Agenda Item 7054
February 1, 1999
SUBJECT: Proposed Amendments to Policies C-6 (Auditing) and F-7 (Performance Evaluation)
PROPOSED ACTION
That the Board of Trustees discuss the proposed amendments, preparatory to possible adoption at the February Board meeting.
RELATED BOARD POLICY OR PLANNING PRIORITY (Directives/Goal Action Plan)
The proposed amendments would move a provision mandating "sector and function" evaluations from Policy E-7 to Policy C-6, and make some clarifying editorial changes.
RATIONALE
The proposed amendments are the result of some policy-compliance oversights revealed during the recent leadership evaluation, which indicate that the current inclusion of the provision on "sector and function" evaluations in a Board policy (E-7) primarily focused on personnel evaluation has insufficiently highlighted the importance of this provision. The proposed amendments would move the provision to the current policy section on internal auditing (C-6), which already contains some related language. Both policies would be re-titled appropriately. Policy F-7 would also have some clarifying language added to the provision on individual evaluations.
BUDGETARY CONSIDERATIONS
None.
SPONSORS
Hunter Ellinger, Board Secretary
ATTACHMENTS
Policies C-6 and F-7 with Proposed Amendments
The amendments (shown below in bold italic and strikethrough) would move the "sector and function evaluation" language from F-7 to C-6, with appropriate retitling and other minor changes.
C-6. AUDITING PERFORMANCE EVALUATION (FUNCTIONS & SECTORS)
The Board shall engage external auditors to conduct the annual financial audit and to perform such other services as may be deemed appropriate by the Board or the Board Secretary in furtherance of Policy B-6, Monitoring Policy Compliance. Such auditors shall have complete access to any institutional records or information they deem needed for their work. The auditors shall report to the Board any significant inappropriate practices they detect in College activities.
The President shall ensure that each function and sector of the College is periodically evaluated (including feedback from the people dependent on it) cause a system of internal review of the for effectiveness, efficiency, and policy compliance of College activities. The administration shall publish reports summarizing its analysis of function/sector performance, any improvements it plans, and the feedback it received, and shall also provide the Board quarterly summaries of the findings of this review system and of the status of activities designed to address any weaknesses previously identified by either this system or by the external auditors.
F-7. PERSONNEL PERFORMANCE EVALUATION
(adopted 1/17/77; amended 1/11/88, 7/2/90, & 4/21/97)
The College's evaluation systems shall reflect commitment to effective, efficient institutional performance and to fair, respectful treatment of employees. The President thus shall ensure that:
[1] College evaluation processes are not arbitrary or perfunctory, and evaluations are based on the expectation of a high level of performance in each area of responsibility. The primary criteria for evaluation shall be effectiveness in: [a] discharging assigned duties, [b] enabling the effectiveness of others in support of College goals, and [c] complying with College policy and rules.
[2] Information about how the performance of each sector and function of the College is perceived by those served by it and by those responsible for it is periodically collected and reported.
[32] All individual employees are given information at least once per year about how their performance is perceived by their supervisors, by those they serve, and (on a confidential basis) by any people they supervise. Their final performance evaluation is based on their quality of work as judged by their supervisor(s).
[43] Evaluations include assessment of the contributions to College effectiveness made through self-directed professional activities and through eliciting and supporting such activities by others.