MINUTES

Committee of the Whole Meeting - Board of Trustees

March 23, 1998

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees Committee of the Whole of the Austin Community College District convened in public session on Monday, March 23, 1998, at 6:07 p.m. in the Board Room (201) of the District Administrative Offices located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Carol Nasworthy, Chair/Presiding Officer; Beverly Watts Davis, Vice Chair; Lillian J. Davis, Secretary; Hunter Ellinger; Sharon Knotts Green; Allen Kaplan; Della May Moore; Rafael Quintanilla; and John Worley.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Recess

The meeting was recessed at 6:07 p.m. for dialogue with the Austin Community College Student Leadership Association.

Dialogue

The Board of Trustees and Dr. Fonte, College President, met with the following officers and members of the Austin Community College Student Leadership Association to identify and discuss student/college issues: Karen Hamlett, President; Jason Tarr, Treasurer; Sandra Miller; Unyme Umana; Ron Beaman; Bab Loren, Lisa Bullard, Soorel Puga, and Steve Adams.

Ms. Hamlett distributed information concerning the Student Leadership Association and stated that there are currently 48 members with representatives and alternates assigned by each student organization, a representative from each campus appointed by the provost, and at-large positions.

Needs identified by the students included:

Clarification and availability of meeting rooms at each campus for student organization meetings;
Establishment of designated student activity time, possibly twice per week—from 11 a.m.-12 noon with no classes at that time;
More night classes for programs such as Engineer Design Graphics;
Better access to degree programs at night;
Improved outreach and program transfer information;
More informed counselors, especially during enrollment;
Available information during enrollment regarding who is teaching classes;
Leadership training; and
Improvement of payment methods.

Reconvene

Dr. Nasworthy reconvened the March 23, 1998, meeting of the Committee of the Whole at 7:20 p.m.

Citizen’s Communication

Dr. Nasworthy stated no one had registered to address the Board.

Recognitions

Beverly Watts Davis recognized Linda Young, Director of Grant Development at ACC, for coordination and submission of a welfare-to-work grant to the U.S. Department of Labor.

Reports from Employee Associations

Full-Time Faculty Senate - Mike Midgley, President, spoke regarding the Senate’s salary request for FY99 and stated recommendations regarding faculty assignment will be made at the April Board meeting.

Adjunct Faculty Association - Lee Bartolino, President, spoke regarding scheduling; distributed information concerning the adjunct faculty budget request for FY98-99; and invited attendance at the general assembly meeting hosted by the Adjunct Faculty Association to be held on April 3, 1998, 2-5 p.m., in the Board Room (201) of the District Administrative Offices.

Professional/Technical Employees Association - Roslyn Wallace, President, invited attendance at a candidates forum hosted by the Professional/Technical Employees Association on April 8, 5:30 p.m., in the Oak Springs Library (near new East Campus) and distributed and discussed the Association’s budget request for 1998-99.

Classifed Employees Association - Margie Shelnutt, President, stated the Human Resources Department is currently working on information needed for the Association’s FY99 budget request and indicated the formal proposal will be presented at the April Board meeting.

Student Leadership Association - Karen Hamlett, President, expressed appreciation to the Board for the opportunity to dialogue, to Drs. Friedman and Culp for providing committee assistance, and to the Student Activities Office for continuing assistance; distributed results of an informal survey taken at a recent statewide students conference; and advised that the following candidate forums have been scheduled from 12 noon-2 p.m.: April 14, Riverside Campus (Lecture Hall), April 15, Rio Grande Campus (Performance Hall), and April 17, Northridge Campus (Lecture Hall). She indicated that town meetings will be held during the third or fourth week of April for student input. She also advised that the Association is selling tee-shirts ($23) and caps ($10), or both for $30.

Information and Reports to the Board

Transfer Effectiveness Measures - Donetta Goodall, Associate Vice President for Academic Programs, distributed information and discussed the following four major areas: transfer rate, transfer intent fulfillment (declared upon entry), transfer outcome (leaver rate), and success at transfer institution. She stated that ACC students who have transferred (Fall 1994 through Spring 1996) are in the top four of all four-year colleges and universities in Texas (following Dallas, Houston, and Tarrant County). Ms. Goodall advised that ACC students transfer to 35 colleges and universities in Texas and the largest number transfer to The University of Texas, Southwest Texas State University, and Texas A&M University. Approximately 50 percent of the students who graduate from Southwest Texas State University are transfer students.

