In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, August 4, 1997, at 6:15 p.m. in the Board Room (Room 201) of the District Administrative Offices located at 5930 Middle Fiskville Road, Austin, Texas 78752, with the following members present: Carol Nasworthy, Chair/Presiding Officer; Beverly Watts Davis, Vice Chair; Lillian J. Davis, Secretary; Hunter Ellinger; Sharon Knotts Green; Allen Kaplan; Della May Moore; Rafael Quintanilla; and John Worley.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Citizens' Communications

• Danita Nelson, representing the Austin Area Urban League, Inc., stated a desire to partner with ACC and the services to be offered at the East Austin Campus.
• Marianne Dreyden spoke regarding Agenda Item 6853, Consideration of Approval of Salary and Classification Schedules for Faculty and Staff in the Adult Education Program which includes Basic Skills, English as a Second Language, GED Preparation, and the Competency-Based High School Diploma Program.

Reports from Employee Associations

• Full-Time Faculty Senate - No report was presented.
• Adjunct Faculty Association - George Finan, President, spoke on behalf of the 25^th ACC Anniversary Committee and stated the 5K Run will be held at the Riverside Campus on October 25, 1997, at 9 a.m. He expressed appreciation for the cooperation and assistance extended to him during the past year and advised that Amalie Bartilino, new president of the Association will address the Board at future meetings.
• Professional/Technical Employees Association - Roslyn Wallace, President-Elect, said elections will be completed on August 14 for Association offices.
• Classified Employees Association - Randy Wedlund, President, acknowledged officers of the Association during the past year and indicated certificates will be presented to officers at the August 12 meeting of the association. He expressed appreciation to the supervisors of these officers; Dr. Richard Fonte, College President; and the Board of Trustees for support provided.

Dr. Nasworthy stated that the Agenda would be modified for an early Executive Session with College Legal Counsel to provide a briefing regarding Agenda Item 6850, Consideration of Golf Course Management Lease, pursuant to Texas Government Code 551.071 and 551.072.

The Board recessed into Executive Session at 6:25 p.m. and reconvened from Executive Session at 6:39 p.m.

Dr. Nasworthy stated Agenda Item 6850, Consideration of Golf Course Management Lease, was removed from the Agenda.

Presentations to the Board

An update on the planning and design of the East Austin Campus was presented by Cotera Kolar Negrete/PageSoutherlandPage Collaborative and Daniel Perez, Associate Vice President, Facilities and Operations. Board members discussed the campus design, services, and zoning. Dr. Fonte suggested that Dr. Tyra Duncan-Hall, Provost of Rio Grande, Riverside and East Austin Campuses, and Dr. Frank Friedman, Executive Vice President for Academic and Student Affairs, meet with the Cotera Kolar Negrete/PageSoutherlandPage Collaborative regarding building usage. He encouraged comments from Board members.

(Dr. Nasworthy left the meeting at 7:20 p.m. and Beverly Watts Davis, Vice Chair, presided.)

Ms. Davis expressed appreciation to members of Cotera Kolar Negrete/PageSoutherlandPage Collaborative and Mr. Perez.

Ms. Davis called on Joyce Guillory, Associate Vice President, Human Resources, who introduced new employees:

Dr. Martha Oburn, Associate Vice President for Institutional Effectiveness

Kevin Warren, Buyer, Purchasing Department

Gilbert Rodriguez, Buyer, Purchasing Department

Karen Cook, Internet Services Technician, ACCNet, Information Technology

Trustee Rafael Quintanilla requested Agenda Item 6860, Consideration of Selection Process for Construction Team - East Austin Campus, be considered next. There were no objections to movement of Agenda Item 6860.

6860 Consideration of Selection Process for Construction Team - East Austin Campus

Ms. Davis introduced the item and Daniel Perez presented information regarding responsibilities of the design and construction teams; the selection process for the construction team, including the advantages and disadvantages of selection based on qualifications, guaranteed maximum price, and low bid process; and the schedule for the East Austin Campus. Mr. Perez responded to questions from Board members.

Allen Kaplan moved, and Rafael Quintanilla seconded that:

MOTION: The Board of Trustees authorize Administration to solicit Request for Qualifications for the Construction Team - East Austin Campus. The selection process for awarding this contract is based on Qualifications and will utilize the evaluation criteria presented.

FRIENDLY AMENDMENT TO MOTION: Della May Moore requested that the motion be amended to request contractors who respond to the Request for Qualifications to provide information regarding HUB/small business participation and historic information.

Trustees Kaplan and Quintanilla accepted the Friendly Amendment.

VOTE: The motion passed by unanimous vote.

Dr. Nasworthy was absent for the vote.

