m090799

MINUTES
Regular Meeting - Board of Trustees
September 7, 1999

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Tuesday, September 7, 1999, at 6:12 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Allen Kaplan Vice Chair/Presiding Officer; Hunter Ellinger, Secretary; Lillian Davis; Della May Moore [arrived at 7:15 p.m.]; Carol Nasworthy; Beverly Silas [arrived at 6:30 p.m.]; and John Worley. Beverly Watts Davis and Rafael Quintanilla were absent from the meeting.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Recognitions

Mr. Kaplan recognized Thomas J. Mosley, Jr., of Merrill Lynch who presented a check to the Austin Community College Foundation in the amount of $45,000 as a scholarship endowment for three scholarships in the name of Tom Madison, retired Financial Consultant for Merrill Lynch. Mr. Madison stated his pleasure that the gift would enable not only young adults but also senior citizens to receive additional education. Elizabeth Bradshaw, Chair of the Austin Community College Foundation Board, accepted the check and expressed appreciation. She stated the Foundation encourages endowed scholarships and this gift was the first fully-funded scholarship.

Dr. Gerry Tucker, Associate Vice President for Human Resources, introduced and Trustees welcomed new employees: Emmet Campos, ESL Curriculum Coordinator; and Barbara Townsend, Adult Education Curriculum Coordinator.

Public Hearing on Fiscal Year 2000 Tax Rate

Mr. Kaplan opened the Public Hearing. No one was registered to speak.

Hunter Ellinger moved and Lillian Davis seconded that:

MOTION: The Board of Trustees close the Public Hearing on Fiscal Year 2000 Tax Rate.

The motion passed by a unanimous vote of 5-0.

Della May Moore and Beverly Silas were absent for the vote.

Beverly Watts Davis and Rafael Quintanilla were absent from the meeting.

Mr. Kaplan stated Board would vote on the tax rate at the next meeting.

Work Session: Strategic Plan - Student Services

Mr. Kaplan opened the Work Session with the following participants in attendance: Elva Allie, Belinda Aleman, Terry Bazan, Liz Coccia, Maggie de la Teja, Tyra Duncan-Hall, Maggie Culp, Steve Kinslow, Monica V. Loera, Cha Guzman, Janis Koenig, Louella Tate, Hector Tristan, Jr., and Richard Fonte. Absent were: Myrna Villanueva, Luanne Allen, Yolanda Chapa, Millie Pillot, Doris Ayala, and Linda Kathryn Stone.

[Trustee Beverly Silas arrived at 6:30 p.m.]

Vice Chair Allen Kaplan welcomed participants and called attention to materials presented to the Citizens' Advisory Committee (CAC) including priorities in student services, benchmarks, and recommendations from the CAC regarding student services. Participants were invited to comment and provide additional information regarding student services and student needs. Topics discussed included:

financial needs/aid/additional resources;

data regarding correlation between student achievement and student needs;

link between student involvement and student learning/retention;

additional resources to purchase textbooks;

money management;

students/completers;

need for additional scholarship funds;

unforeseen needs of students (emergencies)/retention;

resources for adult education/learning labs/workforce literacy; and

learning-support agreement.

[Trustee Della May Moore arrived at 7:15 p.m.]

Dr. Fonte stated the importance of continued discussion regarding student needs and future budget planning.

Mr. Kaplan stated additional discussion would occur at the September 20 meeting of the Committee of the Whole.

Citizen's Communication

The following persons addressed the Board of Trustees:

Ken Rigsbee, representative of Circle C Homeowners Association Steering Committee, spoke regarding the Pinnacle Campus and the need for a new southwest campus.
Don Rojas, Circle C resident, spoke regarding the Pinnacle Campus and the need for a new southwest campus.
Stuart Werbner spoke regarding: opposition to proposed tax increase; student tuition; and mailing of College Course Schedules.
Mary K. Isaacs, Oak Hill Association of Neighborhoods, spoke regarding the need for a new campus and services to the southwest area.
Gary Gentry, resident of Legend Oaks and former President of Westcreek Neighborhood Association, spoke regarding the need for planning and meeting the needs of students in southwest Austin.

