m092099

MINUTES
Committee of the Whole Meeting - Board of Trustees
September 20, 1999

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees Committee of the Whole of the Austin Community College District convened in public session on Monday, September 20, 1999, at 6:08 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Beverly Watts Davis, Chair/Presiding Officer; Hunter Ellinger, Secretary; Lillian Davis; Della May Moore [arrived 6:25 p.m.]; Carol Nasworthy [arrived at 8:50 p.m.]; Rafael Quintanilla [left the meeting at 8:45 p.m.]; Beverly Silas; and John Worley. Vice Chair Allen Kaplan was absent.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Recognitions

There were no recognitions.

Work Session: Strategic Plan - Student Services

Ms. Davis opened the Work Session with the following participants in attendance: Richard Fonte, College President; Cha Guzman, Elva Allie, Steve Kinslow, Tyra Duncan-Hall, Maggie Culp, Lou Levy, Liz Coccia, Maggie de la Teja, Louella Tate, Hector Tristan, Monica Loera, Doris Ayala, Linda Kathryn Stone, and Belinda Aleman. Absent were: Janis Koenig, Myrna Villanueva, Terry Bazan, Luanne Allen, Yolanda Chapa, and Millie Pillot.

Dr. Fonte stated that it was the second work session on student services and said the first session dealt with financial aid. He asked for comments on issues not related to financial aid.

Dr. Steve Kinslow, Executive Vice President for Campus Operations, Student Affairs, and School Relations, distributed information regarding Student Success at Austin Community College including mission; values; goals; major strategic initiatives by area: Admissions and Registration, Assessment, Counseling and Educational Planning, Services for Students with Disabilities, Financial Aid, Student Life; and resources. Dr. Kinslow and Dr. Maggie Culp, Associate Vice President for Retention and Student Services, provided an overview of the summary of the major components of the new student services model, including the one-stop concept. Dr. Culp stated that the goal is to create consistent services at all campuses; however, services are limited by space and staff. She indicated that area high schools are associated with specific College campuses to enable needs of students to be determined at the time of entrance. Dr. Culp spoke regarding creation of model to predict student needs and discussed a performance improvement plan, which is currently being pilot tested.

[Trustee Della May Moore arrived at 6:25 p.m.]

Participants discussed:

Recruitment;

Collaboration;

Early alert system for at-risk students;

Transfer center concept;

Articulation;

Identification of transfer courses in the College Course Schedule and on the Web;

Core curriculum;

Job Placement Centers; and

Need for adequate training of staff who provide student services.

Ms. Davis expressed appreciation to participants for the valuable information provided during the work session. Dr. Fonte stated another work session would be on the agenda for the October 4 Board meeting and proposed that the session concern admissions and student life.

Citizen's Communication

Monica Loera, ACC student and Vice President of the ACC Student Government Association, spoke in favor of the tax increase and the resulting enhancement of student services.

Two additional citizens registered to address the Board but were not present.

Reports from Employee Associations

Full-Time Faculty Senate - Joe Lostracco, President, spoke regarding the need for leadership training and possible elimination of schedule change fees for students.

Adjunct Faculty Association - John Herndon, President, expressed appreciation for action of Board at the August 16 meeting and spoke regarding the Association's 2000 theme--"Communications".

Professional/Technical Employees Association - There was no report.

Classified Employees Association - No report was presented.

Student Leadership Association - Hector Tristan, Jr., President, introduced SGA Vice President Monica Loera and stated they will share reports to the Board during the coming semester due to class attendance. Ms. Loera reported on the Association's recent business meeting; resignation of Millie Pillot as SGA officer; and recognized students and faculty who have brought recognition to ACC, including the Peer Players, newly formed Toastmasters Club, and the Hispanic Student Association.

