MINUTES
Regular Meeting - Board of Trustees
February 1, 1999

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, February 1, 1999, at 6:00 p.m. in the Board Room (201) of the Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Beverly Watts Davis, Chair/Presiding Officer; Allen Kaplan, Vice Chair; Hunter Ellinger, Secretary; Lillian Davis; Della May Moore; Carol Nasworthy; Rafael Quintanilla; Beverly Silas; and John Worley.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Joint Meeting with Citizens Advisory Committee
Chair Davis called the meeting to order in the Board Room (Room 201) and asked Board members and meeting attendees to join them in meeting with members of the Citizens Advisory Committee in Room 107.

Chair Davis welcomed everyone. Members of the Board of Trustees and the Citizens Advisory Committee introduced themselves. Members of the Committee are: Mr. Herman Lessard, Chair; Ms. Belinda Aleman; Ms. Thais Austin; Mr. Eloy Barrera; Mr. Daron Butler; Mr. Fred Butler; Mr. Verlin Callahan; Mr. Jerry Carlson; Ms. Douglas Mae Clack; Dr. Jim Daniel; Mr. Steven Dietz; Miss Betty Edgemond; Ms. Bobbie Enriquez; Mr. Jimmy Ferguson; Mr. Gus Garcia; Dr. Robert Gratz; Mr. Jerry Hammerlun; Ms. Joanne Hurley; Ms. Robena Jackson; Mr. Neil Kocurek; Ms. Libby Malone; Mr. Roberto Martinez; Mr. Brig Mireles; Ms. Eva Munoz; Ms. Crystal Ouzillou; Ms. Jewell Parker; Ms. Allyson Peerman; Mr. Neil Riemer; Mr. Bob Rutishauser; Mr. Barry Silverberg; Mr. Roger Taylor; Mr. Larry Warshaw.

Chair Davis delivered the following Charge to the Citizen's Advisory Committee:

"To review the capacity of Austin Community College in meeting the education and workforce needs of the central Texas region for the 21st Century, and to recommend to the Austin Community College Board of Trustees strategies for meeting those needs, and that there be a process to include, among others, the review of the draft ACC Strategic Plan, the assessment of whether ACC will require additional funding, and, if ACC will require additional funding, to recommend the amount of additional funds required to meet the community needs."

President Fonte welcomed members of the Citizen's Advisory Committee and stated that the "charge" that they are about to undertake will help set the vision for Austin Community College for the 21^st century.

The Board of Trustees reconvened in the Board Room (201) at 6:26 p.m.

Recognitions
There were no recognitions.

Citizen’s Communication

Allison Mosshart, ACC Adjunct Faculty, distributed information and addressed the Board regarding the results of the American Federation of Teachers survey of Austin Community College employees.
Maxine Montgomery, ACC Full-Time Faculty, addressed the Board regarding the results of the American Federation of Teachers survey of Austin Community College employees.
Catherine Watson, ACC Adjunct Faculty, addressed the Board regarding the results of the American Federation of Teachers survey of Austin Community College employees.
Arnold Lopez-Cepero, Citizen and Adjunct Faculty, addressed the Board regarding the registration process and web site organization and information accessibility.

Reports from Employee Associations

Full-Time Faculty Senate - Dolores Segura, President, expressed appreciation for the responsiveness of the College President to most of their concerns with the exception of the adjunct faculty staffing issue. They asked that the College be more pro-active on sensitive issues and strive to improve communication with all employees to help improve morale.
Adjunct Faculty Association - John Herndon, President, reported the Association is currently discussing the draft rules for employment of adjunct faculty drafted by President Fonte. Mr. Herndon expressed concern regarding evaluations and the new process of determining the overall rating of a faculty member.
Professional/Technical Employees Association - Milton Gatewood, President, stated that the employees are getting involved reviewing various issues at hand; believes that Citizens Advisory Committee is a positive step in moving the College forward; and the groups that he works and associates with do not reflect a low morale problem.
Classified Employees Association - No report was presented.
Student Leadership Association - No report was presented since Crystal Ouzillou, President, is a member of the Citizen's Advisory Committee.

Chair Davis asked that Agenda Item 7053, FY 1999 Budget Amendment, be addressed at this time.

