In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Committee of the Whole of the Board of Trustees of the Austin Community College District convened in public session on Monday, July 21, 1997, at 6:15 p.m. in the Board Room (Room 201) of the District Administrative Offices located at 5930 Middle Fiskville Road, Austin, Texas 78752, with the following members present: Carol Nasworthy, Chair/Presiding Officer; Sharon Knotts Green; Allen Kaplan; Rafael Quintanilla; and John Worley. Absent were Beverly Watts Davis, Vice Chair; Lillian Davis, Secretary; Hunter Ellinger; and Della May Moore.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Citizens' Communications

Mikel Lohner, Evergreen Alliance Golf, Ltd., spoke regarding Agenda Item 6846, Consideration of Golf Course Lease.

Reports from Employee Associations

• Full-Time Faculty Senate - No report was presented.
• Adjunct Faculty Association - Kathryn Reese-Taylor, current President-Elect of the Association, advised that she has accepted a position at the University of Wisconsin and will be leaving the College on August 19. She stated that Amalie Bartilino, elected as President-Elect for FY98, will become President of the Association and Beverly Kimbro was appointed as President-Elect for FY98.
• Professional/Technical Employees Association - Rod Fluker expressed appreciation to the Board for allowing the Association the opportunity to present information at each Board meeting.
• Classified Employees Association - No report was presented.

6843 Consideration of Travel Agency Service

Recommended Action: That the Board of Trustees authorize Administration to execute a one-year contract, with two (2) one-year options to extend, for Travel Agency Services with Golden World Travel.

Dr. Nasworthy introduced the item. Elvis Eaglin, Manager, Purchasing Department, stated that Golden World Travel is recommended to provide Travel Agency Services for the College. He stated that Request for Proposals were sent to seventeen vendors and that two vendors submitted proposals. An evaluation team reviewed the proposals, including the vendors' responses to a twenty-item questionnaire, and also conducted oral presentations. He noted that Golden World Travel is also a HUB (Historically Underutilized Business) vendor. He stated that Golden World Travel has committed to provide the lowest price on airline tickets at the time of purchase, as well as until the travel date; ticketless service; deliveries twice daily; $150,000 of flight insurance with every ticket; and discounted parking at Airport Valet. He indicated that Golden World Travel has nine representatives and is a local business; whereas the second vendor who responded to the RFP has two representatives locally with the home office located in San Antonio. The current vendor did not respond to the RFP. College travel services last year totaled $75,000.

Dr. Fonte stated that this item will be presented for action at the August 4 meeting of the Board of Trustees.

6844 Consideration of Purchase of Educator's Legal Liability Insurance

Recommended Action: That the Board of Trustees approve the purchase of subject insurance coverage from United Educators Insurance Risk Retention Group, Inc.

Dr. Nasworthy introduced the item and Bob Perry, Risk and Insurance Manager for the College, stated that the Educator's Legal Liability Insurance provides coverage for the Board of Trustees, faculty, and staff who enter into contracts for the College. He provided comparisons and highlights of the various features of the three final carriers-National Casualty, United Educators, and Executive Risk. Mr. Perry responded to questions from Board members including limits, sexual molestation & abuse, emotional distress and mental anguish, coverage of ACC Foundation, "Pay on Behalf" basis, selection of attorney, and purchasing of goods and services, construction contracts, architectural/engineering contracts, bidding process, awarding contracts.

Dr. Fonte stated that this item recommends purchasing insurance coverage from United Educators Insurance Risk Retention Group, Inc., and will be presented for action at the August 4 meeting of the Board of Trustees

6845 Consideration of Proposal to Offer the Vocational Nursing Program in Fredericksburg

Recommended Action: That the Board of Trustees approve the proposal to offer the Vocational Nursing Program in Frederickburg.

