In accordance with the terms and provisions of the Texas Open Meetings Act Chapter 551 of the Government Code, the Board of Trustees of the Austin Community College District convened in public session at 4:20 p.m. in Room 238 of the University of Texas College of Education, 1912 Speedway, Austin, Texas. The following members were present: Carol Nasworthy, Chair/Presiding Officer; Beverly Watts Davis, Vice Chair; Lillian J. Davis, Secretary; Hunter Ellinger; Sharon Knotts Green [arrived at 5:15 p.m.]; Allen Kaplan; Della May Moore; Rafael Quintanilla; and John Worley.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Other participants included: Beverly Silas, Richard Fonte, Frank Friedman, Cha Guzman, Donetta Goodall, Martha Oburn, Steve Rodi, Rex Peeples, Margie Huerta, Gary Hampton, Reed Peoples, Mike Midgley, Cecile Sanders, Dolores Segura, Lee Bartolino, and Corky Hilliard. Absent were Barbara Bolin, Reed Peoples, and Beverly Kimbrough.

Dr. Nasworthy called the meeting to order and introduced Dr. John Roueche, UT Professor and Director of the UT Community College Leadership Program, and Dr. Suanne Roueche, Director of the National Institute for Staff and Organizational Development. Dr. John Roueche presented Dr. Fonte with a copy of their new book, "Embracing the Tiger: The Effectiveness Debate & Community College" and a videotape of "Author, Author!" to be televised nationally by PBS in May. The taping occurred at the ACC Pinnacle Campus. They presented information to retreat participants and responded to questions regarding best practices/use of adjunct faculty in community and four-year colleges, nationally and statewide.

[Beverly Davis left the meeting at 6:30 p.m.]

Corky Hilliard, retreat facilitator, divided participants into four groups to identify values related to the use of adjunct faculty and issues related to the use of adjunct faculty in the areas of (1) Recruitment, Selection, and Training; (2) Orientation; (3) Faculty Development; and (4) Faculty Evaluations. They were:

Key Principles--

• Candor and honesty about employment situation (knowledge of what is outside scope, e.g. committee work);
• Respect for them as candidates and their expertise;
• Feedback about hiring process and assignment once selected;
• Consistent process for recruitment, selection, and hiring;
• Centralized support for recruitment, selection, and hiring;
• Rich and diverse pool of applicants available; and
• New hires do "modified" teaching demonstration.

Issue—Time limited - may need to hire on short notice.

• Focus on instructional skill—motivate, excite, communicate;
• Focus on student;
• Systematic;
• Diversity;
• Depth of Pool;
• Early identification/assignment;
• Flexibility;
• Truth in hiring;
• Continuity; and
• Turnover (controlled).

• Quality adjunct faculty;
• Diverse adjunct faculty;
• Fairness to applicants;
• Due consideration of applicants; and
• Honesty in hiring practices.

Underlying Principles—

• Equity;
• Diversity;
• Collaboration with business and industry;
• Quality;
• Systematic (timing); and
• Seniority.
• Driving Issues—
• Diversity versus seniority;
• Hiring Process; and
• "Slim pickings" in certain areas.

• Mandatory orientation;
• Linkage of orientation of adjunct faculty with that of full-time faculty;
• Orientation to mission of ACC, who our students are, funds;
• Update orientation on periodic/regular basis for returning adjunct faculty;
• Orientation to the "ACC way"; and
• Campus Orientation (uniqueness).

Issue--How do adjunct faculty relate to bureaucracy of ACC?

• All new hires;
• Mission demographics;
• Discipline/campus;
• Exit interviews; and
• Mentor.

Incorporation;

• On-going and structural;
• Personal and professional;
• Comprehensive; and
• Positive atmosphere.

Underlying Principles—

• Mandatory;
• Content;
• Mentoring Starts Here; and
• Discipline-specific.

Driving Issues:

• Convenience of orientation;
• Resources (time, people);
• Should it be mandatory? and
• Compensation or other incentive?

• Have a faculty development plan for adjunct faculty that is discipline limited;
• Continued employment contingent on on-going professional development;
• Established criteria for faculty development which qualifies for . . . ;
• Assigned mentor with scheduled, regular contact (classroom visits, etc.);
• Cross-College teaching competencies/standards for every faculty member; and
• Based in part on needs identified through faculty evaluation process.

• Mentor;
• Support needed for quality job;
• Justify different treatment;
• Scheduled space (formulate);
• Encouraged of adjuncts; rewarded? and
• Better teaching, not better Physics, English, etc.

