ACC Meeting Name: Classified Association Date: Tuesday October 11, 2005 Time: 12:00 p.m. - 1:00 p.m. ACCCEA Approved November 8, 2005 ______________________________________________________________________ Chair: Tobin Wiegand, President Location: HBC 301.0 Attendees: President Tobin Wiegand President Elect: Kathy Judge Secretary: Jeannie Beach Parliamentarian: Judy Green Representatives: Shawna Berry Sue Bloodsworth Lisa Buck Mark Goodrich Al Kaiser Matilda Morales Members of Classified Employee Group Minutes ______________________________________________________________________ 1. Agenda Item: Announcements Meeting called to order Presenter: Tobin Wiegand Information Item: MTV Presenter: Tobin Wiegand Discussion: MTV was recruiting on our campuses for reality programs. The college will receive no compensation for this activity. Some concern was expressed by several members because MTV has not disclosed the nature of the programs. Information Item: MTVU Discussion: ACC is piloting a proposed MTVU contract at one Campus. MTVU will be broadcast at one Campus as a test. The proposed contract states that all TVs must be tuned to MTVU, but ACC has not accepted those conditions. Some concern was expressed due to the limited age group that watches MTV and the advertising value that MTVU would receive. Information Item: Student Intervention Strategies Presenter: Donna French Discussion: Currently in development is an on-line system for students who wish to withdraw from courses. Topics under review include what type of interaction or intervention should be done, and by whom, before a student is allowed to withdraw from a course. 2. Agenda Item: Committee Reports (Please review individual committee minutes: http://www.austincc.edu/orgref/committee.htm) Committee: Student Services Committee Presenter: Kathy Judge College Connection Statistics: there was an increase in students attending ACC from participating high schools of 32.3% in the Fall of 2005. Academic Standards of Progress: New categories in standings include Academic Early Alert, Academic Warning, Academic probation, and Academic Suspension. Any student returning after an Academic suspension will automatically be on Academic Probation. These new categories should enable the student services staff to do earlier interventions with students in trouble. TACHE (Texas Association of Chicanos in Higher Education) Scholarship Fundraiser Dance will be held at EVC on Saturday, Oct. 15. $10 donation is admission- to help in their scholarship fundraising effort. ACC now has its own independent chapter of TACHE. ACCCEA 10/11/05 - Page 2 WorkSource money is available for training programs for persons displaced by Hurricanes Katrina & Rita for short term intensive training intended to get people jobs. Persons must be able to prove they are from distressed areas. Committee: Admin. Tech. Advisory Committee Presenter: Marc Petrick Discussion: This committee, which draws membership from many departments at ACC, has invited the members to state their Departmental goals for the year. The HR office stated their goal to have the compensation analysis completed by April 2006 Committee: Campus Police Task Force Presenter: John Wynn Discussion: The Task Force meeting coincided with Hurricane Rita preparations, which took priority. Campus police used this as an opportunity to review and practice emergency procedures. Committee: Administrative Services Council Presenter: Judy Green Discussion: Administrative Rules are being reviewed. Revisions will be sent to Association Presidents for distribution to Associations. ACCCEA member Joe Napolitano recommended that the committee also include their justification or rationale for any proposed rule changes. Decision / Action: ACCCEA members may make recommendations for Judy Green to carry back to the committee. Committee: Facilities Task Force: Presenter: Joe Napolitano Discussion: This task force is currently involved in the development of standards for space utilization at ACC. Joe mentioned that there is currently no standard in place for calculating support staff needs in new Facilities. Example: ACC added two new buildings at EVC, but had no provisions for increase in Police Facilities workers such as painters, groundskeepers, or electricians. Decision / Action: Joe Napolitano made the motion that ACCCEA propose a formula for operational standards of staffing, based on square footage and number of students utilizing the space. Tobin Wiegand seconded the motion. As all officers of the association and six of seven elected representatives were present to form a quorum, the motion was put to a vote. The motion passed unanimously, as below. For: 24 Opposed: 0 Abstain: 0 Follow Up Items: Research a workable space/staffing