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Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)
Constitution and By-Laws
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CONSTITUTION/BY-LAWS

INDEX

Article I

Name and Governance

Article II

Purpose and Objective

Article III

Membership

Article IV

Officers of ACCCEA

Article V

Nominations/Elections

Article VI

Meetings

Article VII

Committees

Article VIII

Removal From Office

Article IX

Amendments

Article X

Implementation

 

ARTICLE I

Name and Governance

Section 1. The Austin Community College Classified Employees Association.

The name of this organization shall be The Austin Community College Classified Employees Association.

Section 2. Governance/Parliamentary Authority.

The New Roberts Rules of Order shall govern the Association in all applicable cases as long as they are not inconsistent with the Constitution of the Association.

ARTICLE II

Purpose and Objective

Section 1. Mission - Definition.

The Austin Community College Classified Employees Association is committed to providing leadership for classified persons and support services to the administrative and academic entities of ACC to facilitate the delivery of quality educational services by:

1. Participating and exerting influence in the shared governance at ACC, both in terms of specific employee group concerns and the total mission of the college;

2. Providing relevant information to association members in a timely manner;

3. Encouraging and supporting the efforts of career mobility for Classified employees;

4. Improving the visibility of the Classified employees by supporting their involvement and representation on college committees, councils, task forces, etc.;

5. Urging ACC to provide educational and career opportunities commensurate with professional growth needs and requirements for all Classified employees;

6. Providing ACC administrators with a comprehensive and representative Classified support perspective regarding staff, program, and association development;

7. Serving as a support resource for ACC and the Austin community;

8. Encouraging and promoting participation in local, state and national higher educational organizations.

ARTICLE III

Membership

Section 1. Criteria.

Membership in The ACCCEA shall include all staffing table classified employees.

1. Members shall have the right to attend all meetings.

2. Any member shall be entitled to hold office in the Association.

ARTICLE IV

Officers of ACCCEA

Section 1. Officers of the ACCCEA.

A. The Classified Council.

1. The Council shall be composed of four elected officers elected at large and representatives by campus. All Classified Council members shall be elected by the general membership to serve a term of one year.

2. Each campus/site is entitled to one representative for every 25 classified employees.

3. The Council shall be subject to the orders of the Association and none of its actions shall interfere with the dictates of the Association.

4. The Council shall work to assist in developing objectives, goals and purposes for the ensuing year.

5. The Council shall assist in developing or revising policies concerning the ACCCEA. Policies concerning the Association, including any public proclamation, pronouncement, or position committing the ACCCEA to a particular issue, will pass by a plurality affirmative vote of all responding members.

6. A quorum necessary to conduct meetings shall be a number equal to two-thirds of the Classified Council.

B. Officers.

The officers of the ACCCEA shall be President, President-Elect, Secretary, and Parliamentarian.

1. The officers shall be elected from a ballot prepared by the Nominations/Elections Committee.

2. The officers shall be elected by a plurality vote by members during a duly-called election.

C. Representatives

1. Representatives shall be elected from a ballot prepared by the Nominations/Elections Committee.

2. Representatives shall be elected by a plurality vote of all votes cast by members during a duly-called election.

Section 2. Duties of Officers.

A. The President.

The President shall preside at all meetings of the ACCCEA. The President shall perform the duties customary to that office as identified in The New Roberts Rules of Order and such additional duties as necessary. Such duties include:

1. Executing and enforcing policy set by the ACCCEA and being ultimately responsible for executing decisions of the Classified Council and the general membership;

2. Representing the ACCCEA at ACC Board of Trustees and Presidentially appointed councils;

3. Serving as spokesperson of the ACCCEA;

4. Preparing written/oral reports for all Association members following ACC Board and PLPC meetings;

5. Administering the business of the ACCCEA between regular Classified Council meetings in compliance with the Constitution to include authenticating, by signature if necessary, all acts, orders and proceedings of the ACCCEA;

6. Appointing Officers and Classified Council members when vacancies occur outside normal terms, with approval of Classified Council. An exception occurs if the President-Elect is unable to continue, then a special election would be called;

7. Providing an apprenticeship for the President-Elect;

8. Rights of the President:

a. Vote when vote is by ballot;

b. To vote last on roll call;

c. To enter into debate only if he/she vacates the chair until the question is disposed of, temporarily or permanently.

B. President-Elect.

The President-Elect shall perform the duties of the President during his/her absence or incapacity and shall be chairperson of the Classified Council. The President-Elect automatically becomes President upon completion of term as President-Elect and in the case of death, resignation or removal from office of elected President. The President- Elect shall be responsible for:

1. Presiding at meetings of the Classified Council;

2. Acting as ex-officio member of all committees, except the Nominations/Elections Committee;

3. Assuming specific duties as designated by the President;

4. Designating Classified Council members as liaisons to each Ad Hoc and Standing Committee as appropriate;

5. Appointing Ad Hoc committees to handle special concerns and implementing programs as directed by the Classified Council;

6. Assigning the charge of each standing committee;

7. Soliciting names of members interested in serving on committees for the following year.

C. The Secretary.

The Secretary shall be custodian of official documents of the ACCCEA and obtain appropriate signatures when necessary. Other duties include:

1. Arranging meetings of the ACCCEA and assuring that the membership is adequately informed as to the time and place of each meeting;

2. Maintaining a complete roll of all members of the ACCCEA;

3. Mailing copies of the agenda to all members prior to the scheduled meetings;

4. Distributing copies of Association minutes within two weeks to all ACCCEA members, ACC President, Presidentially appointed councils, ACC Board of Trustee members, etc.;

5. Presides in absence of President and President-Elect.

D. The Parliamentarian.

The Parliamentarian shall be charged with the responsibility of assuring that proper conduct and procedures are adhered to as outlined in The New Robert's Rules of Order during meetings. The Parliamentarian shall have on hand the Constitution/By-Laws, parliamentary authority, and lists of both ACCCEA and ACC Standing and Ad Hoc Committees and chairpersons. The Parliamentarian shall:

1. Act as timekeeper for discussion of agenda items;

2. Record attendance of members to determine if a quorum is present.

Section 3. Duties of Representatives.

