Administrative Rules

It is the policy of Austin Community College to comply with all State and Federal applicable regulations including the Fair Labor Standards Act.

Eligibility

Professional-Technical employees will earn compensatory time for hours worked in excess of 45 hours a week.  Compensatory time will accrue at the rate of one hour for every hour worked over 45 hours.

Work Week Defined

The standard work week is established as follows:  Beginning on Sunday, 12:01 a.m. (morning) and ending Saturday, 12:00 p.m. (midnight)

If an employee works more than their regular scheduled work day on one day, but is directed to take off an equal number of hours worked over the regular scheduled work hours during the same pay period, no compensatory obligation is incurred.

Only paid time which is worked counts.  No other time, such as vacation, sick leave, holidays, etc., counts as hours worked.  An employee must actually work over 45 hours in a week to earn compensatory time, unless otherwise approved by the supervisor to work during Winter or Spring Break or on a holiday.

Schedule of Work Activities

The schedule of work activities should be organized so that employees are not required to work overtime, except when necessitated by business operations.

The supervisor is responsible for the work schedule and assignments of all employees under their supervision.  Employees must receive the supervisor’s prior approval to work overtime and to receive compensatory time.  The supervisor must keep track of their employee's overtime and compensatory time and ensure that compensatory time is taken within the academic year accrued.

Accrual

Professional-Technical employees may accrue no more than 120 hours of compensatory time each fiscal year.

No more than 50% of accrued compensatory time may be carried forward to the new fiscal year.

Employees are capped at accruing 120 hours per year including any hours carried forward.

Record Keeping

The immediate supervisor is responsible for approving and tracking compensatory time.  The tracking documentation must be written and the employee shall receive a copy of the documentation.

Pay for Accrued Compensatory Time

Employees may not be paid for accrued compensatory time.  Any exceptions to this policy must be in writing and approved by the Executive Vice President.