In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, July 7, 1997, at 6:05 p.m. in the Board Room (Room 201) of the District Administrative Offices located at 5930 Middle Fiskville Road, Austin, Texas 78752, with the following members present: Carol Nasworthy, Chair/Presiding Officer; Beverly Watts Davis, Vice Chair; Lillian J. Davis, Secretary; Hunter Ellinger; Sharon Knotts Green; Allen Kaplan; Della May Moore (arrived at 6:12 p.m.); Rafael Quintanilla; and John Worley.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Dr. Nasworthy stated that item 6842, Consideration of Approval of a Resolution, was added to the agenda.

Board members expressed appreciation to Dr. Fonte and Dr. Frank Friedman for their coordination and efforts in working with the Southern Association of Colleges and Schools to bring full restoration of accreditation to Austin Community College. Dr. Fonte acknowledged the assistance and cooperation of faculty and staff during the process.

Citizens' Communications

No one registered to provide citizens' communication.

Reports from Employee Associations

• Full-Time Faculty Senate - No report was presented.
• Adjunct Faculty Association - George Finan, President, expressed appreciation regarding the work of administration, faculty, and staff in restoration of full accreditation with the Southern Association of Colleges and Schools for Austin Community College. He advised that the recent fatality of a carjacking/kidnapping was the son of a College history adjunct instructor and an architect for the East Austin Campus. Mr. Finan stated that the Adjunct Faculty Association will conduct fundraising activities to assist in the parents' desire to provide scholarships to needy minority students. Dr. Nasworthy commended the Association for their desire to take action.
• Professional/Technical Employees Association - Rod Fluker expressed appreciation to Dr. Fonte for meeting with the Association recently. He commended Dr. Fonte and administration, faculty, and staff of the College for resolving the accreditation of
  Austin Community College with the Southern Association of Colleges and Schools.
• Classified Employees Association - No report was presented.

Consent Items

6830 Consideration of Adoption of Board of Trustees Calendar

Recommended Action: That the Board of Trustees review and discuss the Calendar for Annual Board Activities (Attachment A)

6831 Consideration of Adoption of a Capital Equipment and Technology Fee of $3 per Credit Hour

Recommended Action: That the Board of Trustees approve a Capital Equipment and Technology Fee of $3 per credit hour (Attachment B)

6832 Consideration of Approval of Establishing a Building Fee of $11 (increase from $10 to $11 per Credit Hour)

Recommended Action: That the Board of Trustees approve a Building Use Fee increase of $1 per credit hour. This additional $1 be pledged to pay the 1995 bonds. The pledge will be as it pertains in the 1995 Revenue Bond "General 0Fee", $8 of the $11. It is currently $7 of the $10. (Attachment C)

6833 Consideration of Approval of Construction Contract with D. L. Bandy for Riverside Health Sciences Renovation in the Amount of $123,655

Recommended Action: That the Board of Trustees award the Construction Contract for renovations at the Riverside Campus for the Health Sciences Program to D. L. Bandy Constructors, Inc. in the amount of $123,655 with construction to begin the week of July 7, 1997.

6834 Consideration of Approval of Renewal of Pond Springs Facility Building Lease

Recommended Action: That the Board of Trustees authorize College Administration to negotiate and execute a one (1) year lease for +/- $879/mo.=$10,544/annual.

6835 Consideration of Approval of Renewal of Rio Grande Campus Peach Street Office Building Lease

Recommended Action: That the Board of Trustees authorize College Administration to negotiate and execute a one (1) year lease for +/- $3,375/mo.=$40,500 annually.

6836 Consideration of Approval of Minutes for May 5, 1997; May 22, 1997; June 2, 1997; and June 16, 1997

Recommended Action: That the Board of Trustees approve the minutes as presented.

6837 Consideration of Approval to Purchase Pentium Computers

Recommended Action: That the Board of Trustees authorize College Administration to purchase computers from Dell Computer Corporation in the amount of $950,000 for computer replacements, plus any new computer initiatives during the remainder of FY97 and in FY98.

