Administrative Rules


Subject: Full-Time Faculty Workload AR# 4.03.004
Based on Board Policy: D-3, Faculty Workloads
Approved by Council/President: Academic and Campus Affairs Council
Date Approved/Amended: 11/20/2000; amended 12/12/00, 06/16/06, 06/03/11

Value Statement 

Austin Community College District is dedicated to the teaching and learning of its students.  The Faculty Workload policy reflects that commitment by seeking to provide the proper balance between teaching, service to students and the college, and the preparation time necessary to be an effective instructor.

Administrative Rule

Definitions

"Adjunct faculty" refers to those faculty appointed on a course-by-course basis for a term not to exceed one semester per contract period, except where the adjunct faculty member has a Multiple Semester Term Appointment, which guarantees courses during the academic year term (subject to sufficient enrollments).

"Contact hour" refers to a 50-minute classroom assignment.

"Laboratory hour" - One laboratory hour equals 0.75 contact hours unless defined differently elsewhere in this document.  The number of lecture equivalent hours and lab hours for each course is determined from the course descriptions in the official College catalog.

"Course load reduction" refers to releasing faculty members from all or part of their full-time teaching duties.

"Distance education" - Distance education classes must be offered through Distance Learning. Distance education is defined as a formal educational process in which the majority of the instruction occurs when student and instructor are not in the same place and is defined by SACS.  Instruction may be synchronous or asynchronous.

"Full-time faculty" refers to all full-time teaching faculty, librarians, and counselors.  Full-time refers to anyone paid on the full-time faculty pay scale.

“Good evaluative standing” refers to an overall rating of good or better on the most recent Full-Time Faculty Evaluation Summary form.

"Lecture hour" - The total number of contact hours scheduled for the lecture portion of a course during a standard 16-week semester, divided by the number of weeks in the semester.  The number of lecture hours for any course is stated in the course description in the catalog.

"Lecture equivalent hour" - The Lecture Equivalent Hour (LEH) value for any course is a weighted combination of Lecture Hours and Laboratory Hours stated for the course.  One Lecture Hour is one LEH, and one Laboratory Hour is .75 LEH, unless stated otherwise in this Administrative Rule.

"Overload" refers to an additional teaching section, above the regular teaching load, paid at the adjunct faculty rate of pay.  A fractional overload does not count as an additional teaching section.

"Teaching assignment" may include teaching during the day or evening at more than one location.

"Workload" - The total responsibility of a faculty member will require a minimum of 40 hours of work per week.

Counselors and Librarians

Full-time counselors and librarians are required to work a minimum of 40 hours per week.  Counselors and librarians may be assigned to teach no more than 3 LEH per year as part of the regular load.  For counselor faculty, this is subject to the review of the appropriate Campus Dean of Student Services, and the Vice President of Student Support and Success Systems and final approval of the Vice President of College Support Systems and ISD Relations.  For librarian faculty this is subject to the review of the Associate Vice President of Instructional Resources and Technology, and final approval of the Vice President of College Support Systems and ISD Relations.

If a counselor/librarian teaches as part of the regular contract, the counseling/librarian contractual hours will be determined by deducting the in-class teaching hours, required office hours, and one hour of course preparation time per week per LEH.

Head Librarians will receive a stipend as determined by the Vice President of College Support Systems and ISD Relations based on the recommendation of the Associate Vice President of Instructional Resources and Technology

Librarian Faculty

Library Faculty, Head Librarian - Public Services

-10 hours per week

Minimum contact hours per week typically include: public service reference desk hours providing direct one-to-one and small group information literacy instruction and library-use instruction.

-30 hours per week

Unscheduled hours typically include: administrative hours supervising staff, planning, reporting, budgeting and coordinating; and, in-class presentation, collection development, design of information literacy materials and instructional materials, projects related to internal IRT committee assignments, and other IRT and college-related activities

 Library Faculty, Librarian - Public Services

-15 hours per week

Minimum contact hours per week typically include: public service reference desk hours providing direct one-to-one and small group information literacy instruction and library-use instruction

-25 hours per week

Unscheduled hours typically include: in-class presentations, collection development, design of information literacy materials and instructional materials, projects related to internal IRT committee and other IRT and college-related activities

Library Faculty, Head Librarian - Technical Services

-20 hours per week

Minimum hours per week typically include: administrative hours supervising staff, budgeting, planning, reporting and coordinating

-20 hours per week

Unscheduled hours typically include: activities or issues involving cataloging, acquisitions, collection development, serials, interlibrary loan and/or library automation issues, projects related to internal IRT committee assignments, and other IRT and college-related activities.