Reports from Employee Associations

Full-Time Faculty Senate - Joe Lostracco, President, introduced new officers of the Association: Paula Robertson-Rose, President Elect; Stacey Thompson, Secretary and Treasurer; Denise Anding, Parliamentarian; and Dolores Martinez, Reporter. He reported on a recent meeting with Dr. Richard Fonte, College President; Dr. Steve Kinslow, Executive Vice President for Campus Operations, Student Affairs, and School Relations; and Dr. Elva Allie, Executive Vice President for Instructional Affairs. He also expressed appreciation to Dr. Allie; Dr. Gerry Tucker, Associate Vice President for Human Resources, and Donetta Goodall for efforts on behalf of the full-time faculty. Mr. Lostracco stated he will serve as co-host and co-moderator at informational forums to be held at the Rio Grande, Riverside, and Northridge Campuses in early October. He presented a check from the Full-Time Faculty Senate in the amount of $365 to the ACC Student Emergency Assistance Fund.

Adjunct Faculty Association - Kamil Jbeilly, Vice President, expressed appreciation for the Compensation Policy and stated the Association officers would be communicating with the Board, administration, and faculty during the coming year. He pledged that the Adjunct Faculty Association would be very active advocates for ACC.

Professional/Technical Employees Association - Sonia Koerner, President, provided a listing of Association officers for the current year.

Classified Employees Association - Gloria Walker, President, spoke regarding the goals and mission of the Association. She stated the Association awards $100 scholarships and there is currently $900 in the fund. Ms. Walker advised that the next meeting would be on Tuesday, September 14, Highland Business Center Board Room (201).

Student Leadership Association - Hector Tristan, Jr., President, distributed a new brochure from the Association and discussed Back-to-School Bashes. He encouraged Trustees, administrators, and faculty to attend and support the Association. He also stated the importance of retaining students and the upkeep of campuses.

Reports to the Board

Usage of Pinnacle Campus - Steve Kinslow and Janis Koenig, Provost of Cypress Creek, Northridge, and Pinnacle Campuses, provided an update regarding the Pinnacle Campus, including information provided at a third meeting this year with the leadership of the Greater Southwest Austin held on September 2. A current update, next steps, and input from community leaders were presented. Mrs. Koenig and Dr. Kinslow responded to questions from Trustees.

Creative Writing - Dr. Allie introduced Dorothy Barnett, ACC Assistant Professor, stated she began teaching Creative Writing at ACC nine years ago with one class and now there are 16 classes. She distributed copies of the Rio Review, the Student Literary and Arts Journal of Austin Community College. Information was presented regarding classes, enrollment, special projects, scholarships, internships, employment opportunities, community outreach, and community support. Ms. Barnett responded to questions from Board members. Trustees expressed appreciation for the program and her dedication to students.

[Hunter Ellinger became Chair.]

Quarterly Financial Statement and Investment Report - Jerry Miller, Vice President for Business Services, presented the report and responded to questions from Board members.

[Allen Kaplan became Chair.]

ITEMS FOR CONSENT

Agenda Item 7123
Minutes of Board of Trustees Meetings: August 2, 1999 and August 16, 1999

Recommendation: That the Board of Trustees approve the minutes as presented.

Agenda Item 7124
Downtown Education Center Lease

Recommendation: That the Board of Trustees approve the proposal to extend courses and services to the downtown business community and general public, and approve a three-year lease of 9,046 square feet on the 1^st Floor of the Southwest Tower Building located at 211 East Seventh Street, Austin, Texas, 78701.

Agenda Item 7125
Purchase of Custodial Services to the Riverside Campus

Recommendation: That the Board of Trustees approve the purchase of custodial services for the Riverside Campus from American Housekeeping, Inc., (AHI) in the amount of $133,209.48.