A. Representatives.

Representatives shall be charged with effectively representing the ACCCEA members. Representatives shall:

1. Attend all classified Council and full ACCCEA Meetings;

2. Serve as a liaison between the membership and the Classified Council;

3. Supply information from Council meetings to general membership;

4. Communicate issues to Council;

5. Assist in proposing agenda items to Council;

6. Serve on standing and ad hoc committees;

7. Make recommendations to the President for committee appointments;

8. Distribute agenda, minutes, newsletters, etc.;

9. Serve as contact person for general membership.

ARTICLE V

Nominations/Elections

Section 1. Election of Council Members.

The members of the Nominations/Elections Committee shall be selected from a pool of interested volunteers.

A. Nominations.

1. At least one month prior to the election the Nominations/Elections Committee is charged to prepare a slate of nominees for each office to be voted on.

2. Nominations, made from any Association member, must be forwarded to the nominating committee, to be placed on the slate, no later than two weeks prior to the election meeting.

3. The nominating committee shall have the slate of nominees distributed to all ACCCEA members no later than one week prior to the election.

B. Elections.

1. An Officer or Classified Council Representative is elected upon receiving a plurality vote by members during a duly-called election.

2. Elections shall be held in July of each year, with those elected taking office the following September 1. Terms of office will be effective from September 1 through August 31. The dates and places for the elections shall be determined by the Classified Council with advance notice to the membership.

3. The voting of the ACCCEA for the election of officers shall be conducted via electronic vote at a special, called election.

ARTICLE VI

Meetings

Section 1. Meetings.

A. General Meetings.

1. ACCCEA Council meetings shall be held on the first Tuesday after an ACC Board of Trustee meeting.

2. ACCCEA General Meetings will be held on the second Tuesday of every month.

2. All ACCCEA General meetings require an agenda to be circulated one business week prior to the date of the meeting.

3. Copies of Association minutes will be distributed within two weeks to all ACCCEA members, ACC President, Presidentially appointed committees, ACC Board of Trustee members, and other appropriate individuals as determined by the Classified Council.

4. Voting at all ACCCEA meetings may be by show of hands, roll call, written ballot or any means appropriate.

5. A quorum necessary to conduct a vote shall be a plurality affirmative vote of all responding members.

B. Specially Called Meetings

1. Special meetings may be called at the discretion of the President.

2. Except in cases of emergencies, at least three days' notice shall be given.

ARTICLE VII

Committees

Section 1. Standing Committees.

A. Standing committees of the ACCCEA shall be:

  • Salaries and Benefits Committee
  • Constitution/By-Laws Committee
  • Policy and Procedures Committee

Nominations/Elections Committee.

1. Additional Standing Committees may be formed at the discretion of the President.

2. Membership of all committees shall be on a voluntary basis.

3. Solicitation of volunteers shall take place during the month of July, and appointments will be made by the President-elect in August.

4. Membership of all committees shall represent, whenever feasible, the composition of the membership of the ACCCEA.

5. The frequency of committee meetings shall be determined by the committee chairperson.

6. The President shall assign the committee's charge and if necessary, project the time-line.

B. Titles, Duties and responsibilities of Standing Committees

1. Constitution/By-laws Committee.

The Constitution/By-laws Committee will consider revisions to the document as needed or requested. The committee will bring recommended revisions to the membership and council for consideration. Any changes or amendments will follow Article IX Section 1, A-1 and 2.

2. Nominations/Elections Committee Shall present written ballots for any election following the guidelines established for the committee. Guidelines established in Article V, Section 1, A-1 through 3.

3. Policy and Procedures Committee will consider ACC and Board policies and procedures that affect Classified employees. The committee will bring recommended changes or revisions to the membership and council for consideration. If necessary, administrators and/or board members may be contacted for clarification, suggested rewording, or changes.

4. Salaries and Benefits Committee shall investigate, study, and collect Information on matters relating to classified salaries and benefits. The committee will work in conjunction with the Council and membership to establish recommendations for annual budget package to administrators.

Section 2. Ad-Hoc Committees.

Ad-Hoc committees shall be temporary, task and time-specific committees established by the President as deemed necessary.

1. Except for its temporary nature, an ad-hoc committee shall meet the same requirements as a standing committee, as outlined in ARTICLE VII, Section 1-A, 1 through 4.

2. The President shall assign the committee's charge and if necessary project the time-line.

ARTICLE VIII

Removal From Office

Section 1. Shall conform to 'The New Robert's Rules of Order'.

ARTICLE IX

Amendments

Section 1. Procedures.

Proposals to amend this Constitution may be initiated by the Classified Council, standing committees and/or any member of the Association. An amendment to this Constitution may be adopted, by vote, only after discussion at a duly-called meeting of the general membership. A plurality affirmative vote of all responding members is required.

1. The proposed amendment must be received by the Secretary at least forty five days prior to a vote of the membership.

2. The proposed amendment will become an agenda item for the next business meeting for discussion and possible adoption. The proposed amendment will be made available to all members at the first general meeting after it is received by the Council.

ARTICLE X

Implementation

Section 1. Ratification.

Ratification of the ACCCEA Constitution/Bylaws shall take place immediately to a plurality vote of all responding members.

This Constitution shall be implemented and placed into effect at the first meeting following ratification.

 

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