MINUTES

MINUTES
Committee of the Whole Meeting - Board of Trustees
October 19, 1998

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees Committee of the Whole of the Austin Community College District convened in public session on Monday, October 19, 1998, at 6:02 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Beverly Watts Davis, Chair/Presiding Officer; Allen Kaplan, Vice Chair; Hunter Ellinger, Secretary; Lillian Davis; Della May Moore; Rafael Quintanilla; Beverly Silas; and John Worley. Trustee Carol Nasworthy was absent.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Citizen's Communication
No one registered to address the Board.

[Vice Chair Allen Kaplan left the meeting at 6:40 p.m.]

Agenda Item 7010
Work Session - 1999 Board Policy-Development Priorities
(6:15-6:45 p.m.)

Chair Beverly Watts Davis welcomed the following participants to the Work Session with the Board of Trustees: Richard Fonte, Frank Friedman, David Fonken, Cha Guzman, Gary Hampton, Margie Huerta, Deanna Edmiston and Sandra Miller (for Crystal Ouzillou), Rex Peebles, Cecile Sanders, Dolores Segura, and Tomi Welch. Trustee Hunter Ellinger discussed the action taken by the Board on 1998 planning directives and the status of items remaining on the policy development priority list adopted last year. Board members and participants discussed policy-development topics and identified the following priority topics for 1999:

Harassment notification policy for students and College employees;
Employee recruitment;
Open Communications, including televising Board meetings;
Decision regarding Legal Counsel policy;
Employee compensation;
Employee workloads;
Graduate placement assistance;
Student feedback;
Ensuring instructional quality;
Review of instructional programs;
Staff and faculty development;
Distance learning, including College's role at the international level;
Regular operational reports;
Administrative rule/faculty workloads;
Program review;

Trustee Lillian Davis distributed a Board Policy Index from a technical college and board members discussed the listing of policies.

Ms. Davis expressed appreciation to faculty and staff participants and Board members for the informative discussion. This item will be placed on the agenda for possible action at the November 2 Regular Board meeting.

Reports from Employee Associations

Full-Time Faculty Senate - Dolores Segura, President, provided information concerning items discussed with President Fonte.

Adjunct Faculty Association - No report was presented.

Professional/Technical Employees Association - No report was presented.

Classified Employees Association - Tomi Welch, President-Elect, read a communication from Celeste May advising of her resignation as President of the association.

Student Leadership Association - Deanna Edmiston advised that the association's slate of officers was selected.

Reports to the Board

Eastview Campus Update - Dilip Anketell, Associate Vice President for Facilities and Operations, stated that he has met with the contractor of the Eastview Campus and the construction finish date is December 11, 1998. The community leader walkthrough remains scheduled for November 1. Dr. Fonte stated that College Administration will communicate with faculty and staff regarding the move to Eastview Campus.

ITEMS FOR DISCUSSION/POSSIBLE ACTION

Agenda Item 7011
Revisions to Board Policy D-5, Sabbatical Leave
Ms. Davis introduced the item. Dr. Fonte advised that the proposed revisions to the policy remove some of the restrictions and allow more flexibility in terms of administration. Dr. Fonte and Frank Friedman responded to questions from Board members.

Agenda Item 7012
Proposed Board Policy D-6, Review of Instructional Programs
Ms. Davis introduced the item and Hunter Ellinger called attention to the proposed policy. Dr. Fonte stated he would like to review the information in detail and receive comments from the academic community. It was suggested that input be requested and the proposed policy be brought back to the Board for consideration at an early date.

Agenda Item 7013
Revisions to Board Policy E-2, Facilities Planning
Ms. Davis introduced the item and Hunter Ellinger provided information concerning the proposed revisions and asked that comments and suggestions be provided regarding any additions or deletions to the policy.

Agenda Item 7014
Revision to Board Policy E-9, Investment
Ms. Davis introduced the item and Jerry Miller, Vice President for Business Services, distributed and discussed Investment Summary Reports for the Quarters Ending February 28, 1998, May 31, 1998, and August 31, 1998. He stated the proposed modifications in this policy would change the primary investment officer's former titles to their current titles and add a sentence addressing a requirement of Section 2256.005(m) of the Public Funds Investment Act.

Agenda Item 7015
Software Lease/Maintenance Agreement with IBM Corporation
Ms. Davis introduced the item and Dr. Ana M. "Cha" Guzman, Executive Vice President, provided information and responded to questions from Board members.

Agenda Item 7016
Ratification of Advertising Expenditures to MQ&C Advertising and Marketing, Inc., for FY98; and Consideration of a One-Year Extension of the Current Contract for FY99
Ms. Davis introduced the item and Dr. Fonte provided information concerning the proposed ratification and responded to questions from Board members regarding the advertising expenditures and renewal of the contract.

[Vice Chair Allen Kaplan returned to the meeting at 8:10 p.m.]

Information Items

Jerry Miller discussed Board compliance with the Public Funds Investment Act and stated that Quarterly Investment Reports will be provided to the Board following each quarter.

Beverly Watts Davis distributed a listing from the Austin Community College Grants Development Office of grants funded during August 1998-October 15, 1998.

President’s Report
No report was presented.

Announcements

Della May Moore stated the Texas Association of Community College Trustees and Administrators will be held October 25-27 at the Hyatt Regency Hotel in Austin.

Dr. Fonte stated that three presidents from technical universities in Mexico will be visiting Austin Community College on November 2-3. He suggested that the Board may want to dialogue with Hispanic community leaders and the visitors from Mexico at the November 2 Regular Board meeting.

Executive Session
There was no Executive Session.

Adjournment
Having no motion before the Board, the October 19, 1998, meeting of the Committee of the Whole of the Austin Community College Board of Trustees was adjourned at 8:20 p.m.

Approved By

Hunter Ellinger, Secretary