MINUTES
Regular Meeting - Board of Trustees
In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, December 6, 1999, at 6:08 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Allen Kaplan, Vice Chair/Presiding Officer; Hunter Ellinger, Secretary; Lillian Davis; Della May Moore [arrived at 6:13 p.m.]; Carol Nasworthy [arrived at 6:20 p.m.]; Beverly Silas; Rafael Quintanilla; and John Worley. Chair Beverly Watts Davis was absent.
It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.
Citizen's Communication
Reports from Employee Associations
Reports to the Board
ITEMS FOR CONSENT
Agenda Item 7168
Minutes of Board of Trustees Meetings: November 1, 1999, Regular Meeting of the Board of Trustees; November 8, 1999, Special Meeting; and November 15, 1999, Monthly Work Session
RESOLUTION RELATING TO THE PAYMENT AND RECOUPMENT
OF INTERNAL REVENUE SERVICE WITHHOLDING DEFICIENCIES
The Board of Trustees finds that, through computer error, Austin Community College failed to make proper income tax withholdings for faculty during certain months of 1999.
The Board of Trustees further finds and resolves that, in order to follow Internal Revenue Service Regulations, the College should timely pay the amount of the faculty deficiency to the Internal Revenue Service.
The Board of Trustees further finds and resolves that the deficiency of individual faculty members will be recouped by withholding the amount in equal installments over the term of each faculty member's contract and that, in the event a faculty member terminates employment prior to the end of the contract term, the remainder of the deficiency will be withheld from the final paycheck.
The Board of Trustees finally finds and resolves that payment and recoupment of the income tax withholding deficiency serves a public purpose.
Carol Nasworthy moved and Beverly Silas seconded that:
MOTION: The Board of Trustees approve the Consent Agenda as presented, including the following correction to Item 7168--Minutes of November 1, 1999, Board of Trustees Meeting:
"
Reports from Employee AssociationsVOTE: The motion passed on a unanimous vote of 8-0-1 to approve Consent Agenda Items 7168, with correction, and 7169.
Chair Beverly Watts Davis absent.
Items for Discussion/Possible Action
Agenda Item 7170
Proposed Policy on Economic Analyses
Agenda Item 7171
Proposed Amendments to Policy F-3, Posting of Position Openings
Carol Nasworthy moved and Della May Moore seconded that:
MOTION: The Board of Trustees adopt the proposed policy as presented:
PROPOSED AMENDED POLICY: (new content in bold italics)
F-3. EMPLOYEE RECRUITMENT
The College shall maintain a program of active employee recruitment which provides timely notice of employment opportunities to as broad and diverse a pool of well-qualified potential employees as feasible. To maximize faculty-position applications, the College should usually make offers for faculty positions before most college faculty have been asked to commit themselves to continue at their current institutions.
The President shall provide an annual report to the Board on the nature and results of the College's recruitment efforts. This report shall identify and explain any areas in which recruitment efforts failed to supply the desired number or range of applicants, and summarize plans to address such failures. The report shall include appropriate comparisons of the characteristics of the people hired (including age, gender, ethnicity, and prior experience) to those of the existing staff, the qualified-applicant pool, the pool of potential applicants meeting the job qualifications, and the staff of comparable institutions. Reasonable estimates may be used in the comparisons when exact data is not accessible, provided that the basis for each estimate is stated.
VOTE: The motion passed on a unanimous vote of 8-0-1.
Chair Beverly Watts Davis absent.
Della May Moore moved and Lillian Davis seconded that:
MOTION: The Board of Trustees adopt the statement of policy-development priorities:
ACC Board Policy-Development Priorities for Spring 2000
-- adopted 12/6/99A. General Review of Existing Policies
[1] Assess existing policy language for adherence to these evaluation criteria:
[a] Is the policy needed? Would it matter if it were eliminated?
[b] Are the underlying values evident?
[c] Is the policy at the appropriate level of generality and/or specificity?
[d] Is the policy comprehensive? Are all relevant aspects addressed?
[e] Is the language clear, straightforward, and grammatical?
[f] Are threshold levels for Board approval appropriate?
[g] Does the policy contain inappropriate constraints or specificity?
[h] Should the policy (or some of its provisions) instead be an administrative rule?
[2] Review provisions and methods for monitoring compliance with Board policies
[a] Specific reports mandated by policy
[b] General policy-group reports by administration
[c] Policy-compliance oversight by Board Secretary
[d] Schedules for reports
[3] Specific topics in existing policies already identified for possible modification proposals
[a] C-10 (Purchasing): possible standards for subcontracted areas
[b] D-3 & D-6 (Faculty Workloads, Use of Adjunct Faculty): adjunct workload rules
[c] E-8 (Tuition and Fee Rates): flexibility in tuition
[d] F-8 (Due-Process Requirements for Employment Termination): possible extension of provisions to some employees not now covered
B. Development of New Policies/Amendments
[1] Use of citizens' advisory committees
[2] Biennial basic calendar of Board activities and reports
[3] Broadcasting of Board meetings
VOTE: The motion passed on a unanimous vote of 8-0-1.
Chair Beverly Watts Davis absent.
Carol Nasworthy moved and Della May Moore seconded that:
MOTION: The Board of Trustees adopt the proposed schedule for major ACC Board activities.
Della May Moore requested a Friendly Amendment:
FRIENDLY AMENDMENT TO MOTION: Delete the December 13, 1999, Board Meeting and move any proposed items to the January 10, 2000, Board Meeting.
Dr. Nasworthy accepted the Friendly Amendment.
VOTE: The motion with the Friendly Amendment passed on a unanimous vote of 8-0-1.
Chair Beverly Watts Davis absent.
PLANNED SCHEDULE FOR MAJOR ACC BOARD ACTIVITIES -- SPRING 2000
(adopted by Board vote 12/6/99)
January 10
Strategic review of funding sources, commitments, and needsStrategies for operational review of College operations
Presidential evaluation
January 24 Strategic plan prioritization
February 7 Adoption of revised strategic-planning directives
February 21 Work Session on off-campus education: off-campus sites, internet courses, ITV
March 6 Review/approval of revised strategic plan;
preliminary discussion of policy review and advisory-committee approach
March 20 Work Session on community linkage (w/ advisory-committee chairs, etc.)
April 3 Preliminary decisions on policy review (choice among alternative provisions)
Consideration of new policy on Citizen Advisory Committees
April 17 Work Session on pre-collegiate education at ACC: ABE, GED, ESL, & developmental (i.e., college-preparatory) reading, writing, mathematics
May 1 Final consideration of policy-review changes (amendments to preliminary choices)
May 15 Planning meeting for the following six months
Agenda Item 7174
Purchase of Banking Depository Services
Agenda Item 7175
Matters Related to Conduct of May 6, 2000, Election
Agenda Item 7176
Consideration of College President's Evaluation and Employment Contract
Agenda Item 7177
Real Estate Transactions
Informational Items
President's Report
Meeting Review
Mr. Kaplan stated that this is a new topic to be included on the agenda to allow the Board to review each meeting beginning with the January 10, 2000, Board meeting. Information will be provided to Trustees regarding the process.
Executive Session
Reconvene
Announcements
Adjournment
Approved By