6838 Consideration of Approval to Purchase VTEL Compressed Video Equipment

Recommended Action: That the Board of Trustees authorize College Administration to negotiate and to purchase the VTEL Compressed VideoEquipment from the company offering Austin Community College the best value. The two companies under consideration are listed on the attached tabulation (Attachment D).

Dr. Nasworthy introduced the Consent Items.

Vice Chair Beverly Watts Davis moved and Rafael Quintanilla seconded that:

MOTION: The Board of Trustees approve Consent Items 6830, 6831, 6832, 6833, 6834, 6835, 6836, 6837, and 6838 as presented.

Allen Kaplan requested that Items 6831 and 6832 be removed from the Consent agenda and discussed with Item 6841, Consideration of Approval of Proposed FY98 Budget.

Lillian Davis requested item 6838 be removed from the Consent agenda for discussion.

VOTE: The motion passed on a vote of 6-0-1.

For: Beverly Watts Davis, Hunter Ellinger, Sharon Knotts Green, Allen Kaplan, Rafael Quintanilla, and John Worley

Abstaining: Lillian Davis

Della May Moore was absent for the vote, and the Chair did not vote.

6838 Consideration of Approval to Purchase VTEL Compressed Video Equipment

Dr. Nasworthy introduced the item and Lillian Davis questioned purchasing versus leasing of the compressed video equipment. Ron Brey, Associate Vice President for Open Campus, responded that the VTEL equipment is PC-based and can be upgraded through software.

Lillian Davis moved and Allen Kaplan seconded that:

MOTION: The Board of Trustees authorize College Administration to negotiate and purchase the VTEL Compressed Video Equipment from Videocall Company in the amount of $70,287.

VOTE: The motion passed by unanimous vote.

Della May Moore was absent for the vote, and the Chair did not vote.

6839 Internal Audit Review of the College's Management Response to the 1996 External Auditor's Management Letter

Dr. Nasworthy introduced the item and stated that this item was rescheduled from the June 16, 1997, meeting of the Committee of the Whole. Larry Bassett, Director of Internal Audit, and Jerry Miller, Associate Vice President for Business Services, responded to questions from Board members regarding accounts payable; fixed assets; general ledger; stale checks; holding account; cash receipts; acknowledgment of employees regarding notification of employee policies; and status reports on audits.

Dr. Nasworthy stated that Item 6840, would be considered following Consent Items 6831 and 6832 and Item 6841.

6831 Consideration of Adoption of a Capital Equipment and Technology Fee of $3 per Credit Hour (Attachment B)

6832 Consideration of Approval of Establishing a Building Fee of $11 [Increase from $10 to $11 per Credit Hour] (Attachment C) 6841 Consideration of Approval of Proposed FY98 Budget (Attachment E)

Dr. Nasworthy introduced the items.

John Worley moved and Allen Kaplan seconded that:

MOTION: The Board of Trustees reduce the proposed Capital Equipment Fee by $1 making it a $2 Capital Equipment Fee or, in the alternative and at the discretion of the Administration, reduce the registration fee by $7.

Board members discussed proposed increases to students, scheduling efficiency savings, and funding of capital budget items.

FRIENDLY AMENDMENT: Beverly Watts Davis proposed that the scheduling efficiencies be reviewed in November, and student needs decided at that time.

Dr. Worley stated that he could not accept the Friendly Amendment.

Rafael Quintanilla moved and Lillian Davis seconded that:

SUBSTITUTE MOTION: The Board of Trustees adopt, as presented, Items 6831; 6832; and 6841, including adoption of the proposed salary schedules.

FRIENDLY AMENDMENT: Beverly Watts Davis requested that a review be conducted in February and that the Board review and re-evaluate the College-wide needs at that time.

Trustee Quintanilla accepted the Friendly Amendment to the Substitute Motion.

John Worley moved that:

AMENDMENT TO SUBSTITUTE MOTION: Savings from scheduling efficiencies and revenue increases from unanticipated enrollment increases shall be used to reduce student fees or tuition by up to $500,000.

There was no second to the Amendment to the Substitute Motion.

Board action returned to the Substitute Motion, with the Friendly Amendment.

VOTE: The motion passed on a vote of 7-1.