10-Year Enrollment Trend - Dr. Martha Oburn, Associate Vice President for Institutional Effectiveness, distributed information on the total annual contact hours 1987-1997, contact hours by semester 1987-1997, unduplicated headcount by semester 1987-1998, unduplicated annual headcount 1992-1995.

Agenda Item 6935

Matters Relating to the Conduct of the 1998 Board of Trustees Election

Myra McDaniel, College Legal Counsel, stated that five persons filed for the four places on the Board of Trustees. One of the Place 5 candidates filed a Certificate for Withdrawal; therefore, there are no contested places on the Board of Trustees. The deadline was 5 p.m. on this date and Ms. Suz Beth Miller, ACC Election Administrator, has certified to Dr. Nasworthy that no one filed to be a write-in candidate.

Allen Kaplan moved and John Worley seconded that:

MOTION: The Board of Trustees approve the Order Declaring Unopposed Candidates to be Elected and Cancelling the May 2, 1998, General Election.

VOTE: The motion was passed by a unanimous vote.

Beverly Watts Davis moved and Allen Kaplan seconded that:

MOTION: The Board of Trustees keep the voting places are originally agreed to allow the sites designated to be used as voting places.

VOTE: The motion was passed by a unanimous vote.

Agenda Item 6939, Manor Independent School District, was moved forward on the Agenda.
Agenda Item 6939

Manor Independent School District

Dr. Nasworthy introduced the item and Dr. Stephen B. Kinslow, Vice President for School Relations and Provost of Northridge and Open Campus, distributed information concerning annexation options (summary of Texas Education Code).

Beverly Watts Davis moved and Della May Moore seconded that:

MOTION: The Board of Trustees indicate approval of the Manor Independent School District’s intention to join Austin Community College’s in-district taxing authority.

VOTE: The motion was passed by a unanimous vote. Rafael Quintanilla was not present for the vote.
Agenda Item 6936

College Policy E3, College Budget, Revisions

Dr. Nasworthy introduced the item and stated it was presented for additional discussion. Board members and Dr. Fonte continued discussion of the policy and suggested changes.

Agenda Item 6937

International Student Fee

Dr. Nasworthy introduced the item and stated it was presented for discussion. Jerry Miller, Associate Vice President for Business Services, provided information concerning the item and responded to questions from Board members.

Agenda Item 6938

Extension of Financial Advisory Contract

Dr. Nasworthy introduced the item and stated it was presented for discussion. Dr. Fonte indicated this item will be placed on the Consent Agenda for the April 6 Board meeting.

[Della May Moore left the meeting at 8:50 p.m.]

Agenda Item 6940

Proposed Revision to Board Policy B-4, Section 3.2, Board of Trustees Bylaws

Dr. Nasworthy introduced the item and stated the item was on the agenda for discussion. Board members discussed duties of the Board officers. Dr. Nasworthy asked for additional comments concerning the draft policy.

President’s Report

Dr. Fonte distributed information to Board members regarding the revenue and expenditure projects and a summary of the presentations presented tonight by the employee associations.

Adjunct Faculty Survey—Profile of Adjunct Faculty - Dr. Martha Oburn distributed information resulting from the recent Adjunct Faculty Survey. She responded to questions from Board members

Announcements

Lillian Davis stated IBM would like to be among the first to make a donation to the East Campus and presented to Tyra Duncan-Hall, Provost of Riverside, Rio Grande, Eastridge Campuses, two copies of The 10 Best Business Opportunities for Blacks in America.

Allen Kaplan requested changes to the Calendar of Meetings of the Board of Trustees to move the May 5 and June 2 Board meetings back to Monday nights (May 4 and June 1) since ACC elections will not occur. Board members agreed.

Adjournment

Having no motion before the Board, the March 23, 1998, meeting of the Committee of the Whole of the Austin Community College Board of Trustees was adjourned at 9:50 p.m.

Approved By

Dr. Carol Nasworthy, Board Chair

Dr. Lillian J. Davis, Secretary