Library Faculty, Librarian - Technical Services 

-20 hours per week

Minimum hours per week typically include: management and maintenance of library automation system including software support and configuration, implementation of grades; gathering, analyzing statistics; generating and analyzing reports; etc.

-20 hours per week

Unscheduled hours typically include: cataloging, acquisitions collection development, and/or serials’ responsibilities such as cataloging web sites, etc., projects related to internal IRT committee assignments, and other IRT and college-related activities.

Counselors 

Counselors are required to work a minimum of 40 hours a week.

Since counselors perform a variety of functions, the allocation of time to each function is based on college-wide goals, campus needs, the skill levels of individual counselors, and the official job description for counselors.  Generally, counselors will adhere to the following allocation of time.  

1.     Thirty (30) hours Direct Student Contact Time: walk-ins, appointments, contract teaching, workshops, new student orientation, student follow-up, and/or student activities.    

Ten (10) Administrative Time:  committee work, professional development, supervision, faculty liaison, program development, and/ or budgeting.  

2.     With the approval of the Campus Dean of Student Services, counselors who act as advisors to student organizations or as members of college-wide committees may allocate up to 10% of their workweek to activities related to their function as committee members and/or club advisors. 

3.     Counselors who serve as advisors to campus clubs or organizations will not receive extra compensation from the college. 

4.     Time spent with student organizations in excess of the allowable 10% will be done outside the counselor’s regular workweek. 

5.      With the approval of the Vice President of Student Support and Success Systems, Campus Dean of Student Services and the Provost, a counselor may exceed the 10% limit to serve on a college-wide committee for designated periods of time.  

Full-Time Teaching Faculty  

Full-time teaching faculty are required to work a minimum of 40 hours per week.  Teaching assignments may include teaching during the day or evening or weekends and at more than one location.  Full-time faculty workload for the academic year (Fall, Spring and Summer semesters) shall be determined as follows:  

1.     Lecture courses: 35-36 lecture equivalent hours (LEH) annually during the 10-˝ month contractual period or 30 lecture equivalent hours (LEH) during a 9 month contractual period.  Only hours above 36 or 30 will constitute an overload and be paid at the adjunct faculty rate of pay. 

2.     Laboratory and/or lecture/lab courses: 35-36 or 30 lecture equivalent hours annually using the formula that one hour of laboratory instruction = 0.75 lecture equivalent hours.  The number of lecture and lab hours for each course is determined from the course description in the official College catalogue.  

3.     Maximum workload:  The maximum load for a faculty member in any standard 16-week semester is 21 LEH including overloads.  A maximum load for the entire summer is 16 LEH including overloads, with no more than 10 LEH in any 5.5-week session.  Full-time faculty must be in good evaluative standing to be eligible to teach overloads.  Full time faculty may not select (or reserve) a second overload section prior to adjuncts who have special hiring designations (MSTA, Highest Priority to Hire, Instructional/College Associate) having made their course selections (Fall, Spring and Summer).   

Any exceptions to this rule must be approved in writing only by the appropriate Instructional Vice-President upon recommendation of the appropriate Dean.  

4.    Courses with external learning experience:  For student learning experience external to the classroom, credit toward instructor workload will be given only if the experiences are: 

a)      Structured and approved as part of the course through the usual approval process

b)      Expected of all students in the class  

A.    Health Sciences 

Health Sciences classroom teaching faculty workload equals 15 to18 LEH per semester.  

LEH will be calculated by the following formula:  

Because the semester to semester workload varies dramatically in some programs depending on the semester, Health Sciences faculty have a total workload of 30-36 LEH for Fall & Spring semester for faculty working a 9 month contract.  For 10 ˝ month contracts, a total of 36-43 LEH is required, and for 9+3 contracts, a total of 42-50 LEH is required.  