• Convenient;
• Relevant to instruction and subject matter;
• Technical, professional, pedagogy;
• Adequate space and support;
• Required;
• High quality instruction;
• Input from employee; and
• Menu-value--added

Underlying Principles—

• Adjunct Center;
• Contact person/mentor;
• On-going;
• Instructional development; and
• Socialization--one faculty--sense of community.

Driving Issues—

• Should it be required?
• Compensation?
• Resistance to Change
• Same Pay Scale? and
• Pro-rata?

• Systematic faculty evaluation that is not exclusively student-based (student, supervisor, task force);
• Classroom visitations on new hires (systematized and established criteria; and
• Results of faculty evaluation tied to continued employment.

Issue--Pay appropriately for work outside of teaching load.

• Multiple inputs;
• Annually;
• Effectiveness;
• Uniformity;
• Objective?
• Long-term student outcomes; and
• Feedback for improvement.
• Are we measuring the right thing?

• Simple;
• Periodic;
• Relevant, useful;
• Feedback (constructive);
• Improvement;
• Not perfunctory;
• Authentic; and
• Informal as well as formal.

Underlying Principles—

• Standardized and uniform;
• Systematic;
• Result in meaningful information;
• Result from a college-wide dialogue; and
• Integration with faculty development.

Driving Issues:

• Input?
• Quantitative versus qualitative;
• Clarification of process; and
• Underlying fear of use/misuse of results.

Retreat participants participated in full group discussion of the above-listed information and identified redundancies; acknowledged contradictions, and separated policy issues from implementation issues. The need for a compensation policy was discussed.

The Special Meeting/Retreat of the Austin Community College Board of Trustees recessed at 8:35 p.m. until 8 a.m. on Saturday, April 18, 1998, at the District Administrative Offices Board Room (Room 201) located at 5930 Middle Fiskville Road, Austin, Texas.

The ACC Board of Trustees Special Meeting/Retreat reconvened at 8:20 a.m. on Saturday, April 18, 1998, in the Board Room (Room 201) of the District Administrative Offices located at 5930 Middle Fiskville Road, Austin, Texas, with the following Board members present: Carol Nasworthy, Chair and Presiding Officer; Beverly Watts Davis, Vice President [arrived at 11:25 a.m.]; Lillian Davis; Hunter Ellinger; Allen Kaplan; Della May Moore; Rafael Quintanilla; and John Worley. Sharon Knotts Green was absent.

Other participants included: Beverly Silas, Richard Fonte, Frank Friedman, Cha Guzman, Barbara Bolin, Lou Herman, Jerry Miller, Gerry Tucker Mike Midgley, Dolores Segura, Lee Bartolino, Roslyn Wallace, Kevin Russell, Margie Shelnutt, and Gloria Walker. Absent were: Donetta Goodall, Maggie Culp, Tyra Duncan-Hall, Steve Kinslow, Janis Koenig, Martha Oburn, Ed Osborn, Daniel Perez, and Beverly Kimbrough.

Mike Midgley, President, Full-Time Faculty Senate, John Cise, and Carol Hitzfelder distributed and presented information regarding the Full-Time Faculty Association’s FY 1999 Budget Request. They responded to questions from Board members concerning their presentation and request in the amount of an 11.3% increase.

Lee Bartolino, President, Adjunct Faculty Association, discussed the Association’s request for a 10% increase for the FY 1999 Budget.

Roslyn Wallace, President, and Kevin Russell, President-Elect, Professional-Technical Employees Association, distributed information and discussed the Association's request for a 5.5% increase for the FY 1999 Budget.

Margie Shelnutt, President, and Gloria Williams, Secretary, Classified Employees Association, distributed and discussed their request for a 7.50% increase for the FY 1999 Budget.

Dr. Ana M. "Cha" Guzman, Vice President, Administration and Institutional Advancement, and Jerry Miller, Associate Vice President, Business Services, distributed information and responded to questions from Board members regarding the Austin Community College FY 1999 Budget Process, Projected Expenditures, New Requests Against FY99 Budget, Cost of Salary Increases - FY’99 Budget, and Employee Association Requests FY 99.

Dr. Richard Fonte, College President, asked for input on raises equal to or higher than last year.

Dr. Nasworthy distributed the Policy Review/Development Agenda for 1998 with an estimated schedule for committee consideration and final action noted. Board members discussed future agendas including: a planning directive on tax rate; policy on partnership/collaborative; changing the time frame for discussion/action of "Principles for Use of Adjunct Faculty" from April-June and July until the beginning of the Fall semester.

There being no motion before the Board, the April 17-18, 1998, Special Meeting/Retreat of the Austin Community College Board of Trustees was adjourned at 12:20 p.m. on Saturday, April 18, 1998.

Dr. Carol Nasworthy, Board Chair

Dr. Lillian J. Davis, Secretary