Administrative Rules

All deductions from an employee’s wages shall be in accordance with applicable state and federal laws and, when required, with the employee’s consent.

It is the policy of the College that deductions will be made from an employee’s wages in the following order:

1.      Amounts owed to the College (Gross Amount)

2.      Federal and State taxes

3.      IRS Levies

4.      Authorized garnishments

5.      Deductions authorized by the employee

Deductions not taken for any pay period may be carried over to succeeding pay periods and deducted from the wages due in the succeeding pay period, to the extent allowed by law.

A garnishment is a court order to withhold a sum of money from the employee’s salary.  The Payroll Office is responsible for ensuring that court orders are complied with and the employee is notified of the garnishment.  A garnishment notice from more than one source shall be complied with in the order in which notification was received and to the extent that funds are available in the employee’s paycheck.  Bankruptcy garnishments supersede all other garnishments.  Child Support orders take precedence over garnishments due to debts or other attachment orders.

An employee must sign a consent form to effect voluntary payroll deductions and shall complete all applicable forms necessary for the deductions.  The employee must notify HR Payroll when voluntary deductions are to cease.

The Payroll Office shall consult with the College’s legal counsel, when necessary.