formula to propose on behalf of ACCCEA to the Facilities Task Force. Person Responsible: Joe Napolitano Addendum Item 10/24/05: At the 10/13/05 meeting with Dr. Kinslow, Ben Ferrell noted that 3D / I had been hired to produce a Facilities Standards Manual. It will incorporate well-known standards of square foot usage per student and FTE. A good product is in the works. Committee: Ad Hoc - Wellness, Health and Education. Presenter: Tricia Nikel Discussion: University of Texas Arlington (UTA) implemented their "Quest" program four years ago. Employees are granted 1.5 paid hours release time per week, and contribute 1.5 hours per week of their own time to pursue health and education activities. Tobin Wiegand mentioned that ACC's Professional Development office is responding favorably to exploring this benefit, and Gerry Tucker, AVP Human Resources, has contributed an article on this topic for ACCCEA use and review. ACCCEA 10/11/05 - Page 3 Committee: Document and Imaging. Presenter: Tobin Wiegand Discussion: ACC is exploring the use of companies who will manage our documents and duplication needs. There is the potential that our current records management system, Fortis, could be tied in. There is the potential that ID Cards would be issued to use this system. The goal is to have a plan in place by the end of FY 2006. Faculty have not yet shown interest in this topic. Sue Bloodsworth and Tobin Wiegand are contacting Faculty members and encouraging their participation because they will be impacted by the results of this process. 3. Agenda Item: Budget Committee Ending? Presenter: Lisa Buck Discussion: The Budget Committee was created to address the budget deficit crisis of several years ago. Now that the crisis has been resolved, the committee seems to function as a forum for the public reading of financial statements. Should this committee be eliminated? No objection was made to the ending of the Budget Committee. Decision / Action: ACCCEA members may make recommendations for Lisa Buck to carry back to the committee regarding the continuation or discontinuation of this committee. 4. Agenda Item: Press Releases Presenter: Mark Goodrich Discussion: Why are press releases going out to the public before they are shared with ACC Faculty and staff? For example, the announcement that ACC will be naming property after individuals or groups as a fund development effort appeared in the local news before it was distributed to faculty and staff. There are issues with appropriateness at stake. What if controversial groups or individuals want to contribute? Who decides what is appropriate and what is not? Decision / Action: This issue will be addressed in the ACCCEA Officer's meeting with President Kinslow. Addendum added 10/24/05: At the meeting with Dr. Kinslow, ACCCEA was referred to a memorandum distributed September 1, 2005 in which two draft policy items were introduced. Dr. Kinslow stated that the Naming of Institution and its Resources subject was made available to both the public and ACC prior to the press release. For instance, it was listed as a Board Agenda item prior to the press release. 5: Agenda Item: New Business Item: College Connection Scholarship Program Presenter: Sue Bloodsworth Discussion: Austin Community College Scholarship program needs contributions from ACC faculty, staff, and alumni. This fund drive cannot overtly compete with the SECC Campaign. The college Foundation will match employee group contributions up to $20,000. The Classified Association will put emphasis on this activity in the Spring of 2006. Item: ACCCEA Communication at CYP Presenter: Suzanne Ortiz Discussion: Since there are no elected Representatives at Large from Cypress campus, ACCCEA employees at that location may be missing information and news. Action: Suzanne Ortiz volunteered to distribute ACCCEA information at CYP. Tobin Wiegand acknowledged this service. Item: Classified employee role in Master Planning Presenters: Lisa Buck / Kathy Judge Discussion: Where do Classified employees fit in the Master Planning process? Classified personnel are not represented in the Cluster groups currently being used for planning strategies. Addendum 10/24/05: Classified employees have two members on the IPC. This does allow ACCCEA input in the Master Plan process. Dr. Kinslow noted that Master Planning is not a shared governance activity, and that Classified recommendations should be directed through supervisors. ACCCEA 10/11/05 - Page 4 Other Information ______________________________________________________________________ Next Meeting Date: November 8, 2005 Time: 12:00 p.m. - 1:00 p.m. Location: HBC Room 301.0 Respectfully Submitted: Jeannie Beach, Secretary 10/24/05

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