B-4. Board of Trustees Bylaws

B-4. Board of Trustees Bylaws

Value Statements:

  • The Board of Trustees values open communication and consideration of multiple perspectives which may impact district policy and allocation of public resources.
  • To facilitate open and effective communication, the Board and President will work conscientiously to construct substantive board agendas and to conduct meetings in an open, collaborative, and orderly manner.

1. General Delegation of Authority for Board Procedure

The Board Chair shall decide any questions of Board procedure that are not addressed by, or that require interpretation of, law, Board policy, or specific Board resolutions.

2. Board Elections/Terms of Office

Dates of ACC elections are set by the governing board, in compliance with applicable State statutes 

Terms of office are six years and are staggered so that every two years three trustee positions are posted for public election.  Election of Trustees will be held on the uniform election date set out in State statute for November of even numbered years, unless specific board action directs staff to prepare for an alternative uniform election date allowed by statute.

Other Board elections related to annexations, tax rate, capital campaigns, or other ballot issues subject to public vote will be held on a uniform election date (currently in either May or November), as directed by the governing board.

3. Board Officers

The Board shall elect from among its members a Board Chair, who shall (1) preside over Board meetings, (2) in coordination with the College President and Board Officers, prepare the Board meeting agenda, (3) coordinate the Board-President relationship, and (4) serve as ceremonial spokesperson for the Board; a Board Vice-Chair, who shall coordinate the community-linkage activities of the Board and shall preside in the absence of the Board Chair; and a Board Secretary, who shall oversee and certify the records of the Board and coordinate policy development activities. The Board Presiding Officer shall entertain nominations for officers at the first Board Meeting after the Trustee election is completed in December (unless specific board action is taken for a May election), a year later, and when a vacancy in an office exists or is created by Board vote. The officers shall be elected one at a time beginning with Chair, Vice Chair and Secretary in accordance with Robert’s Rules of Order. No trustee may serve in the same office for more than two of any four consecutive years.

4. Board Meetings

4.1 Official meetings of the Board, including specially-called meetings, can be called, within the notification limits imposed by law, by the Board Chair or by any three Trustees.

4.1.1 Changes to Board Policy
The Board shall not take immediate action on a change in Board policy (i.e., a final vote on a change in Board policy at the first meeting at which it is presented to the Board or discussed or at other than the regular meeting of the month or a recessed continuation).

Although a change to Board policy may be adopted at a meeting other than the regular meeting of the month, the change must, without exception, have been discussed at a prior meeting.

4.1.2 Other Actions of the Board
All other actions of the Board may take place upon first reading. However, the President and Board Officers must use best efforts to ensure that items will not be brought to the Board for immediate action unless they could not reasonably have been scheduled for a final vote at the first regular meeting of the month and/or discussed at an earlier meeting.

4.2 The College President and Board Chair shall develop proposed agendas for Board meetings in accordance with priorities set by the Board, with final authority on what is included in the agenda and agenda packet resting with the Board Chair. A motion to place an item on a particular future agenda shall, at the request of any trustee, be placed on the next agenda for determination by Board vote. The College President shall cause all Trustees to be sent the agenda and all supporting materials at least 5 days before the meeting, and shall cause all required legal postings of Board meetings. Only subjects on the agenda shall be considered at a meeting.

4.3 Robert's Rules of Order shall be used to conduct meetings of the Board and its committees, subject to these bylaws and applicable law. Final approval of any non-procedural motion requires affirmative votes in a public session from a majority of the full current membership of the Board. For procedural motions, amendments, and committee votes, the majorities required by Robert's Rules of Order shall be of members present and voting.

4.4 The College President shall cause to be kept all legally required records of Board meetings. Minutes of the full Board shall accurately reflect the actions taken by the Board and the vote of each Trustee on those actions. When approved by the Board and signed by the Secretary, the minutes shall become the official record of a meeting. The Secretary shall have authority over how the decisions and activities of the Board are presented by the College.

4.5 The President and appropriate staff designated by the President shall have the right to be present at all executive sessions of the Board unless the session is specifically to evaluate the President’s performance and employment contract, and only if said issue is properly disclosed under state law on the board agenda.

4.6 Requests of Information: Requests from trustees for information may be made only to the President, coordinated through the Board Chair.

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The Austin Community College Board of Trustees adopted bylaws on June 9, 1975 and amended them on June 27, 1988; March 1, 1993; June 5, 1995; July 17, 1995; February 12, 1996; February 16, 1998; June 1, 1998; May 1, 2000, June 5, 2000, March 5, 2001, October 7, 2002, November 3, 2003, April 4, 2005, July 7, 2008, October 3, 2011 and November 5, 2012.