In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees Committee of the Whole of the Austin Community College District convened in public session on Monday, February 16, 1998, at 6:05 p.m. in the Lecture Hall (Room 8100) of the Riverside Campus located at 1020 Grove Boulevard, Austin, Texas, with the following members present: Carol Nasworthy, Chair/Presiding Officer; Beverly Watts Davis, Vice Chair; Lillian J. Davis, Secretary; Hunter Ellinger; Allen Kaplan; Della May Moore; Rafael Quintanilla; and John Worley. Absent: Sharon Knotts Green.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Citizen's Communication

Dr. Nasworthy advised that one person registered to address the Board; however, he was not in attendance at the meeting.

Recognitions

There were no recognitions.

Reports from Employee Associations

• Full-Time Faculty Senate - Mike Midgley, President, stated: comments from the Senate regarding College Policy C-4, Internal Employee Associations were attached to Agenda Item 6925; the Senate will begin discussions regarding compensation; and discussed formation of a new subcommittee on reorganization to make positive improvements in some areas.
• Adjunct Faculty Association - Lee Bartolino, President, agreed with statements of Mike Midgley regarding College Policy C-4. She advised Board members that a general assembly will be held in early April, and invited Board members to attend, although attendance will not be solicited.
• Professional/Technical Employees Association - Roslyn Wallace, President, expressed appreciation for the proposed changes to College Policy C-4, Internal Employee Associations.
• Classifed Employees Association - No report.
• Student Leadership Association - No report.

Dr. Nasworthy stated February 16 was the first day to file for places on the ACC Board of Trustees. The following persons having filed:

Place 4 - Beverly Watts Davis

Place 5 - Rafael Quintanilla (currently held by Hunter Ellinger)

Place 6 - Beverly Silas (currently held by Sharon Knotts Green)

Place 7 - Hunter Ellinger (currently held by Rafael Quintanilla-2 years remaining)

Information and Reports to the Board

• May 1998 Board of Trustees Election Update - Ana M. "Cha" Guzman, Vice President, Administration and Institutional Advancement, and David Mendez, Legal Counsel, provided information and responded to questions from Board members concerning the May 2 Trustee Election and possible run-off election. Board members discussed the possibility of the run-off election occurring on May 30 instead of the proposed June 6 date. Mr. Mendez will attempt to achieve consensus between the election partners-Austin Independent School District, Leander Independent School District, Barton Springs Edwards Aquifer, and City of Austin-and the contractor. He will submit the actual election orders to the Board.
• President's Report on Instruction - Dr. Richard Fonte, College President, distributed information to Board members concerning Group D Board Policies (Report on Instruction) and discussed the report, including College Policy D-1, Statement of Instructional Philosophy; D-2, Academic Freedom and Responsibility; D-3, Faculty Workloads (with Overload, Released Time, and Adjunct Faculty Reports); D-4, Principles of Assessment, Placement, and Developmental Courses (including Non-Course Based Remediation and Development Studies); and D-5, Sabbatical Leave.
• Quarterly FY1998 Revenue Report - Jerry Miller, Associate Vice President for Business Services, provided information regarding budgeted revenues and projected revenues as of January 31, 1998, for Fiscal Year 1998, including an increased State allocation for developmental education.
• Follow-Up Report on Adjunct Faculty Hiring Fair - Dr. Ana M. "Cha" Guzman distributed draft information and discussed a process to bring in new faculty which was developed cooperatively by the Human Resources Department and the instructional area. She also provided information concerning the number of individuals who participated in the Adjunct Faculty Hiring Fair.
• Internal Audit Follow-Up Report for the Period of July 1 - September 30, 1997, and
• Internal Audit Follow-Up Report for the Period of October 1 - December 31, 1997 - Jerry Miller provided information concerning the reports and responded to questions from Board members. Mr. Miller advised that this information is updated every three months and if there is no follow-up needed on an audit, it is removed from the list. Dr. Fonte advised that the Internal Audit Department now has the major function of updating College Administrative Rules. The rules will be on the Web by June 1, 1998.

ITEMS FOR CONSENT

Agenda Item 6920

College Policy E3, College Budget, Revisions

Dr. Nasworthy introduced the item. She indicated discussion occurred at the last Board meeting and solicited additional comments. Board members discussed terminology, possible designation of surplus funds, and the proposed ceiling ($500,000) which would necessitate corrective budget amendments if the projected performance falls short of the budget target for current-funds surplus.

This item will be included on the March 2 agenda.

