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Austin Community College
5930 Middle Fiskville Rd.
Austin, Texas 78752-4390
512.223.4ACC (4222)
Constitution and By-Laws
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CONSTITUTION/BY-LAWS

INDEX

Article I

Name and Governance

Article II

Purpose and Objective

Article III

Membership

Article IV

Officers of ACCCEA

Article V

Nominations/Elections

Article VI

Meetings

Article VII

Committees

Article VIII

Removal From Office

Article IX

Amendments

Article X

Implementation

 

ARTICLE I

Name and Governance

Section 1. The name of this organization shall be Classified Employees Association of Austin Community College.  Henceforth, the Classified Employees Association shall be referred to as “the Association” or “CEA” and Austin Community College will be referred to as “the College” or “ACC”.

Section 2. Governance/Parliamentary Authority.

The New Roberts Rules of Order shall govern the Association in all applicable cases as long as they are not inconsistent with the Constitution of the Association.

ARTICLE II

Purpose and Objective

Section 1. Purpose

The Classified Employees Association is committed to serving the needs of the Classified employees of ACC by providing representative leadership, support services, and to facilitate communication amongst its members and with the administration in pursuance of more effectively meeting the goals of the College.

Section 2. Objective

The mission of the Association shall be upheld by:

1. Participating and exerting influence in the shared governance at ACC, both in terms of specific employee group concerns and the mission of the college;

2. Providing relevant information to association members in a timely manner;

3. Improving the visibility of the Classified employees by supporting their involvement and representation on college committees, councils, task forces, etc.;

4. Urging ACC to provide educational and career opportunities commensurate with professional growth needs and requirements for all Classified employees;

5. Providing ACC administrators with a comprehensive and representative Classified employee perspective regarding compensation, benefits, professional development, educational advancement, and institutional development;

6. Serving as a support resource for ACC employees, other employee associations, the Student Government Association, and its service area in pursuance of more effectively meeting the goals of the College;

7. Encouraging and promoting participation in activities in collaboration with local, state and national higher educational organizations.

ARTICLE III

Membership

Section 1. Criteria.

Membership in The Association shall include all staffing table classified employees.

1. Members shall have the right to attend all meetings.

2. Any member shall be entitled to hold office in the Association.

3. Any member of The Association shall have the right to make a motion from the floor during a General meeting, as per The New Robert’s Rules of Order.

ARTICLE IV

Officers of ACCCEA

Section 1. Officers of the ACCCEA.

A. The Classified Council.

1. The Council shall be composed of four elected officers elected at large and representatives by campus. All Classified Council members shall be elected by the general membership to serve a term effective from September 1 through August 31.

2. Each campus/site is entitled to one representative per campus and/or one representative per building per campus.

3. The Council shall be subject to the orders of the Association and none of its actions shall interfere with the dictates of the Association.

4. The Council shall work to assist in developing objectives, goals and purposes for the ensuing year.

5. The Council shall assist in developing or revising policies concerning the Association. Policies concerning the Association, including any public proclamation, pronouncement, or position committing the Association to a particular issue, will pass by a plurality affirmative vote of all responding members.

6. A quorum necessary to conduct Classified Council Meetings shall be defined by all responding Members in attendance in person and via webinar.  If a vote is needed for old/new business and has been brought forward in the Council Meeting, is shall be conducted by show of hands, roll call, written ballot or any means appropriate including, but not limited to, email or survey, and will require a plurality affirmative vote of all responding members.

B. Officers.

The Officers of the Association shall be President, President-Elect, Secretary-Treasurer, and Communications Officer.

1. The officers shall be elected from a ballot prepared by the Nominations/Elections Committee.

2. The officers shall be elected by a plurality vote by responding members during a duly-called election.

C. Representatives

1. Representatives shall be elected from a ballot prepared by the Nominations/Elections Committee.

2. Representatives shall be elected by a plurality vote of all votes cast by responding members during a duly-called election.

Section 2. Duties of Officers.

A. The President.

The President shall preside at all meetings of the Association. The President shall perform the duties customary to that office as identified in The New Roberts Rules of Order and such additional duties as necessary. Such duties include:

1. Executing and enforcing policy set by the Association and being ultimately responsible for executing decisions of the Classified Council and the general membership;

2. Representing the Association at ACC Board of Trustees and presidentially appointed councils;

3. Serving as spokesperson of the Association;

4. Schedule meetings with the President of ACC and the President’s Leadership Team (PLT);

5. Preparing written/oral reports for distribution to all Association members following ACC Board of Trustee’s meetings and PLT meetings;

6. Administering the business of the Association between regular Classified Council meetings in compliance with the Constitution to include authenticating, by signature if necessary, all acts, orders and proceedings of the Association;

7. Appointing Officers and Classified Council members when vacancies occur outside normal terms, with approval of Classified Council. An exception occurs if the President-Elect is unable to continue, then a special election would be called;

8. Providing an apprenticeship for the President-Elect;

9. Rights of the President:

a. Vote when vote is by any CEA ballot;

b. To vote last on roll call;

c. To enter into debate only if he/she vacates the chair until the question is disposed of, temporarily or permanently.