Agenda Item 7126
Matters Relating to the Conduct of the November 2, 1999 Special Election

Recommendation: That the Board of Trustees approve the order as presented.

Carol Nasworthy moved and Beverly Silas seconded that:

MOTION: The Board of Trustees approve the Consent Agenda Items as presented.

John Worley requested Items 7123 and 7125 be pulled from the Consent Agenda for discussion.

Dr. Worley requested a Friendly Amendment to the Minutes of the August 16 Meeting of the Committee of the Whole to correct action listed for Agenda Item 7118, Proposed Board Policy on Employee Compensation.

FRIENDLY AMENDMENT: Page 5 of the minutes for Item 7118 be corrected to read: "John Worley withdrew his proposal to add provision [5]A."

Mr. Kaplan called for a vote on Consent Agenda Items 7123, as amended; 7124; and 7126.

The motion passed on a unanimous vote of 7-0.

Beverly Watts Davis and Rafael Quintanilla were absent from the meeting.
Agenda Item 7125
Purchase of Custodial Services to the Riverside Campus

Della May Moore moved and Carol Nasworthy seconded that:

MOTION: The Board of Trustees approve the purchase of custodial services for the Riverside Campus from American Housekeeping, Inc., (AHI) in the amount of $133,209.48.

VOTE: The motion passed on a vote of 6-1.

For: Lillian Davis, Hunter Ellinger, Allen Kaplan, Della May Moore, Carol Nasworthy, and Beverly Silas.

Against: John Worley

Beverly Watts Davis and Rafael Quintanilla were absent from the meeting.

Agenda Item 7127
Resolution Requesting Community Support for the Election

Mr. Kaplan introduced the item and Trustees discussed the resolution.

John Worley moved and Carol Nasworthy seconded that:

MOTION: The Board of Trustees approve the following resolution:

"The Trustees of Austin Community College request the support of the community for the mission of the College by an affirmative vote in the November 2 election."

Vote: The motion passed by a unanimous vote of 7-0.

Beverly Watts Davis and Rafael Quintanilla were absent from the meeting.

Agenda Item 7128
Proposed Policy on Harassment and Discrimination

Mr. Kaplan introduced the item and Trustees discussed format and reporting and investigating harassment. This item will be discussed at the September 20 Committee of the Whole meeting and action is expected to be taken at the October 4 Board meeting. Comments were requested from College employee associations and Trustees.

Reconsideration of Agenda Item 7126
Matters Relating to the Conduct of the November 2, 1999, Special Election

Mrs. Moore moved and Hunter Ellinger seconded that:

MOTION: Agenda Item 7126, Matters Relating to the Conduct of the November 2, 1999, Special Election, be reconsidered.

Board members discussed the possible need for additional polling places in Tarrytown, Northeast Austin, and Manor. Staff will meet with the Travis County Clerk to request additional polling places. Board members discussed the need to proceed with those listed and ask for additional polling places.

Della May Moore withdrew the Motion.

Agenda Item 7129
Proposed Board Policy-Development and Planning Approvals Schedule

Mr. Kaplan introduced the item and Hunter Ellinger reviewed the policy approach and stated the Board would want to discuss the approaches and choose among them. He said the planning review is what is happening now--receiving the program reports in the area. Mr. Ellinger indicated that a new priority listing would be developed in the Fall for next year. This item will appear on the agenda for the Committee of the Whole meeting on September 20.

Agenda Item 7130
Annual Board Community-Linkage Plan

Mr. Kaplan introduced the item and requested input from Trustees in order that a draft could be available at the October 4 Board meeting. Board members commented regarding suggested community linkage.

Informational Items

Informational items were included in the agenda and no discussion occurred.

President's Report
There was no report presented.

Executive Session
There was no Executive Session.

Announcements
There were no announcements.

Adjournment
Having no motion before the Board, the September 7, 1999, regular meeting of the Austin Community College Board of Trustees was adjourned at 9:45 p.m.

Approved By
Hunter Ellinger, Secretary