Dr. Nasworthy introduced the item and Dr. Fonte advised that funding in the amount of approximately $150,000 for this project was included in the FY98 budget approved at the July 7 Board meeting; however, it is brought forward to the Board at this time to call attention to the new program. Ron Brey, Associate Vice President for Open Campus, indicated that most of the courses for the Vocational Nursing program at the ACC Frederickburg Open Campus Center will be offered through interactive video and teleconferencing from the Riverside Campus. Cecile Sanders, Dean, Health Sciences, advised that there will be a full-time instructor on-site at the Fredericksburg Center who will work with the instructor team at the Riverside Campus and provide the laboratory and the clinical instruction. Mr. Brey and Ms. Sanders responded to questions from Board members and indicated that Howard College, Big Spring, Texas, had a nursing program in Fredericksburg for several years but discontinued the program this year. The proposal presented is the result of an initiative from the Frederickburg community and has the community's strong support as well as substantial financial and in-kind support.

Dr. Frank Friedman, Executive Vice President for Academic and Student Affairs, said he attended a recent meeting of the Board of Vocational Nurse Examiners and observed strong support and praise for the Austin Community College proposed program.

Dr. Fonte advised that this item will be presented for action at the August 4 meeting of the Board of Trustees.

6846 Consideration of Golf Course Lease

Recommended Action: That the Board of Trustees authorize College administration to negotiate and execute a lease agreement with American Golf Corporation.

Dr. Nasworthy introduced the item. Daniel Perez, Associate Vice President for Facilities and Operations, discussed the Request for Proposal process and indicated that an RFP was issued in April; 37 firms were contacted; 8 responses were received; a committee composed of Janis Koenig, Roland Hayes, Bob Perry, and Daniel Perez reviewed the proposals; and a lease agreement with American Golf Corporation is recommended. Mr. Perez indicated that the current lease expires on September 30, 1997, and the new lease would be effective October 1, 1997. Mr. Perez provided information in response to questions from Board members including the $5,000 bid bond required in the RFP, community development programs, and the proposed internships and job placement program for students and graduates of ACC to work in areas of golf course management and turfgrass management at the American Golf Corporation's 250 golf courses nationwide.

Dr. Fonte noted that this item will be included on the agenda for action at the August 4, 1997, meeting of the Board of Trustees.

President's Report

• Dr. Fonte reported on Summer class scheduling efficiency and indicated that scheduling efficiencies were successful. Enrollment was increased by 221, or 1.18% in head-count and 18,640 additional credit hours over the previous year, while sections were decreased by 119 or 6%. This reflects a $240,000 savings. The same strategy will be used for the Fall 1997 and Spring 1998 semesters using 1995 as the basis. It was also used as the basis for the FY98 budget.

• Dr. Fonte advised the Board that an update regarding the status of implementation of the Datatel/Colleague system would be presented.

Reports to the Board

• Report on Datatel/Colleague System Implementation - Lou Herman, Associate Vice President for Information Technology, stated that the IBM RS6000 was installed on June 11 and the Datatel software and tutorials were installed the next day. He indicated that the financial system will be operational on September 1. Mr. Herman advised that staff in the Business Services area has received training and other staff will be trained. Sheila Ammons, CPA at Austin Community College, will conduct classes at the ACC campuses and produce a training video. Datatel has recommended that just-in-time training for second-level users occur immediately prior to its availability for use. Mr. Herman noted that Datatel status reports are published on the ACC web site at: www.austin.cc.tx.us/infotech/datatel/DATATEL.HTM. In response to questions from Board members, Mr. Herman advised that all appropriate staff will be trained to use the Datatel system and the new system will identify some of the issues noted in the external audit.

Dr. Fonte noted that the Datatel system is used by most schools, and addresses the issues of the Texas Higher Education Coordinating Board.

• Report on Supervisor/Policy Making Personnel - Dr. Fonte stated that Board members received information which lists all College personnel to be covered by Board Policy VIII-25.3d, Due Process Requirements for Employment Termination. He indicated that this is a small sub-group at the College, and each of these individuals will receive direct notification on July 22, 1997.

