Administrative Rules

Subject: Compensatory Time (Professional-Technical Employees) AR# 6.10.012
Based on Board Policy: F-10, Employee Compensation
Approved by Council/President: Administrative Services Council
Date Approved/Amended: 08/14/2002; amended 04/15/10

Value Statement 

Professional-Technical employees are exempt employees who provide valuable professional, supervising, managerial and technical services to the college.  These employees are entitled to compensatory time for hours worked in excess of the regular forty-hour schedule.   

Administrative Rule 

Professional-Technical employees are expected to work their scheduled hours each week.  The schedule of work activities should be organized so that employees are not required to work overtime, except when necessitated by business operations.


Supervisors are responsible for the work schedule and assignments of all employees under their supervision.  Employees must receive the supervisor’s prior approval to work overtime and to receive compensatory time.  The supervisor must keep track of their employee’s overtime and compensatory time and ensure that compensatory time is taken within the academic year accrued.


If an employee works more than the regular scheduled work day on one day, but is directed to take off an equal number of hours during the regular scheduled work hours during the same pay period, no compensatory obligation is incurred.


It is the policy of Austin Community College District (“ACC” or “the College”) to comply with all applicable state and federal regulations, including the Fair Labor Standards Act. 


1.       Workweek and Work Schedule - The standard workweek is established as follows:  Beginning on Sunday, 12:01 a.m. (morning) and ending Saturday, 12:00 p.m. (midnight). 

Only paid time which is worked counts.  No other time, such as vacation, sick leave, or holidays, counts as hours worked.  An employee must actually work more than 40 hours in a week to earn compensatory time, unless otherwise approved by the supervisor to work during Winter or Spring Break or on a holiday. 

Part-time Professional-Technical employees must work their scheduled hours.  If they work more than their scheduled hours in a week, they are paid an hourly rate for hours worked above the scheduled full-time equivalent amount.  Should an employee work more than 40 hours in a week, the hours above 40 are compensated as compensatory time. 

2.       Accrual – There is no limit to the amount of compensatory time Professional-Technical employees may accrue each fiscal year.  No more than 50% of unused compensatory time accrued during a fiscal year may be carried forward to the new fiscal year. 


Employees may not be paid for accrued compensatory time.  Any exceptions to this policy must be in writing and approved by the Executive Vice President or Vice President and the Vice President, Human Resources.


3.       Record Keeping - The immediate supervisor is responsible for approving and tracking compensatory time.  The tracking documentation must be written and the employee shall receive a copy of the documentation.



Stephen B. Kinslow