            10. Other duties as assigned per the discretion of the CEA President;

B. President-Elect.

The President-Elect shall perform the duties of the President during his/her absence or incapacity and shall be chairperson of the Classified Council. The President-Elect automatically becomes President upon completion of term as President-Elect and in the case of death, resignation or removal from office of elected President. The President- Elect shall be responsible for:

1. Presiding at meetings of the Classified Council;

2. Acting as ex-officio member of all committees, except the Nominations/Elections Committee;

3. Assuming specified duties as designated by the President;

4. Designating Classified Council members as liaisons to each Ad Hoc and Standing Committee as appropriate;

5. Appointing Ad Hoc committees to handle special concerns and implementing programs as directed by the Classified Council;

6. Assigning the charge of each standing committee;

7. Soliciting names of members interested in serving on committees for the following year;

8. Other duties as assigned per the discretion of the CEA President;

C. The Secretary-Treasurer

The Secretary-Treasurer shall be responsible for ensuring the safety and accuracy of the official documents and for the financial oversight of the Association. Other duties include:

1. Arranging meetings of the Association and assuring that the membership is adequately informed as to the time and place of each meeting;

2. Maintaining a complete roll of all members of the Association who attend the General Meeting, either in person or via webinar;

3. Distributing a draft of the agenda to the Communication Officer one week prior to the scheduled meetings;

4. Record attendance of members to determine if a quorum is present;

5. Act as timekeeper for discussion of agenda items;

6. Distribute copies of Association minutes within one week to the Communications Officer;

7. Submit a quarterly report to the Classified Council that outlines the financial status of the Association;

8. Presides in absence of President and President-Elect;

9. Other duties as assigned per the discretion of the CEA President;

D. Communications Officer

 The Communications Officer shall coordinate the collection and distribution of information for the Association. The Communications Officer shall be responsible for:

  • Collecting an approved Agenda from the Secretary-Treasurer two weeks prior to the meeting which must be distributed to all members at least one week before the meeting;
  •  Collecting the approved minutes from the Secretary-Treasurer one week following each meeting and distribute to all members at least two weeks after each meeting;
  •  Managing all websites and social media pages on behalf of the Association;
  • Organizing the email account for the Association and ensure that the President responds to inquiries within a timely manner;
  • Distributing approved Newsletter from the Association President;
  • Coordinating, conducting, and compiling results from surveys and polls of the membership;
  • Organizing, hosting, and managing all Webinars for the Association;
  • Maintaining the Association calendar updated with meetings;
  • Other duties as assigned per the discretion of the CEA President;

E. Past-President

The Past-President shall perform the duties of the President-Elect during his/her absence or incapacity and shall serve as an advisor to the President. Other duties include:

  • Serving on the ACC Compensation Committee;
  • Presides in absence of President and President Elect;
  • Providing advice and counsel to the Officers of the Association;
  • Assumes the role of Parliamentarian, and shall be charged with the responsibility of ensuring that proper conduct and procedures are adhered to according to The New Robert’s Rules of Order during meetings of the Association;

  • During Association general membership meetings, must have on hand copies of the Constitution and By-Laws, and lists of Ad Hoc Committees and chairpersons;
  • Other duties as assigned per the discretion of the CEA President;

 

Section 3. Duties of Representatives.

A. Representatives.

Representatives shall be charged with effectively representing the Association members. Representatives shall:

  • Attend all Classified Council and full Association Meetings; either in person or by webinar;
  • Serve as a liaison between the membership and the Classified Council;
  • Supply information from Council meetings to the general membership of the campus they represent;
  • Communicate issues to Council;
  • Assist in proposing agenda items to Council;
  • Serve on standing and ad hoc committees;
  • Make recommendations to the President for committee appointments;
  • Serve as contact person for general membership;
  • Other duties as assigned per the discretion of the CEA President;

 

ARTICLE V: Nominations/Elections

Section 1. Election of Council Members

The members of the Nominations/Elections Committee shall be selected from a pool of interested volunteers.