Consent Items

Ms. Davis introduced the following Consent Agenda Items and stated that Agenda Item 6850, Consideration of Golf Course Management Lease, was withdrawn from the Agenda:

6847 Consideration of Approval of Minutes for July 7, 1997, and July 21, 1997, Meetings

Recommendation: That the Board of Trustees approve the minutes as presented.

6848 Consideration of Travel Agency Services

Recommendation: That the Board of Trustees authorize College Administration to execute a one-year contract, with two (2) one-year options to extend, for Travel Agency Services with Golden World Travel.

6849 Consideration of Approval of Proposal to Offer the Vocational Nursing Program in Fredericksburg

Recommendation: That the Board of Trustees approve the proposal to offer the Vocational Nursing Program in Fredericksburg.

6851 Consideration of Approval of GED Testing Fee Schedule

Recommendation: That the Board of Trustees approve the following fee increases effective 9/1/97:

FROM ITEM TO

$ 40 GED Testing $55

$ 8 Retest Fee for Writing $10

$ 6 Other Retest Fees $ 8

6852 Consideration of Approval of Course Schedule Bid

Recommendation: That the Board of Trustees approve the Course Schedule Bid by Todd-Webb Printing-Option 2 in the amount of $194,536.

6853 Consideration of Approval of the Salary and Classification Schedules for Faculty and Staff in the Adult Basic Education Programs

Recommendation: That the Board of Trustees adopt the proposed salary and classification schedules for Faculty and Staff in the Adult Education Program as follows, effective September 1, 1997:

1. ABE Faculty Level Criteria and Salary Schedule
2. ABE Adjunct Faculty Level Criteria and Salary Schedule
3. ABE Counselors and assessors to be placed on the same schedule as

ABE faculty

1. All ABE non-faculty positions to be placed on the College Staff

Salary and Classification Schedule

6854 Consideration of Adoption of Board Policy Numbering System

Recommendation: That the Board of Trustees adopt the numbering system and titles as proposed.

6855 Consideration of Consolidation of Board Policies I-6, Legal Counsel, and I-9, College Legal Manual

Recommendation: That the Board of Trustees approve the proposed consolidation of the two Board Policies as proposed.

6856 Consideration of Approval to Revise Board Policy VIII-46,Employee Leave, and Transfer Board Policy VIII-29, Sick Leave Pool, to Administrative Rule

Recommendation: That the Board of Trustees approve the revision of the Board Policy VIII-46, Employee Leave, and transfer of Board Policy VIII-29, Sick Leave Pool, to Administrative Rule.

6857 Consideration of Adoption, as Board Policy, the Statement of Instructional Philosophy as Stated in the College Catalog

Recommendation: That the Board of Trustees adopt as Board Policy the Statement of Instructional Philosophy as stated in the College Catalog in place of the current Board Policy V-1, Statement of Instructional Philosophy.

Mr. Ellinger requested that Agenda Item 6854, Consideration of Adoption of Board Policy Numbering System, be considered with the revised attachment as provided and as distributed at the July 21 Board meeting.

Mr. Kaplan requested that Agenda Item 6852, Consideration of Course Schedule Bid, be removed from the Consent Agenda to allow for discussion.

Mrs. Moore asked that Agenda Item 6851, Consideration of Approval of GED Testing Fees Increase, be pulled from the Consent Agenda to permit discussion.

Dr. Fonte suggested that Agenda Item 6853, Consideration of Approval of the Salary and Classification Schedules for Faculty and Staff in the Adult Basic Education Programs, be removed from the Consent Agenda to allow staff to present information.

Hunter Ellinger moved and Della May Moore seconded that:

MOTION: The Board of Trustees approve Consent Agenda Items 6847, 6848, 6849, 6854 with revised attachment (Attachment C), 6855, 6856, and 6857.

VOTE: The motion passed by unanimous vote.

Dr. Nasworthy was absent for the vote.

6851 GED Testing Fee Increase

Ms. Davis introduced the item and Dr. Fonte, Dr. Friedman, and Deborah Gaddy, Director of Adult Basic Education, responded to questions from Board members regarding the necessity for fee increases, budgetary impact if the fees are not increased, and possible assistance to students who cannot afford the fees.

Hunter Ellinger moved and Lillian Davis seconded that:

MOTION: The Board of Trustees approve the following fee increases effective 9/1/97:

FROM ITEM TO

$ 40 GED Testing $55

$ 8 Retest Fee for Writing $10

$ 6 Other Retest Fees $ 8

VOTE: The motion passed on a vote of 7-1.

For: Beverly Watts Davis, Lillian Davis, Hunter Ellinger,

Allen Kaplan, Della May Moore, Rafael Quintanilla, and

John Worley.

