Guidelines/Procedures

Guidelines

Substitute pay must involve a short-term assignment and include full class period instructional responsibility.  A professor will not be paid as a substitute for “meeting a class” for dismissal purposes.  In the event it become apparent that a professor will be absent for an extended period of time, college policies regarding leave shall apply and a regular substitute professor will be assigned by the Department Chair.

Procedures for Substitutes:

        Anticipated Absences:

        When a faculty member anticipates being unable to conduct class, the faculty member will:

·         Notify the Department Chair as soon as possible

·         Recommend a qualified instructor (someone currently teaching at ACC or on the current Eligibility List) to teach the class.

·         If the faculty member is unable to find a substitute, the Department Chair will try to find a substitute.

·         If a substitute cannot be located, and the class must be cancelled, the Department Chair will contact the Campus Administration Office to ensure that appropriate notice is posted to inform students. 

        Unanticipated Absences: 

When a faculty member is unable to conduct a class because of unanticipated circumstance like illness or other emergencies, the faculty member will: 

·         Try to find a qualified instructor (someone currently teaching at ACC or on the current Eligibility List) to teach the class.

·         If the faculty member is unable to find a substitute, and the class must be cancelled, the faculty member will contact the Campus Administration Office to ensure that appropriate notice is posted to inform students.

·         Notify the Department Chair as soon as possible

·         The Campus Administration Office will notify the Department Chair and Dean that a class has been canceled.  

Process for Paying Substitutes: 

The Department Chair will process the substitute pay stipend. 

For adjunct faculty: 

·         for classes with more than 20 scheduled meetings, no deduction from pay will occur for missing up to 2 scheduled class meeting.

·         for classes with 20 or fewer scheduled meetings, no deduction from pay will occur for missing 1 scheduled class meeting.  

Deductions may be made for additional absences at the current hourly substitution rate. 

Faculty members may, if they choose, substitute as a professional courtesy between colleagues, without pay.   

Instructions for paying Substitutes: 

·         Figure the number of hours substituted

·         Multiply current pay rate per Employment and Compensation Information Manual by hours substituted

·         Enter and approve stipend for Substitute teacher in the P.A. System

        Link: https://www3.austincc.edu/it/pas/live/index.php  

List of where Substitute pay rate is posted. 

·         In Employment and Compensation Information Manual

        See:  Hourly Rate Scales, for Faculty 

·         On the Compensation website

        Link: http://www.austincc.edu/hr/compensation/index.php

        Click on: Current year Employment & Compensation Information Manual