Agenda Item 6921

Housekeeping Policy Revisions to Policies B-4, Section 3.2, Board of Trustees Bylaws; C-3, Duties and Responsibilities, College President; and C-11, Routine Real-Estate Items

Dr. Nasworthy introduced the item and Dr. Fonte indicated that Myra McDaniel, College Legal Counsel, will provide information at the March 2 Board meeting concerning duties of the Board officers.

Allen Kaplan moved and Della May Moore seconded that:

MOTION: the Board of Trustees adopt the proposed revisions to Policies B-4, Board of Trustees Bylaws; C-3, Duties and Responsibilities, College President; and C-11, Routine Real-Estate Items.

VOTE: The motion passed on a unanimous vote of 6-0.

Beverly Watts Davis was not present for the vote.

Absent: Sharon Knotts Green

Not Voting: Carol Nasworthy, Chair

Agenda Item 6922

Order Calling the Election for 1998 ACC Board of Trustees

Dr. Nasworthy introduced the item and David Mendez provided information and responded to questions and suggestions from Board members concerning voting locations and transportation/accessibility, for ACC students.

Della May Moore moved and Hunter Ellinger seconded that:

MOTION: The Board of Trustees approve the Order Calling the Election, including suggestions discussed.

VOTE: The motion passed on a unanimous vote of 7-0.

Absent: Sharon Knotts Green

Not Voting: Carol Nasworthy, Chair

Mr. Mendez will prepare the amended Order for signature and Trustees will be provided with a copy.

ITEMS FOR DISCUSSION/POSSIBLE ACTION

Agenda Item 6923

Software Lease/Maintenance Agreement with the IBM Corporation

Dr. Nasworthy introduced the item and Jerry Miller responded to questions from Board members.

Allen Kaplan moved and Beverly Watts Davis seconded that:

MOTION: The Board of Trustees authorize Administration to enter into a software lease/maintenance agreement with the IBM Corporation for FY98.

VOTE: The motion passed by unanimous vote of 6-0-1.

Abstaining: Lillian Davis

Absent: Sharon Knotts Green

Not Voting: Carol Nasworthy, Chair

Agenda Item 6924

Inter-Local Agreement: City of Austin/Austin Community College District Land Development

Dr. Nasworthy introduced the item and Daniel Perez, Administrative Vice President for Facilities and Operations, distributed information and stated the primary purpose of the proposed agreement will be to establish land development standards that Austin Community College and the City of Austin will adhere to in future development of new or existing campuses. Minor revisions will be made to the proposed agreement, including inclusion and attachment of campus master plans for Riverside, Northridge, and the East Campus. Mr. Perez responded to questions from Trustees.

This item will be on the March 2 agenda. Comments and/or questions regarding this item should be directed to Dr. Nasworthy and Daniel Perez.

Agenda Item 6925

Proposed Replacement of College Policy C-4, Internal Employee Associations

Dr. Nasworthy introduced the item and advised that comments from the Full-Time Faculty Senate were included.

This item will be included on the March 2 agenda.

Agenda Item 6926

Proposed New Board Policy A-4, College Ends

Dr. Nasworthy introduced the item and stated this was drafted as a result of the information discussed at the January 16-17 Board Retreat. Board members discussed the proposed new policy and suggested comments be solicited from Retreat participants.

It was suggested that this item be included on the March 2 agenda for discussion, with possible action in April.

President's Report

Dr. Fonte indicated he had no additional information to report.

Announcements

• Beverly Watts Davis advised that City Councilman Willie Lewis was holding his first Town Hall Meeting on this date and extended an invitation for the ACC community to attend.
• Della May Moore stated a Texas Breakfast will be held at 7:30 a.m on Monday, February 23, during the National Legislative Seminar in Washington, D.C. Rey Garcia, Executive Director of the Texas Association of Community Colleges will discuss the preliminary legislative agenda.
• Lillian Davis said she was invited to speak to a group of approximately 100 citizens in Wimberley on February 13. She indicated they were extremely interested in Austin Community College and how ACC can assist their community with continuing education programs.
• Carol Nasworthy advised that a breakfast meeting with Congressman Lloyd Doggett will occur on Tuesday, February 24, in Washington during the National Legislative Seminar.
• Della May Moore said a meeting will be held with Congressman Phil Gramm at 2:30 p.m. on Monday, February 23.

Adjournment

Having no motion before the Board, the February 16, 1998, meeting of the Committee of the Whole of the Austin Community College Board of Trustees was adjourned at 8:30 p.m.

Approved By

Dr. Carol Nasworthy, Board Chair

Dr. Lillian J. Davis, Secretary