SUBJECT: Proposed Amendments to Policy F-10, Employee Leave

PROPOSED ACTION
That the Board discuss the draft amendments to the policy. (As this is the first meeting at which this policy-development topic is on the agenda, it can not be acted on until a subsequent meeting.)

RELATED BOARD POLICY OR DIRECTIVE
The proposed amendment to Policy F-10, Employee Leave, responds to a request from Board members to address the issue of vacation leave accumulated during the initial probation period for staffing table employees.

RATIONALE
The proposed amendment would eliminate the accrual of vacation during the initial probation period. Employees would begin to accrue vacation only after they have passed through the probation period.

BUDGETARY CONSIDERATIONS
The policy has no direct budgetary impact.

POLICY REVIEW REQUESTERS
Beverly Davis, Chair, Board of Trustees
Beverly S. Silas, Trustee

RESOURCE PERSONNEL
Richard Fonte, President

ATTACHMENTS
Draft policy with proposed amendments
Current Policy

[amendments shown in bold italics]

 A. Coverage

[1] The provisions of this policy apply to staffing-table positions. Paid leave may be provided for other classes of employees when deemed appropriate by the President, provided that the rates at which leave is earned do not exceed that for staffing-table positions.

[2] Use of all leave is subject to administrative rules set by the President; in particular, use of annual leave may be restricted at times where it would interfere with meeting teaching assignments or needed seasonal work. Changes in Administrative Rules on leave must be approved by the Board if their financial impact would be more than $100,000 per year.

B. Standard Leave

[1] Staffing-table employees are eligible to accrue annual leave after the first ninety (90) days of employment.

[2] The standard amount of annual leave for eligible employees shall be 15 days per year during their first 5 years in an ACC staffing-table position and 20 days per year after that.

[3] No more than 30 days of annual leave may be accumulated; employees are paid for any unused annual leave upon separation.

[4] Faculty members with less than year-round employment do not earn annual leave.

[5] Up to 19 paid holidays may be provided each year, as specified by the College President.

C. Exceptional Leave

[1] Sick leave is earned at the rate of 1 day per month, with a maximum of 150 days, and taken as needed. Half of any accumulated excess over 120 days is paid on separation.

[2] Paid leave may also be taken for jury duty, the birth or adoption of a child (10 days), the death of a close relative (3 days), and military reserve training (up to 10 days).

[3] Unpaid leave, with or without benefits, may be granted at the discretion of the administration.

[4] The President shall establish a sick-leave pool in accordance with state law.

A. Coverage

[1] The provisions of this policy apply to staffing-table positions. Paid leave may be provided for other classes of employees when deemed appropriate by the President, provided that the rates at which leave is earned do not exceed that for staffing-table positions.

[2] Use of all leave is subject to administrative rules set by the President; in particular, use of annual leave may be restricted at times where it would interfere with meeting teaching assignments or needed seasonal work. Changes in Administrative Rules on leave must be approved by the Board if their financial impact would be more than $100,000 per year.

B. Standard Leave

[1] The standard amount of annual leave for eligible employees shall be 15 days per year during their first 5 years in an ACC staffing-table position and 20 days per year after that.

[2] No more than 30 days of annual leave may be accumulated; employees are paid for any unused annual leave upon separation.

[3] Faculty members with less than year-round employment do not earn annual leave.

[4] Up to 19 paid holidays may be provided each year, as specified by the College President.

C. Exceptional Leave

[1] Sick leave is earned at the rate of 1 day per month, with a maximum of 150 days, and taken as needed. Half of any accumulated excess over 120 days is paid on separation.

[2] Paid leave may also be taken for jury duty, the birth or adoption of a child (10 days), the death of a close relative (3 days), and military reserve training (up to 10 days).

[3] Unpaid leave, with or without benefits, may be granted at the discretion of the administration.

[4] The President shall establish a sick-leave pool in accordance with state law.