Agenda Item 7053
FY 1999 Budget Amendment
Della Moore moved and Carol Nasworthy seconded that:

MOTION: That the Board of Trustees approved the item as presented.
VOTE: The motion passed on a unanimous vote.
The Chair did not vote.

Chair Beverly Davis left the meeting—Allen Kaplan, Vice Chair, assumed Chairship/Presiding Officer.

Reports to the Board

Quarterly Financial Statement and Quarterly Investment Reports - These reports were moved to the February 15, 1999, meeting of the Board of Trustees.

Institutional Effectiveness Report on Academic Programs and Distance Learning Completion Rate - Martha Oburn, Associate Vice President of Institutional Effectiveness, and Ron Brey, Associate Vice President, Open Campus, reviewed the information presented to the Board.

CONSENT AGENDA
Mr. Kaplan introduced items on the Consent Agenda and Lillian Davis asked that Agenda Item 7052, New Program: Associate of Applied Science Degree in Biotechnology; Biotechnician Level One Certificate, be removed from the Consent Agenda.

Agenda Item 7051
Minutes of the Board of Trustees Meeting: January 4, 1999
Trustee Lillian Davis moved and Hunter Ellinger seconded that:
MOTION: The Board of Trustees approve the Agenda Item 7051, Minutes of Board of Trustees Meeting: January 4, 1999, as presented.
VOTE: The motion passed by a unanimous vote of 8-0.
Absent: Beverly Watts Davis, Board Chair

ITEMS FOR DISCUSSION/POSSIBLE ACTION

Agenda Item 7052
New Program: Associate of Applied Science Degree in Biotechnology; Biotechnician Level One Certificate
Dr. Carol Nasworthy moved and Della Moore seconded that:
MOTION: The Board of Trustees approve a new workforce education program leading to an Associate of Applied Science Degree in Biotechnology and a Certificate Level One Biotechnician.
There was discussion about the budget and the location of the program. These issues will be addressed in the FY2000 planning process.
VOTE: The motion passed by a unanimous vote of 8-0.
Absent: Beverly Watts Davis, Board Chair

Agenda Item 7054
Proposed Amendment to Policies C-6, Auditing, and F-7, Performance Evaluation
Trustee Hunter Ellinger reviewed the rationale for the proposed policy amendments. He stated that leading up to the Presidential evaluation it was identified that the existing policy did not sufficiently highlight the requirement for evaluation of sectors and function of the College. Therefore, the proposed amendments move equivalent language to evaluation, which indicate that the current inclusion of the provision on "sector and function" evaluations in a Board policy (E-7) primarily focused on personnel evaluation. The proposed amendments would move the provision to the current policy section on internal auditing (C-6), which already contains some related language. Both policies would be re-titled appropriately. Policy F-7 would also have some clarifying language added to the provision on individual evaluations. He said that since Policy F-7, Performance Evaluation, is in the Personnel Section of Board Policy, it may not be apparent that institutional effectiveness issues were discussed.

Dr. Fonte asked for clarification in proposed Policy, C6 (2^nd paragraph, 2^nd sentence): "...and shall also provide the Board quarterly summaries of the findings of this review system and...."

Dr. Davis commented that addressing processes rather that sectors and functions provides for easier quality review.

President’s Report
No Report was presented.

Announcements
February 3 - Texas Association of Community Colleges Legislative Breakfast
February 3 - Lunch with Coordinating Board Site Visitors and Staff
February 11 - Austin Area Urban League Banquet
February 1-3 - "I’ll Make Me a World" (highlights of contributions by African Americans) showing on KLRU

Executive Session
The Board of Trustees recessed into Executive Session at 7:35 p.m. to consult with Legal Counsel regarding pending or contemplated litigation or a settlement offer pursuant to Government Code §551.071.

Reconvene
The Board of Trustees of the Austin Community College reconvened in public session at 7:44 p.m. pursuant to Texas Government Code §551.071.

Adjournment
Having no motion before the Board, the February 1, 1999, Regular Meeting of the Austin Community College Board of Trustees was adjourned at 7:44 p.m.

Approved By

Hunter Ellinger, Secretary