For: Beverly Watts Davis, Lillian Davis, Hunter Ellinger, Sharon Knotts Green, Allen Kaplan, Della May Moore, and Rafael Quintanilla.

Against: John Worley

The Chair did not vote.

Board members commended Dr. Fonte and College Administration for presenting a unified budget.

6840 Consideration of Approval of Contract for Fall 1997 Promotion

Dr. Nasworthy introduced the item.

Hunter Ellinger moved and Rafael Quintanilla seconded that:

MOTION: The Board of Trustees approve the proposed electronic media contract with MQ&C Advertising and Marketing in the amount of $70,738 for the campaign. (Attachment F)

Dr. Ana M. "Cha" Guzman, Vice President of Institutional Advancement, provided information regarding the advertising promotion campaign for Austin Community College and responded to questions from Board members.

VOTE: The motion passed on a unanimous vote.

The Chair did not vote.

6842 Consideration of Approval of Resolution

Dr. Nasworthy introduced the item and stated that a letter was received from the Housing Authority of the City of Austin requesting that the Board endorse the City's application for a HOPE VI grant from the U. S. Department of Housing and Urban Development for Chalmers Courts.

Beverly Watts Davis advised that she would abstain from the vote on this item since she will be on the application review panel.

Della May Moore moved and Allen Kaplan seconded that:

MOTION: The Board of Trustees adopt the resolution to endorse the Housing Authority of the City of Austin application to receive HOPE VI funding grants from the U. S. Department of Housing and Urban Development.

"WHEREBY the Board of Trustees of the Austin Community College offer our endorsement of the Housing Authority of the City of Austin's (HACA) application to receive HOPE VI funding from the U. S. Department of Housing and Urban Development (HUD). Austin Community College commends the Housing Authority for its innovative solutions-oriented approach to revitalizing one of HACA's most distressed public housing developments, Chalmers Courts.

"WHEREBY the Board of Trustees of Austin Community College understands the plan to demolish and rebuild the development will allow HACA to improve the environmental conditions and overall quality of life for residents of Chalmers. Austin Community College is fully committed to community participation in the revitalization of our neighborhoods, thus restoring quality of life to all communities.

"BE IT RESOLVED THEREFORE that the Board of Trustees of Austin Community College applaud and support your efforts and endorse the Housing Authority of the City of Austin application to receive Hope VI funds from the U. S. Department of Housing and Urban Development."

FRIENDLY AMENDMENT: Della May Moore requested, and Allen Kaplan concurred, that paragraph one of the resolution be amended as follows:

"WHEREBY the Board of Trustees of the Austin Community College offer our endorsement of the Housing Authority of the City of Austin's (HACA) application to receive HOPE VI funding from the U. S. Department of Housing and Urban Development (HUD). Austin Community College commends the Housing Authority for its innovative solutions-oriented approach to revitalizing one of HACA's most distressed public housing developments, Chalmers Courts partnering with neighborhood associations in revitalizing and investing in the future of residents to Chalmers Courts with innovative solutions oriented at allowing for a thriving living, earning and learning housing environment."

VOTE: The motion, with the Friendly Amendment, passed byunanimous vote.

Beverly Watts Davis abstained, and the Chair did not vote. (Attachment G)

Dr. Nasworthy stated that a letter will be sent to the City of Austin transmitting the resolution endorsing the City's application for HOPE VI funds.

President's Report

• Dr. Fonte expressed appreciation to the Board for the vote of confidence on the budget. He acknowledged the dedicated assistance of Janis Koenig, Frank Friedman, Jerry Miller and many others in preparation of the budget and the budget hearing process.

Announcements

• Allen Kaplan reminded Board members of the invitation to attend the Annual Meeting of the ACC Foundation on Tuesday, July 22, 1997, 5 p. m., at the Headliners Club.
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
• Hunter Ellinger noted the current listing of all Board policies, and Dr. Nasworthy called attention to the addition of the Annual Board Calendar.
  
  

Adjournment

The Regular Meeting of the Board of Trustees of Austin Community College was adjourned at 7:55 p.m. on July 7, 1997.

Approved By

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Dr. Carol Nasworthy, Board Chair Dr. Lillian J. Davis, Secretary