MINUTES

MINUTES

Committee of the Whole Meeting - Board of Trustees

May 18, 1998

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees Committee of the Whole of the Austin Community College District convened in public session on Monday, May 18, 1998, at 6:05 p.m. in the Board Room (201) of the District Administrative Offices located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Lillian J. Davis, Secretary/Presiding Officer; Hunter Ellinger; Allen Kaplan; Della May Moore; Rafael Quintanilla; and John Worley. Absent were: Carol Nasworthy, Chair; Beverly Watts Davis, Vice Chair; and Sharon Knotts Green.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Citizen’s Communication

Dr. Davis stated no one had registered to address the Board.

Recognitions

Dr. Davis recognized Ann Kennedy, recipient of the 5^th annual Edwina Fredlund Traverso Memorial Scholarship, and presented her with a $500 scholarship.

Reports from Employee Associations

Full-Time Faculty Senate - No report was presented.

Adjunct Faculty Association - Lee Bartolino, President, distributed information and spoke regarding salaries for adjunct faculty.

Professional/Technical Employees Association - No report was presented.

Classified Employees Association - No report was presented.

Student Leadership Association - Karen Hamlett, President, expressed appreciation to the Board for supporting activities of the association and for the March dialogue session.

Information and Reports to the Board

Quarterly Financial Report - Jerry Miller, Associate Vice President for Business Services, distributed and discussed the summary of income items and summary of expenditures and transfers for Austin Community College for the period of September 1, 1997 through February 28, 1998.

Internal Audit Follow-Up Report for the Period of October 1 through December 31, 1997 - Kevin Margason, Manager of Internal Audit, called attention to Internal Audit Follow-Up Report 9802.

Student Issues - Maggie Culp, Associate Vice President for Retention and Student Services, presented an overview concerning student issues, including: work of the Student Leadership Association during the summer to truly become a student government; implementation of student leadership luncheons for leadership training, campus forms, and appointment of students to committees; resolution of issue regarding the $10 fee charged students for computer access during registration; payment procedures for registration; establishment of registration order by credit hours; improvement of student handbook; child care; and separate cost center for Student Leadership Association. Dr. Culp expressed appreciation to the Board for their interest in student issues.

ITEMS FOR DISCUSSION/POSSIBLE ACTION

Agenda Item 6957

Resolution on Cooperation with Community Based Partnerships

Dr. Davis introduced the item and Richard Fonte, College President, stated this item was to direct the President to work with community-based organizations concerning partnerships at the East Campus. Board members discussed possible changes in the proposed resolution. This item will be brought back to the Board for discussion/possible action.

Agenda Item 6958

Draft Policy on College Community Partnerships

Dr. Davis introduced the item. Board members and Dr. Fonte discussed the draft policy and possible changes. This item will be brought back to the Board for discussion/possible action.

Agenda Item 6959

Amendment of Policy B-4, Board of Trustees Bylaws with Amendments on Officer Roles to Policies B-6 and C-6

Dr. Davis introduced the item and stated it was presented for additional discussion regarding duties of the Board officers. Board members and Dr. Fonte continued discussion of the policy and suggested changes. This item will be brought back to the Board for discussion/possible action.

Agenda Item 6960

Draft Policy on Principles for the Use of Adjunct Faculty

Dr. Davis introduced the item and Dr. Fonte called attention to his written response to the four separate issues raised by Trustee John Worley regarding adjunct faculty. He discussed materials provided to the Board including a report of the Committee on the Role of the Adjunct Faculty and the Full-Time Faculty; adjunct faculty survey materials; adjunct faculty salary comparative data; Board Retreat Summary (April 1998); and faculty workload. Board members expressed the need for a work session, and were asked to provide written comments concerning changes to the draft policy. This item will be brought back to the Board for discussion/possible action.

President’s Report

Dr. Fonte distributed a summary report regarding Group F (Personnel) Board Policies, including full-time faculty recruitment.

He stated that the College will continue to offer continuing education courses in Upholstery. Space at the ACC Skills Center will be utilized following minor improvements. Dr. Fonte advised that a task force of students, administrators, and instructors has worked to continue and expand these programs for next year.

Announcements

Rafael Quintanilla commended staff and expressed appreciation for the Cinco de Mayo activities held at the Riverside Campus.

Lillian Davis stated that she attended the "College & Me" Graduation Ceremony at Riverside Campus for students from Brooke Elementary School on May 14 and the 5^th Birthday Celebration of the Connections Resource Library on Saturday, May 16.

Adjournment

Having no motion before the Board, the May 18, 1998, meeting of the Committee of the Whole Meeting of the Austin Community College Board of Trustees was adjourned at 8:55 p.m.

Approved By

Dr. Carol Nasworthy, Board Chair

Dr. Lillian J. Davis, Secretary