MINUTES
Regular Meeting - Board of Trustees
November 1, 1999
In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Tuesday, November 1, 1999, at 6:04 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Beverly Watts Davis Chair/Presiding Officer [arrived at 6:20 p.m.]; Allen Kaplan, Vice Chair; Hunter Ellinger, Secretary; Lillian Davis; Carol Nasworthy; Beverly Silas, Rafael Quintanilla; and John Worley. Trustee Della May Moore was absent.
It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.
Recognitions
Dr. Gerry Tucker, Associate Vice President for Human Resources, introduced and Trustees welcomed new employees: Warren D. Jeter, Compensation Specialist, Human Resources; Mary Jo Sanna, Project Grant Specialist, Tech-Prep; Bridget Moore, Publication Information Specialist, Marketing and Public Information.
Citizen's Communication
The following person addressed the Board of Trustees:
- Maxine Montgomery, ACC Chapter of American Federation of Teachers, spoke regarding Administrative Rule 1.001.02 and personal counseling.
Reports from Employee Associations
Full-Time Faculty Senate - Joe Lostracco, President, spoke regarding: affirmative action/personnel mirroring the racial and ethnic composition of the community; College cleaning services; equalization plan; College administrative services; and encouraged Trustees to read packet of information provided to them.
Adjunct Faculty Association - John Herndon, President, spoke regarding the Fall general meeting; luncheon with College President and Adjunct Faculty Association Council; and steady progress being made on communications.
Professional/Technical Employees Association - No report was presented.
Classified Employees Association - Judy Doyen, President, spoke regarding upcoming notification regarding President-Elect; need for staff training; November 9 meeting with Provosts; Association's page on ACC website; and David Elliott is the liaison between the Association and the ACC/AFT Chapter.
Student Government Association - Monica Loera, Vice President, expressed appreciation for the assistance provided to three students who recently lost belongings in a fire and the ACC Foundation's Student Assistance Fund which provided $400 to each student. She stated a Campus Relations Ad Hoc Committee was established to develop a strategic plan. Ms. Loera expressed concern for student activities regarding: lack of space at Northridge and Eastview Campuses and customer service provided by Campus police, admissions, and student aid offices.
[Beverly Watts Davis arrived.]
Reports to the Board
- April 1-June 30, 1999, Audit Follow-Up Report -
Dr. Fonte, College President, stated that there were no items from the Internal Audit's Board Activity Report 9903 requiring formal follow up, nor were there any items remaining open from prior reports.
Report on Developmental Education - Dr. Fonte called attention to the Report and asked Trustees to forward to him any questions.
ITEMS FOR CONSENT
Agenda Item 7152
Minutes of Board of Trustees Meetings: October 4, 1999, Regular Meeting of the Board of Trustees, and October 18, 1999, Fall Retreat of the Board of Trustees
Recommendation: That the Board of Trustees approve the minutes as presented.
Agenda Item 7153
Adoption of Proposed Replacement Policy C-8, Resource Development
Recommendation: That the Board of Trustees adopt the proposed replacement policy on resource development.
Agenda Item 7154
Purchase of Office Supplies, District-Wide
Recommendation: That the Board of Trustees approve the purchase of office supplies from Office Depot
Agenda Item 7155
Software Lease Management Agreement with Datatel, Inc.
Recommendation: That the Board of Trustees authorize Administration to enter into a software lease/maintenance agreement with Datatel, Inc. for FY2000.
Agenda Item 7156
Property and Casualty Insurance
Recommendation: That the Board of Trustees approve the renewal of the College's property and casualty insurance with William Gammon Insurance Agency in the amount of $122,495.
Agenda Item 7157
Worker's Compensation Insurance
Recommendation: That the Board of Trustees approve the purchase of guarantee cost workers' compensation insurance from Liberty Mutual Insurance Company in the amount of $115,721.
Agenda Item 7158
Board Resolution to Participate in an Inter-Local Agreement Authorizing Cooperative Purchasing with the Texas Cooperative Purchasing Network
Recommendation: That the Board of Trustees adopt a resolution authorizing ACC's participation in the proposed Inter-Local Agreement with the Texas Cooperative Purchasing Network.
Agenda Item 7159
Amendment Designating Election Officials
Recommendation: That the Board of Trustees adopt an order amending designation of election officials for the November 2, 1999, Special Election.
Carol Nasworthy moved and Beverly Silas seconded that:
MOTION: The Board of Trustees approve the Consent Agenda as presented, including the addition to Item 7159.
Trustees discussed the benefits to the College regarding Item 7158, Board Resolution to Participate in an Inter-Local Agreement Authorizing Cooperative Purchasing with the Texas Cooperative Purchasing Network.
VOTE: The motion passed on a unanimous vote of 7-0-1 to approve Consent Agenda items 7152, 7153, 7154, 7155, 7156, 7157, 7158, and 7159, including the addition to 7159.
Trustee Della May Moore was absent.
The Chair did not vote.
Items for Discussion/Possible Action
Agenda Item 7160
Proposed Policy on Harassment and Discrimination
Beverly Watts Davis introduced the item and Hunter Ellinger provided information and comments from faculty and legal counsel.
Hunter Ellinger moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees approve the new version of Policy F-2, Prevention of Harassment and Discrimination, and the corresponding amendments to Policies A-3, Equal Educational Opportunity, and F-1, Equal Employment Opportunity/Affirmative Action.
VOTE: The motion passed by a unanimous vote of 7-0-1.
Trustee Della May Moore was absent.
The Chair did not vote.
Vice Chair Allen Kaplan expressed appreciation to Hunter Ellinger and College Legal Counsel for their work on the Policy.
Agenda Item 7161
Proposed Policy on Economic Analyses
Beverly Watts Davis called attention to the item. Trustees discussed community input and Board responsibilities and Dr. Fonte asked for review and comments to be provided to him by the College's three Executive Vice Presidents.
Agenda Item 7162
Proposed Amendment to Policy F-3, Employee Recruitment
Beverly Watts Davis introduced the item and Hunter Ellinger stated this would add a program of active employee recruitment and a report to the Board on the nature of the College's recruitment efforts. Trustees were asked to review the proposed amendment and comment regarding what should be included in a report to the Board. Trustees discussed the issue of getting information from other institutions and the College's pool of potential applicants.
Informational Items
There were no information items.
President's Report
Dr. Fonte advised that information has been provided to the Board through email regarding pay issues and Datatel reports. He stated that every time an issue was brought to the attention of the Administration, an attempt has been made to address the issue. He indicated that staff has been doing a good job and stated that this would continue when there are issues. He said staff in the Administrative Services area take these issues seriously and will continue to do so.
Trustee Rafael Quintanilla expressed appreciation for the Latino Arts Festival and the quality of the individuals brought in. He stated that the individuals were very highly regarded. He expressed appreciation to ACC Dean Margie Huerta and others who coordinated this event.
Executive Session
There was no Executive Session.
Announcements
Beverly Watts Davis announced the recent birth of a granddaughter.
Adjournment
Having no motion before the Board, the November 1, 1999, regular meeting of the Austin Community College Board of Trustees was adjourned at 7:20 p.m.
Approved By
Hunter Ellinger, Secretary