Administrative Rules


Subject: Shared Governance Process AR# 3.05.005
Based on Board Policy: C-5, Shared Governance and Open Communication
Recommended by Council/President: College President/CEO
Date Approved/Amended: 08/20/2003; amended 06/09/11

Values 

Shared Governance is a system of decision-making processes in which trustees, administrators, faculty, staff, and students advance the mission, goals, and values of the college through appropriate collaboration. 

Desired Outcomes 

ACC's Shared Governance processes shall ensure: 

 

         timely and appropriate dissemination of information

         decision-making at the appropriate organizational level

         decision-making that incorporates the views of those with relevant information/expertise and of those impacted by decisions

         accountability at all levels and in all phases of decision-making process

         ongoing review of decision-making processes and areas

         periodic recommendations concerning Shared Governance to college administrators and to the Board 

Implementation 

Recommending Bodies 

College councils and committees serve as recommending bodies reflective of and accountable to relevant stakeholders.  The primary function of bodies is to make recommendations to administrators, who are accountable for their decision both through the administrative hierarchy and to stakeholders within the ACC community.  For this reason, administrators must, in a timely manner: 

         notify recommending bodies of actions to be taken concerning their recommendations

         provide the rationale for the action

Recommending bodies shall seek broad participation of all relevant stakeholders with expertise in or who are affected by the issues under consideration.  Representation on such bodies will be reviewed each year by the Shared Governance Review Council in the light of this goal (See Monitoring Shared Governance).

Representatives from internal employee organizations will be appointed by the organizations according to the internal guidelines of those organizations.  Representatives of functional roles in the college (e.g., Deans, Campus Managers, Department Chairs, Lab Assistants, etc.), will be appointed according to a process established by the appropriate administrator. 

Representatives serve as liaisons between recommending bodies and the groups they represent.  For this reason, representatives have an obligation to fulfill this role in such as manner as to ensure accurate and timely flow of information between organizations and representative bodies throughout the decision process. 

Councils and Committees 

Institutional decision process is supported by five principal councils, which make recommendations to the administration regarding the institutionís major areas of functioning: 

         Administrative Services Council

         Student Services Council

         Academic and Campus Affairs Council

         Institutional Planning Council

         Shared Governance Review Council 

Decision-making is further supported by additional participatory bodies, such as committees, ad hoc task forces, work groups, etc.  These bodies make recommendations to a Council, to an administrator, or to another committee, consonant with the principle of decision-making at the appropriate organizational level. 

Monitoring Shared Governance 

The Shared Governance Review Council, which is a broadly representative body, monitors the implementation of and compliance with College Policies and Administrative Rules concerning shared governance.  The Shared Governance Council includes representation from at least the following: 

         internal employee organizations

         Student Government

         functional roles in the college, such as Deans, Department Chairs, etc. 

The Shared Governance Council will review its composition each year and make adjustments to assure the broadest possible participation of stakeholder groups within the ACC community. 

The Shared Governance Council will establish and publicize its internal processes and procedures, and all activities of the Council will be open to the college community. 

The Shared Governance Council may review specific concerns regarding decision-making processes and make recommendations to the administration where appropriate.  Requests for review may be submitted to the Shared Governance Council by any member of the ACC community.  Requests for review may include such issues as structural changes of representative bodies, changes in representation on councils or committees, etc.  The Shared Governance Council reviews only those aspects of decision-making process related to implementation of or compliance with College policy concerning shared governance.  The Shared Governance Council will establish and publicize processes whereby such requests for review may be submitted. 

At least once each year, the Shared Governance Council will deliver a report to the President, the Board of Trustees, and the ACC community concerning the state of shared governance structures and processes in the institution.  This report will include review of and recommendations concerning the following areas, in light of the goals of shared governance specified above: 

         representative decision-making structures and processes

         representation on decision-making bodies

         compliance with policy regarding shared governance

         Shared Governance Council composition and activities 

Such reports will include opportunities for input from stakeholders in the ACC community.

 


President/CEO:   Stephen B. Kinslow Date:  6/09/2011