Board of Trustees Work Plan/Agenda Calendar

August 2004 – August 2005

(adopted by the Board of Trustees on August 2, 2004)

GOALS:

• Identify strategic topics for Board discussion which relate to outcomes/effectiveness measures and which reinforce the College’s Master Plan and resource allocation processes.

• Ensure compliance with College Policies which require reports to and/or action by the Board of Trustees.

• Schedule discussion topics in a sequence leading to resource allocation/budget adoption.

Board Meeting/Date/Time	Topics/Key Objectives	Staff Member/Trustee Responsible
R=August 2, 2004, HBC-201, 6 p.m.	June 2004 Financial Report Board Report/Discussion: San Marcos Appointments/Reappointments to Advisory Committee on Finance and Budget Selection of Architect/Construction Manager for Cypress Creek Campus Approval of Tax Rate Planning Calendar, Proposed 2004 Tax Rate and Scheduling a Public Hearing on September 7, 2004, for Proposed Tax Rate for Austin Community College Fiscal Year 2005 Board Calendar/Work Plan Discussion of Policy Governance Discussion of Policy Review Process Film/Production Management Entry-Level Certificate and Film/Production Video Entry-Level Certificate Deactivation and Closure of the Associate of Applied Science Professional Accountant Degree Program	Ben Ferrell Steve Kinslow Barbara Mink Bronson Dorsey Ben Ferrell Barbara Mink Barbara Mink Jeffrey Richard Mike Midgley Mike Midgley
W=August 16, 2004, HBC-201, 6 p.m.	Work Session Cancelled
S=TUESDAY, September 7, 2004, HBC-201, 6 p.m.	Public Hearing on Proposed 2004 Tax Rate for Austin Community College	Ben Ferrell
R=TUESDAY, September 7, 2004, HBC-201, 6:05 p.m.	July 2004 Financial Report San Marcos Resolution Board Report/Discussion: Resource Development (Policy E-7)\ Foundation Report Grants Report	Ben Ferrell Steve Kinslow Robert Aguero Stephanie Diina Depmsey Mary Hensley
S=Friday, September 17, 2004, HBC-201, 4:00-7:00 p.m., Board Retreat	Cancelled
S=September 20, 2004, HBC-201, 6 p.m.	Adoption of 2004 Tax Rate for Austin Community College	Ben Ferrell
W=September 20, 2004, HBC-201, 6:05 p.m.	Expenditures in Excess of $100,000 Board Report/Discussion: South Austin Campus Board Discussion: Policy Governance Model (Reaffirmation) Policy Review Process Proposed New Board of Trustees Removal Policy	Ben Ferrell Ben Ferrell/Bronson Dorsey Robert Aguero Jeffrey Richard Robert Aguero
R=October 4, 2004, HBC-201, 6 p.m.	August 2004 Financial Report Renewal of Resolution for Advisory Committee on Finance and Budget Proposed New Board Policy B-8, Removal of Trustees Board Report/Discussion: Organizational Performance Evaluation (Policy E-4) Internal Employee Surveys/Continuous Quality Implications FY05 Internal Audit Work Plan External Auditors FY04 Recommendations – Status	Ben Ferrell Ben Ferrell Robert Aguero Steve Kinslow Steve Kinslow Imad Mouchayleh Ben Ferrell
W=October 18, 2004, HBC-201, 6 p.m.	Report on Building Fees Use Renewal of Property Casualty Insurance Service Area Report (Policy A-5) • Service Area Demographics • Out-of-District Activities • Cost Analysis ACC Centers • ISD/Service Area Discussion Legislative Priorities	Ben Ferrell Ben Ferrell Rebecca Cole Steve Kinslow Robert Aguero
