February 2, 1998
SUBJECT: Housekeeping Policy Revisions to Policies B-4, Board of Trustees Bylaws; C-3, Duties and Responsibilities, College President; C-11, Routine Real-Estate Items
PROPOSED ACTION
RELATED BOARD POLICY OR PLANNING PRIORITY(Directive/Goal/Action Plan)
RATIONALE
The proposed policy revisions are minor changes to clarify the intent of the policy or to conform with current practice.
BUDGETARY CONSIDERATION
RESOURCE PERSONNEL
Carol Nasworthy, Chair, Board of Trustees
Hunter Ellinger, Board Member
Richard Fonte, President
ATTACHMENTS
Proposed Policies
College Policies
Current Policy with Proposed changes shown in bold and strikethrough text.
B-4. BOARD OF TRUSTEES BYLAWS
1. General Delegation of Authority for Board Procedure
The Board Chair shall decide any questions of Board procedure which are not addressed by, or which require interpretation of, law, Board policy, or specific Board resolutions.
2. Board Officers and Committees
2.1 The Board shall elect a Board Chair as its presiding officer, a Board Vice-Chair to serve as chair in the absence of the Board Chair, and a Board Secretary to oversee the records of the Board. These officers shall be elected at the first Board meeting after a Trustee election is completed and when a vacancy in an office exists. No trustee may serve in the same office for significantly more than half of any four-year period.
2.2 Board committees, if any, are to be used to prepare matters for consideration by the full Board, and shall not direct college operations. Any trustee may participate in any meeting of a Board committee. The College President shall meet reasonable committee requests for information and assistance.
3. Board Meetings
3.1 Official meetings of the Board or its committees can be called, within the notification limits imposed by law, by the Board or committee chair or by any three Trustees.
3.2
The College President shall develop proposed agendas for Board
meetings in accordance with priorities set by the Board, and shall
cause all required legal postings of Board meetings. Subjects
for meetings shall also be placed on agendas as requested by any
Trustee, provided that the request is made at least 8 days prior
to the meeting. The College President shall cause all Trustees
to be sent the agenda and all supporting materials at least 6
days 5 days before the meeting. Only subjects
on the agenda shall be considered at a meeting.
3.3 Robert's Rules of Order shall be used to conduct meetings of the Board and its committees, subject to these bylaws and applicable law. Final approval of any non-procedural motion requires affirmative votes in a public session from a majority of the full current membership of the Board. For procedural motions, amendments, and committee votes, the majorities required by Robert's Rules of Order shall be of members present and voting.
3.4 The College President shall cause to be kept all legally-required records of Board meetings. Minutes of the full Board shall accurately reflect the actions taken by the Board and the vote of each Trustee on those actions. When approved by the Board, the minutes shall become the official record of a meeting.
College Policies
Current Policy with Proposed changes shown in bold and strikethrough text.
C-3. DUTIES AND RESPONSIBILITIES, COLLEGE PRESIDENT
Within the framework of policies adopted by the Board, the College President exercises broad authority in carrying out responsibilities of the position. The College President performs the following functions:
[1] Acts as executive officer for the Board of Trustees.
[2] Implements Board Policy.
[3] Recommends policy to the Board.
[4] Provides for the administrative organization of the College.
[5] Provides the Board with a flow of information regarding the College and its needs.
[6] Reports promptly the appointment of College employees.
[7] Prepares and submits an annual budget to the Board and makes recommendations to the Board for budget changes; implements the College budget as approved and amended.
[8] Provides leadership in the development, implementation, and periodic revision of plans for the development of the Austin Community College District.
[9] Makes recommendations to the Board for the adoption of instructional programs and other educational and community services.
[10] Reviews the educational program on a continuing basis and effects changes that will improve the quality and scope of services offered.
[11] Represents the College, in cooperation with the Board and staff, to the community.
[12] Influences the development of local, state, and national educational policies.
[13] Oversees all reports required by local, state, and federal agencies.
[14] Prepares agendas for board meetings and maintains a record of the proceedings.
[15] Chairs and provides leadership to the College Cabinet.
[16] Develops and implements procedures which are necessary for effective College operations.
[17] Maintains the orderly functioning of the College and takes whatever action as may be necessary to prevent any interference with such orderly operation of the College.
College Policies
Current Policy with Proposed changes shown in bold and strikethrough text.
C-11. ROUTINE REAL-ESTATE ITEMS
The President of the College is authorized to approve and sign on behalf of the College, easements, covenants, restrictions, and other agreements regarding real property owned or leased by the College. This authorization does not extend to the purchase or sale of fee simple interest in real property. The President shall report annually to the Board of Trustees the nature of the agreements entered into on behalf of the college.