A. Nominations

  • At least one month prior to the election the Nominations/Elections Committee is charged to prepare a slate of nominees for each office.
  • Nominations, made from any Association member, must be forwarded to the Nominations/Elections Committee, to be placed on the slate, no later than two weeks prior to the election meeting.
  • Nominees must formally accept the nomination by submitting the Classified Employee Association Officer and Representative Nomination Acceptance Form.
  • The Elections Committee shall have the slate of nominees distributed to all CEA members no later than one week prior to the election.

B. Elections

  • An Officer or Classified Council Representative is elected upon receiving a plurality vote by members during a duly-called election.
Elections shall be held in July of each year, with those elected taking office the following September 1. Terms of office will be effective from September 1 through August 31.  The voting for the election of officers shall be conducted via electronic vote.  The dates for the elections shall be determined by the Classified Council with advance notice to the membership.

 

ARTICLE VI: Meetings

Section 1. Meetings

A. General Meetings

  • CEA Council meetings shall be held on the first Tuesday after an ACC Board of Trustee meeting.
  • CEA General Meetings will be held on the second Tuesday of every month.
  • All CEA General Meetings require an agenda to be circulated one business week prior to the date of the meeting.
  • Copies of Association minutes will be distributed within two weeks to all CEA members, ACC Board of Trustee members, and other appropriate individuals as determined by the Classified Council.
  • A quorum necessary to conduct the General Meeting shall be defined by all responding Members in attendance in person and via webinar. If a vote is needed for old/new business and has been brought forward in the General Meeting, it shall be conducted by a show of hands, roll call, written ballot or any means appropriate including, but not limited to, email or survey, and will require a plurality affirmative vote of all responding members.

B. Specially Called Meetings

  • Special meetings may be called at the discretion of the President.
  • Except in cases of emergencies, at least three days' notice shall be given.

 

ARTICLE VII:  Committees

Section 1. Standing Committees

A. Standing committees of the CEA shall be:

Salaries and Benefits Committee

Constitution/By-Laws Committee

Policy and Procedures Committee

Nominations/Elections Committee

  • Additional Standing Committees may be formed at the discretion of the President.
  • Membership of all committees shall be on a voluntary basis.
  • Solicitation of volunteers shall take place during the month ofJuly, and appointments will be made by thePresident-electin August.
  • Membership of all committees shall represent, whenever feasible, the composition of the membership of the CEA.
  • The frequency of committee meetings shall be determined by the committee chairperson.
  • The President shall assign the committee's charge and if necessary, project the timeline.

B. Titles, Duties and responsibilities of Standing Committees

  • The Constitution/By-laws Committee will consider revisions to the document as needed or requested. The committee will bring recommended revisions to the membership and council for consideration. Any changes or amendments will follow Article IX Section 1, A-1 and 2.
  • Nominations/Elections Committee Shall present written ballots for any election following the guidelines established for the committee. Guidelines established in Article V, Section 1, A-1 through 3.
  • Policy and Procedures Committee will consider ACC and Board policies and procedures that effect Classified Employees membership. The committee will bring recommended changes or revisions to the membership and council for consideration. If necessary, administrators and/or board members may be contacted for clarification, suggested rewording, or changes.
  • Salaries and Benefits Committee shall investigate, study, and collect information on matters relating to classified salaries and benefits. The committee will work in conjunction with the Council and membership to establish recommendations for annual budget package to administrators.

Section 2. Ad-Hoc Committees

Ad-Hoc committees shall be temporary, task and time-specific committees established by the President as deemed necessary.

  • Except for its temporary nature, an ad-hoc committee shall meet the same requirements as a standing committee, as outlined in ARTICLE VII, Section 1-A, 1 through 4.
The President shall assign the committee's charge and if necessary project the timeline.

ARTICLE VIII:  Removal From Office

Section 1. Shall conform to 'The New Robert's Rules of Order'

Information regarding this process is available at:

www.parli.com/newsletter/censure-and-removal-from-office . 

ARTICLE IX:  Amendments

Section 1. Procedures

Proposals to amend this Constitution may be initiated by the Classified Council, standing committees and/or any member of the Association. An amendment to this Constitution may be adopted, by vote, only after discussion at a duly called meeting of the general membership. A plurality affirmative vote of all responding members is required.

  • The proposed amendment must be received by the Secretary at least two weeks prior to a vote of the membership.
  • The proposed amendment will become an agenda item for the next business meeting for discussion and possible adoption. The proposed amendment will be made available to all members at the first general meeting after it is received by the Council.

ARTICLE X:  Implementation

Section 1. Ratification

Ratification of the CEA Constitution/Bylaws shall take place immediately to a plurality vote of all responding members.

This Constitution shall be implemented and placed into effect at the first meeting following ratification.

 

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