B.     Field Experience/Practicum (e.g., Child Development, Human Services, etc.) Internships

The supervision of students involved in practicum and field experiences shall be equated to one LEH by the table below.  An instructor will receive one LEH for each complement of students; i.e., one to two weekly hours for 12 students will be equated to one LEH; 1-2 weekly hours for 24 students will be equated to 2 LEH, etc. For loading purposes the number of students may be aggregated over a year.  

Weekly Hours in Practicum or Field Experience

Number of Students

1 - 2

12

3 - 4

8

5 - 7

5

8 and above

3

C.    Cooperative Work Experience (e.g., Marketing, etc.) 

The supervision of students involved in cooperative work experience shall be equated to classroom teaching by the table below: 

Number in Cooperative Work Experience

(requiring 8 or more hours/week)

Lecture Equivalent Hours

1-5

1

6-11

2

12-25

3

26-34

6

35-40 plus

9

For loading purposes the number of students may be aggregated over a year.  Recommendation of the appropriate Dean and Associate Vice President is required for any exceptions to the above for determining lecture equivalent hours.  

D.    Applied Music  

Faculty teaching applied music courses will be loaded at the rate of .67 LEH for each student or receive 2 LEH for each three students.  No more than 20% of a full-time faculty member’s regular load may be earned by teaching applied music courses.  

Faculty teaching applied music courses will be loaded at the rate of .67 LEH for each student or receive 2 LEH for each three students.  No more than 20% of a full-time faculty member’s regular load may be earned by teaching applied music courses.  

5.     Distance Education:  Distance education classes must be offered through Distance Learning.  Distance education is defined as a formal educational process in which the majority of the instruction occurs when student and instructor are not in the same place and is defined by SACS.  Instruction may be synchronous or asynchronous.   

All new courses must be approved by the appropriate department chair or department advisory committee, instructional dean, and the Director of Distance Learning.  Approval of entire degree and certificate programs also requires approval of the Vice President of Instruction, and SACS.  The Distance Learning Course Approval Form is used for this process.  New Distance Learning courses not in the college course inventory must also go through the new course approval process.   

The Academic and Campus Affairs Council approves the Distance Learning Approval Form as recommended by the Director of Distance Learning, Distance Learning Committee and Associate Vice President of Instructional Resources and Technology.  

The Director of Distance Learning coordinates the scheduling of classes, of either new or existing Distance Learning courses during the schedule development process.  This process is done in collaboration with department chairs and division deans using the appropriate Distance Learning forms.  

A.   Student Limit Per Section 

Student limit (maximum) per Distance Learning section is determined by the “Course Cap” identified for each course in the Approved Active Course Inventory. The minimum will be governed by the current standard.  

Approval for a different limit may be granted in unusual cases.  The approval process to obtain an exception to this rule is the same as that for offering a course via Distance Learning with the additional required approval of the Academic and Campus Affairs Council. 

Students taught by ACC faculty who receive course credit from another institution (e.g., Virtual College of Texas) will be counted for loading purposes according to this policy.

B.    Standards  

1.      Office and Contact Hours  

Each distance learning course must provide for appropriate interaction between faculty and students. This interaction may occur during faculty office hours, or it may take place via telephone, email, electronic chats, on-site meetings, video teleconference or other methods. Appropriate interaction for a course depends upon the course delivery mode and the technology used by faculty.  

The number of on-campus posted office hours held per week equals the number of hours stated in this Administrative Rule, section 7 In addition, faculty teaching a DL section shall make themselves available to students for the equivalent contact hours of the course. For example, a Distance Learning class which would have met on campus for 2˝ hours per week requires the instructor to be available to students 2˝ additional hours per week.  

2.      Distance Learning Standards and Practices 

Additional standards may be addressed and approved by the Academic and Campus Affairs Council in order to implement and maintain best practices.  These standards may be approved as long as they do not conflict with Administrative Rules, Board Policy and standards set by the Texas Higher Education Coordinating Board (THECB), Southern Association of Colleges and Schools (SACS), or other regulatory bodies.  These standards should be incorporated into the Distance Learning Course Approval Form to implement "good distance education standards and practices."  

C.    Computing LEH and Compensation  

1.      All DL Sections Taught 

All sections of a Distance Learning course taught by a full-time or adjunct faculty member in a semester earns the same number of LEH as the on-campus equivalent and are compensated in the same manner.  Class limit overload guidelines for on-campus sections will also be followed for Distance Learning sections.  Enrollments from endangered sections may be combined in order to generate sufficient enrollment to warrant offering the course section.  