• Report on Hiring of Assistant Deans and Program Coordinators - Dr. Frank Friedman stated that the College deans were introduced last month and selection of assistant deans and program coordinators in the workforce area has been completed. Donetta Goodall, Associate Vice President for Academic Programs, announced appointment of the following assistant deans:

Arts and Humanities Margie Huerta, Dean

Steve Kramer - Cypress Campus

Mary Leonard - Northridge Campus

David Lydic - Rio Grande Campus

Hazel Ward - Riverside Campus

Mathematics and Sciences - Stephen Rodi, Dean

David Fonken - Northridge Campus

Saad Eways - Rio Grande Campus

Linnea Fletcher - Cypress Campus

Steve Kirschner - Riverside Campus

Social and Behavioral Sciences - Rex Peebles, Dean

Jerry Sheppherd - Riverside Campus

James Sondgeroth - Pinnacle Campus

Alec Slivinske - Northridge Campus

Marlette Rebhorn - Rio Grande Campus

Dr. Friedman introduced program coordinators in the workforce area:

Computer Studies and Advanced Technology - Mike Midgley, Dean

Electronics - Bob Bixler

Engineering Design Graphics - Tony Ramirez

Semiconductor Manufacturing Technology - Lou Frenzel

Computer Information Systems (CIS) - Mary Kohls

Applied Technologies, Multimedia, and Public Service - Gary Hampton, Dean

Air Conditioning/Heating, and Refrigeration - Vincent Foster

Automotive Technology/Power Mechanics - Antonio Hernandez

Building Construction Technology - Warren Heatwole

Child Development - Gale Spear

Commercial Art - Priscilla Walker/Andrew Saldana

Commercial Music - David Jones

Criminal Justice - Roger Leathers

Fire Protection - (to be named)

Human Services - Lynn Beaman

Legal Assistant - Duane Crowley

Photography - Lynn Jones

Physical Fitness Technology - (to be named)

Printing - Ed Stewart

Technical Communications - (to be named)

Welding - Warren Donworth

Health Sciences - Cecile Sanders, Dean

Allied Health Sciences - Frances Smith

Associate Degree Nursing - Gail Snyder

Diagnostic Medical Imaging, Radiology - Rudy Garza

Diagnostic Medical Services Technology - Jeff Hayes

Medical Laboratory Technology - Carolyn Ragland

Occupational Therapy Assistant - Sue Carrell

Physical Therapist Assistant - Beverly Mashburn

Surgical Technology - Kathleen Baumbach

Vocational Nursing - Yvonne Van Dyke

Business Studies - Reed Peoples, Dean

Accounting - Sheila Ammons

Business Management/Mid-Management - Fred Baird

Hospitality Management - Brian Hay

Marketing - Nick Sarantakes

Office Systems Technology - Jane Latham

Assistant Deans in the Workforce programs will be appointed in the next two weeks.

Dr. Friedman indicated that the College has advertised for an Associate Vice President for Work Force Education. He stated that there were 99 applications submitted for this position. Dr. Fonte advised that the process continues for appointment of this position and the Executive Dean for Workforce Development. Ed Osborne has been selected as the College Marketing and Public Information Executive. Martha Oburn has been appointed as Associate Vice President for Institutional Effectiveness.

• Presentation of 1998 Advertising Campaign/TV Ad - Dr. Ana M. (Cha) Guzman, Vice President of Institutional Advancement, presented two 30-second television advertisements for Austin Community College which are currently airing, and indicated that there are also two 15-second television advertisements. She stated that there are also radio advertisements.

• Quarterly Internal Audit Report for the Period of April 1 - June 30, 1997 - Larry Bassett, Director of Internal Audit, stated that the Coordinating Board Report CB0004 should be corrected to read (97-01) instead of (97-04). It was noted that a report on the status of all audits will be presented at the next meeting.

Announcements

• Frank Friedman advised that Kathy Cavanaugh, an ACC instructor, was critically injured in an automobile accident on Friday, July 18, and is in Brackenridge Hospital.
• Meeting of Austin Community College Foundation Board and ACC Board of Trustees will be on Tuesday, July 22, at The Headliners Club.
• A Reception will be held on Sunday, July 27, 2-3:30 p.m., for the African-American community leaders to meet Dr. Fonte.

Dr. Green expressed appreciation for the photographs of Austin Community College students and campuses displayed during Board meetings.

Adjournment

The July 21, 1997, meeting of the Committee of the Whole of the Board of Trustees of Austin Community College was adjourned at 7:40 p.m.

Approved By

Dr. Carol Nasworthy, Board Chair; Dr. Lillian J. Davis, Secretary