R=November 1, 2004, HBC-201, 6 p.m.	September 2004 Financial Report Closing the Gaps Report/Discussion Student Services Program Overview Student Goal Achievement (Policies A-2 and A-6) Equal Educational Opportunity (Policy A-3) Discussion of SACS Report September Visiting Committee Instructional Programs Review (Policy E-5) Cost Analysis Report Credit and Developmental Education Programs Non-Credit/Adult Education Programs	Ben Ferrell Kathleen Christensen Robert Aguero Steve Kinslow Steve Kinslow
RETREAT=November 15, 2004, HBC-201, 6 p.m.	Discussion of Policy Governance Policy Review Discussion	Barbara Mink Jeffrey Richard
R=December 13, 2004, HBC-201, 6 p.m.	October 2004 Financial Report Program Priorities Declaration for FY06 (Policy E-1)	Ben Ferrell Steve Kinslow
December 20, 2004	NO BOARD WORK SESSION WILL BE HELD IN DECEMBER
R=January 10, 2005, HBC-201, 6 p.m.	Meeting Rescheduled to January 18, 2005 (No Board Work Session)
R=January 18, 2005, HBC-201, 6 p.m.	November 2004 Financial Report Board Report/Discussion: South Austin Campus Update FY04 External Audit/Management Letter Report from Advisory Committee for Finance and Budget Early College Start Programs/Fee Structure	Ben Ferrell Ben Ferrell/Bronson Dorsey Ben Ferrell Ben Ferrell Kathy Schwerdtfeger
R=February 7, 2005, HBC-201, 6 p.m.	December 2004 Financial Report Early College Start Program/Fee Structure Policy Review Discussion	Ben Ferrell Mary Hensley Jeffrey Richard
W=February 21, 2005, HBC-201, 6 p.m.	Community Forum: Regional Independent School Districts	Mary Hensley
R=March 7, 2005, HBC-201, 6 p.m.	January 2005 Financial Report Board Report/Discussion: Student Fees Discussion Board Report/Discussion: Community Linkages (Policy C-6) Staff Community Linkages Report Board Community Linkages Report External ACC Partnerships Report FY06 Budget Process/Board Discussion	Ben Ferrell Ben Ferrell Steve Kinslow Ben Ferrell
W=March 21, 2005, HBC-201, 6 p.m.	Community Organizations Forum	Barbara Mink
R=April 4, 2005, HBC-201, 6 p.m.	February 2005 Financial Report Planning Directives for FY06 (Policy E-1) Program Priorities Compensation Goals Renewal of Investment Policy Board Report/Discussion: Fiscal Year 2006 Technology/Capital Outlay Board Report/Discussion: Staffing Table FY06 (Policy F-6)	Ben Ferrell Robert Aguero Ben Ferrell Steve Kinslow Gerry Tucker
W=April 18, 2005, HBC-201, 6 p.m.	Budget Study Session, if needed)
R=May 2, 2005, HBC-201, 6 p.m.	March 2005 Financial Report Master Plan – Annual Update for FY06 • Review of Process • Fiscal Year 2006 Initiatives • Facilities Plan (Policy E-2) • South Austin Campus: FY06 Budget Implications • New Faculty and Staff Positions Review of FY06 Projected Expenses and Revenues Fiscal Year 2006 Compensation and Benefits Discussion	Ben Ferrell Steve Kinslow Ben Ferrell Gerry Tucker Ben Ferrell Ben Ferrell/Gerry Tucker
W=May 16, 2005, HBC-201, 6 p.m.	Budget Study Session, if needed)
R=June 6, 2005, HBC-201, 6 p.m.	April 2005 Financial Report Tuition/Fees: Fiscal Year 2006 Course Fees All Other Fees Policy Review Discussion	Ben Ferrell Ben Ferrell Kathleen Christensen Jeffrey Richard
W=June 20, 2005, HBC-201, 6 p.m.	Community Forum: Business Fiscal Year 2006 Budget Discussion	Barbara Mink Steve Kinslow Ben Ferrell Gerry Tucker
R=TUESDAY, July 5, 2005, HBC-201, 6 p.m.	May 2005 Financial Report FY06 Budget Discussion/Approval	Ben Ferrell Ben Ferrell
W=July 18, 2005, HBC-201, 6 p.m.	Discussion of Fiscal Year 2006 Board Work Plan	Robert Aguero
R=August 1, 2005, HBC-201, 6 p.m.	June 2005 Financial Report	Ben Ferrell
W=August 15, 2005, HBC-201, 6 p.m.	Work Session Cancelled

Board Retreat Dates

• Fall 2004
• Spring Retreat 2005