6.     Full-time Teaching Faculty Load and Work Assignments:  Faculty members shall be consulted as to teaching schedules and work assignments, prior to such assignments.  Full-time teaching faculty members are required to teach a minimum of 40% of the regular teaching load in traditional in-class classes during the Fall and Spring semesters.  “In-class classes" include live courses taught using interactive video, Internet resources and other technologies.  Exceptions must be approved by the appropriate Dean and Vice-President.  The teaching loads and work assignment are the responsibility of the respective Deans.  For Department Chairs, Assistant Deans and Assistant Department Chairs, office hours will be based on the actual LEH taught and proportional to the required office hours of a full-time instructor.  Office hours for a class taught as an overload equal 1 hour per 3 LEH.  For Department Chairs and Assistant Department Chairs, the appropriate workload will be determined by the appropriate Instructional Vice President.  

A.    Normal full-time teaching load:  

      Fall - 15 LEH

      Spring - 15 LEH

      Summer - 5-6 LEH

      Total 35-36 LEH  

LEH of less than 3 may be carried over to another semester only within the same academic year with the approval of the appropriate Dean.  LEH that is carried over, or banked, to a later semester counts against the maximum allowable LEH for the semester in which it is used, not the semester in which it is taught.  5-6 LEH is considered a “full" load in a Summer session.  

B.     The maximum paid overload that faculty in good evaluative standing may receive for an entire semester is as follows:  

Fall - 6 LEH

Spring - 6 LEH

Summer - 10 LEH  

Any LEH taught above 36 lecture equivalent hours during the 10-˝ month contractual period or 30 lecture equivalent hours during a 9 month contractual period will be compensated for at the approved salary rate of adjunct faculty. Waivers of this limit must be approved in advance by the appropriate Instructional Vice President.  

C.    Department Chairs and Assistant Deans who choose to make themselves available will receive a stipend for working 7 hours per week the "other" short session 5.5 weeks of the summer.  

D.    All release time is in LEH.  The total LEH for hours taught and release time taken may not exceed the allowable LEH limits.  That is, release time still counts against the 21 maximum LEH per long semester, the 16 LEH in summer and the 10 LEH in a 5.5-week summer session.  Assistant Chairs shall receive compensation in a form determined by the appropriate Instructional Vice President.  

7.     Full-time Teaching Faculty Office Hours/Other Duties:  In addition to full-time teaching responsibilities, full-time teaching faculty shall make themselves available to students, staff, and other faculty as defined below: 

In the Fall and Spring, full-time teaching faculty contractual obligations begin one week prior to the first instructional day of the semester and end with the last instructional day of the semester.  In the Summer, they begin and end with the first and last instructional days of the session that is taught.  

Full-time teaching faculty are required to work a minimum of forty hours per week.  Teaching and office hours are structured to allow a minimum of fifteen unscheduled hours per week for instructional preparation/development and other college-related activities. 

Full-time teaching faculty must schedule a minimum of five regularly scheduled office hours, and make an additional five office hours available to students by appointment.  This requirement applies to Fall and Spring Semesters, as well as to the Summer session in which full-time teaching faculty are on a 10.5 contract.  Those on a 10.5 month contract who teach the 11 Week Session must schedule a minimum of three office hours per week and make an additional two hours per week available by appointment. 

For each Distance Learning class, faculty shall make themselves available to students for the equivalent contact hours of the course. In addition, faculty teaching a DL section shall make themselves available to students for the equivalent contact hours of the course. For example, a Distance Learning class which would have met on campus for 2˝ hours per week requires the instructor to be available to students 2˝ additional hours per week.

Full-time teaching faculty teaching overloads during the Fall, Spring, or Summer Semesters are required to hold one office hour per week for each 3 LEH. 

Office hours, office location, instructor phone number, and email must be publicized to students through the course handout/syllabus, web address and must also be posted outside the office each semester. 

Each full-time teaching faculty member shall be expected to share responsibilities related to the total concern of the college.  Such responsibilities include instructional development, faculty meetings, instructional department committee meetings, registration duties, student advisement, and other responsibilities as assigned by the College. 


President/CEO:   Stephen B. Kinslow Date:  07/19/11