Proposed change, 4-12-98, to be consistent with proposed changes in Board Bylaws.
The Board shall engage external auditors to conduct the annual
financial audit and to perform such other services as may be deemed
appropriate by the Board or the Vice Chair Board
Secretary in furtherance of Policy B-6, Monitoring Compliance
with Policy. Such auditors shall have complete access to any institutional
records or information they deem needed for their work. The auditors
shall report to the Board any significant inappropriate practices
they detect in College activities.
The President shall cause a system of internal review of the effectiveness, efficiency, and policy compliance of College activities, and shall provide the Board quarterly summaries of the findings of this review system and of the status of activities designed to address any weaknesses previously identified by either this system or by the external auditors.
Proposed change, 4-12-98, to be consistent with proposed changes in Board Bylaws.
The Vice Chair Secretary of the Board
shall oversee Board-level activity in monitoring compliance with
Board policies and directives. This activity, which will complement
but not replace the oversight responsibility of the College President,
shall be done without reference to the personal opinion of the
Vice Chair Secretary about the policies,
and shall not extend to any aspect of College operations which
is not covered by a current Board policy or resolution.
The College administration shall provide information and assistance
in this task as requested by the Vice Chair Secretary,
subject to an appeal by the President to the Board if any such
request is felt to be unreasonable.
Other trustees who have questions or concerns about non-compliance
should direct them to the Vice Chair Secretary,
who will pursue them at his or her discretion and will report
to the Board on any aspects of college operations found, in his
or her judgment, to be non-compliant. If the Vice Chair
Secretary does not pursue an issue to the satisfaction
of a trustee, the trustee may bring the question to the Board
for a vote on whether or not it should be certified as an important
monitoring issue. The Vice Chair Secretary
shall give priority to and make reports on any issues which are
thus identified by Board vote.
The President (or Board Chair, for Board activities) shall, for
each non-compliance report from the Vice Chair
Secretary, provide the Board either a compliance plan,
a recommendation for policy modification, or an explanation of
why the practice in question is seen as already being in compliance.
Non-compliance reports by the Vice Chair Secretary
are only advisory; authoritative Board directives to change college
practices can come only from a public Board vote.