Reports to the Board

Transfer Effectiveness Report, Spring 1999 - Dr. Martha Oburn, Associate Vice President for Institutional Effectiveness, presented information regarding transfer effectiveness, effectiveness measures, transfer rate, transfer rates by type of measure, minority transfer rates, numbers of minority transfers, numbers of minority transfers statewide, numbers of minority transfers - ACC, total number of transfers, peer institution comparisons, universities ACC students attend, and student performance. Donetta Goodall, Associate Vice President for Academics, reported on the factors affecting successful transfer of students, including having in place an effective advising system which focuses on academic planning; student access to accurate current transfer information; 42-hour core curriculum; statewide common core numbering system; responsibilities of an articulation officer at ACC as of Spring 2000; articulation agreements that support student transfer; transfer centers on major campuses; faculty involvement in the advising and transfer process; and quality curriclum. Dr. Oburn and Mrs. Goodall responded to questions from Trustees concerning the report.

Enrollment Report - Dr. Martha Oburn presented the report and responded to questions from Trustees.

CONSENT ITEM

Agenda Item 7131
Proposed Adoption of Tax Orders (Setting 1999 Property Tax Rate)

Ms. Davis introduced the item.

Della May Moore moved and Beverly Silas seconded that:

MOTION: The Board of Trustees "set tax rate" at five cents (.0500) per $100 appraised value subject to the homestead elderly/disabled tax exemptions and approved historical landmark properties.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Beverly Watts Davis, Lillian Davis, Hunter Ellinger, Della May Moore, Rafael Quintanilla, Beverly Silas, and John Worley.

Absent for the Vote: Allen Kaplan and Carol Nasworthy.
ITEMS FOR DISCUSSION/POSSIBLE ACTION

Agenda Item 7132
Diagnostic Cardiac Sonography Program

Ms. Davis introduced the item. Cecile Sanders, Dean, Allied Health Programs, responded to questions from Trustees regarding the proposed degree program.

[Trustee Rafael Quintanilla left the meeting at 8:45 p.m.]

Agenda Item 7133
Proposed Policy Harassment and Discrimination

Ms. Davis introduced the item. Trustee Hunter Ellinger called for additional comments from the College's Employee Associations and others concerning the proposed policy.

Agenda Item 7134
Proposed Amendment to Policy C-12, Open Communication and Information

Ms. Davis introduced the item and Dr. Fonte stated this item would be on the Consent Agenda at the October 4 Board meeting.

Agenda Item 7135
Proposed Amendments to Policy C-8, ACC Foundation

Ms. Davis introduced the item. Hunter Ellinger stated additional comments were received from the ACC Foundation on the proposed Policy. He stated this item would be on agenda for additional discussion at the October Board meeting and possible action at the November Board meeting.

Agenda Item 7136
Proposed Policy on Economic Analyses

Ms. Davis introduced the item and Hunter Ellinger stated this item would be discussed at the October Board meeting with possible action at the November meeting. Dr. Fonte stated he would request College Executive Vice Presidents and the Vice President to review the proposed policy and provide comments at the October 4 meeting.

[Trustee Carol Nasworthy arrived at 8:50 p.m.]

Agenda Item 7137
Potential Tax Phase-In

Ms. Davis introduced the item and Dr. Fonte stated this item requests the Board to declare its intention regarding the possibility of phasing-in the proposed tax increase. He recommended a two cent increase in the first year. Trustees commented on Dr. Fonte's recommendation. This item will be on the agenda for possible action at the October 4 meeting.

Informational Items
There were no informational items.

President’s Report
Dr. Fonte distributed information regarding the ACC election and the ACC Service Center. Dr. Kinslow discussed a meeting on Wednesday, September 22, 6:30 p.m., to meet with the El Concilio Coalition of Mexican-Americans, regarding the ACC Service Center.

Executive Session
No Executive Session was held.

Announcements

Board members agreed on the date of October 18, 6:00-9:00 p.m., for a Board Retreat. This was formerly the date for the October meeting of the Committee of the Whole. It was proposed that items for discussion at the October Committee of the Whole meeting would be included on the November 1 Board agenda for discussion.

Ms. Davis noted the Annual Meeting of the Foundation Directors would be held on Tuesday, September 21.

Della May Moore stated that Beverly Silas was a finalist for the YWCA's Woman of the Year.

Adjournment
Having no motion before the Board, the September 20, 1999, meeting of the Committee of the Whole Meeting of the Austin Community College Board of Trustees was adjourned at 9:30 p.m.

Approved By
Hunter Ellinger, Secretary