Against: Sharon Knotts Green

Dr. Nasworthy was absent for the vote.

6852 Consideration of Approval of Course Schedule Bid

Ms. Davis introduced the item and Dr. Fonte responded to questions regarding the proposed distribution and multiple copies of College Course Schedules.

Della May Moore moved and Allen Kaplan seconded that:

MOTION: The Board of Trustees approve the Course Schedule bid by Todd-Webb Printing - Option 2.

VOTE: The motion passed unanimously.

Dr. Nasworthy was absent for the vote.

6853 Consideration of Approval of Salary and Classification Schedules for Faculty and Staff in the Adult Education Program which includes Basic Skills, English as a Second Language, GED Preparation, and the Competency-Based High School Diploma Program

Ms. Davis introduced the item and Dr. Fonte, Deborah Gaddy, and Dr. Barbara Selke-Kern, Dean, Business Services and Continuing Education, provided information in response to comments addressed to the Board during Citizens' Communications regarding step increases for Adult Basic Education instructors and questions from Board members.

Hunter Ellinger moved and Della May Moore seconded that:

MOTION: The Board of Trustees adopt the proposed salary and classification schedules for Faculty and Staff in the Adult Education Program as follows, effective September 1, 1997:

1. ABE Faculty Level Criteria and Salary Schedule
2. ABE Adjunct Faculty Level Criteria and Salary Schedule
3. ABE Counselors and assessors to be placed on the same schedule as ABE faculty
4. All ABE non-faculty positions to be placed on the College Staff Salary and Classification Schedule
   

VOTE: The motion passed on a vote of 6-2.

For: Beverly Watts Davis, Lillian Davis, Hunter Ellinger,

Sharon Knotts Green, Della May Moore, and Rafael Quintinilla

Against: Allen Kaplan and John Worley

Dr. Nasworthy was absent for the vote.

6858 Consideration of Purchase of Educator's Legal Liability Insurance

Ms. Davis introduced the item and Dr. Fonte stated that this item was discussed at the July 21, 1997, meeting of the Committee of the Whole and issues were identified. He stated that the issues were discussed with the individuals involved and Administration recommends United Educators Insurance Risk Retention Group, Inc. Dr. Fonte and Bob Perry, Manager, Risk and Insurance, responded to questions from Board members regarding coverage of ACC and ACC Foundation Board members.

Hunter Ellinger moved and Lillian Davis seconded that:

MOTION: The Board of Trustees approve the purchase of subject insurance coverage from United Educators Insurance Risk Retention Group, Inc.

VOTE: The motion passed by unanimous vote.

Dr. Nasworthy was absent for the vote.

6859 Consideration of a Late Payment Fee and Installment Administration Fee

Ms. Davis introduced the item and Dr. Fonte provided information regarding the proposed fees.

Della May Moore moved and Allen Kaplan seconded that:

MOTION: The Board of Trustees approve the assessment of a Late Payment Fee and Installment Administrative Fee.

VOTE: The motion passed by unanimous vote.

Dr. Nasworthy was absent for the vote.

President's Report

Dr. Fonte provided information to Board members regarding the President's Effectiveness Council (PEC) and a comparison of ACC transfer data of students by type, major, gender, ethnicity, and age group to statewide averages. Future items to be reviewed by the PEC include job placement and vocational-technical issues. He indicated that reports will be provided to the Board regularly on important issues.

Reports to the Board

• Quarterly Financial Statement - Jerry Miller, Associate Vice President for Business Services, responded to questions from Board members regarding projections/dollars, legal fees, and use of the new data system.
• Third Quarter Investment Report FY 97 - Jerry Miller advised that this report is provided quarterly in compliance with the Public Funds Investment Act.

• Personnel Actions for July 1997 are included on pages 104-107 of the agenda.

Announcements

• Board members commended Dr. Fonte on the advertisements airing for Austin Community College.
• Ms. Davis expressed appreciation to those ACC staff who remain during Board meetings to provide assistance to Board members.
• Ms. Davis expressed appreciation to Tom Pollan, attorney, Bickerstaff, Heath, Smiley, Kever and McDaniel, LLP, for his assistance in the absence of Myra McDaniel, College Legal Counsel.
• Ms. Davis expressed appreciation to Trustees Sharon Knotts Green, Allen Kaplan, Rafael Quintanilla and John Worley for attendance at the July 27 Reception for Dr. Fonte with African American Community Leaders.
  

Adjournment

The Regular Meeting of the Board of Trustees was adjourned at 8:55 p.m. on August 4, 1997.

Approved By

_______________________________

Dr. Carol Nasworthy, Board Chair

Dr. Lillian J. Davis, Secretary