MINUTES
Regular Meeting - Board of Trustees
February 7, 2000
In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, February 7, 2000, at 6:15 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Beverly Watts Davis, Chair/Presiding Officer; Allen Kaplan, Vice Chair; Hunter Ellinger, Secretary; Lillian Davis; Della May Moore [arrived at 6:30 p.m.]; Carol Nasworthy; Beverly Silas, Rafael Quintanilla; and John Worley.
It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.
Recognitions
Dr. Elva Allie, Executive Vice President for Instruction, introduced Tony Rameriz of the Austin Community College Engineering Graphics Department and recipient of the 1999 Greater Austin Quality Council Progress Award.
Gerry Tucker, Associate Vice President for Human Resources, introduced:
Lelia Hackett, intern from The University of Texas' Leadership Program who will be working with Dr. Martha Oburn, Associate Vice President of Institutional Effectiveness, regarding Baldrige Criteria; new employee, Jolene Lampton, Comptroller, Business Services Department.
Stacey Thompson, ACC faculty, introduced officers of the African American Student Association and invited Trustees to attend activities of the Association.
Chair Davis recognized and Trustees congratulated Dr. Richard Fonte, College President, recipient of an award for outstanding achievement in international education at the Annual Community Colleges for International Development Conference in Orlando, Florida, on January 31. The award recognized Dr. Fonte as a community college educator who has worked for the betterment of international relations. Dr. Fonte stated the $500 cash award was given to the ACC Foundation to assist students studying abroad.
Citizen's Communication
Cindy Matula, President of Chase Bank, addressed the Board regarding Agenda Item 7194, Banking Services Contract.
Reports from Employee Associations
Full-Time Faculty Senate - Joe Lostracco, President, expressed appreciation to Jerry Miller, Vice President for Business Services, and Dr. Gerry Tucker, Associate Vice President for Human Resources, regarding Business Services activities; requested the Board of Trustees to issue an invitation to the State Comptroller to follow up on Senate's request for a performance audit; and stated concern regarding the current draft versions of Board Planning Directives [1B] and [3B].
Adjunct Faculty Association - John Herndon, President, spoke regarding high expectations by adjunct faculty regarding compensation, employment, and course load issues.
Professional/Technical Employees Association - No report was presented.
Classified Employees Association - Judy Doyen, President, spoke regarding changes in Association representatives, expressed appreciation for support by the Board regarding professional development, and invited Trustees to attend upcoming Association events.
Student Government Association - Hector Tristan, Jr., President, provided information concerning Association activities and events; introduced SGA Interim Vice President Dawn Shestko; and expressed appreciation for assistance provided to Association.
Reports to the Board
Jerry Miller presented the Fiscal Year 2000 First Quarter Financial Report and First Quarter Investment Report. He indicated a projected surplus of $955,000 FY2000 as a result of increased enrollment and lapsed salaries as well as lower expenses. Dr. Fonte stated the surplus would provide funding for capital equipment priorities. He said any additional purchases which were not included in the priority listing would be presented to the Board for approval as a budget amendment.
ITEM FOR CONSENT
Agenda Item 7191
Minutes of Board of Trustees Meetings: January 10, 2000, Regular Meeting of the Board of Trustees, and January 24, 2000, Work Session.
Beverly Silas moved and Hunter Ellinger seconded that:
MOTION: The Board of Trustees approve the minutes as presented.
VOTE: The motion passed on a vote of 8-0.
The Chair did not vote.
Items for Discussion/Possible Action
Agenda Item 7192
Bookstore Contract
Dr. Fonte provided a news article to Trustees from The Chronicle of Higher Education entitled "Whose Bookstore Is It, Anyway?" Trustee Hunter Ellinger distributed a possible alternative to the administration's recommendation reegarding the RFP process. Trustees discussed possible renegotiation of the current contract with Barnes and Noble/competitive bid process.
Dr. Nasworthy moved and Allen Kaplan seconded that:
MOTION: The College proceed immediately with a competitive bid process.
VOTE: The motion passed on a vote of 7-1.
FOR: Hunter Ellinger, Allen Kaplan, Della May Moore, Carol Nasworthy, Rafael Quintanilla, Beverly Silas, and John Worley
Against: Lillian Davis
The Chair did not vote.
Agenda Item 7193
Matters Related to Conduct of May 6, 2000 Election
Myra McDaniel, College Legal Counsel, discussed possible changes to polling places for the May 6 election. Ms. McDaniel stated the election will need to be called at the March Board meeting. She will check on the College's ability to join with Manor and Leander in polling places.
Agenda Item 7194
Banking Services Contract
Ms. Davis introduced the item and Jerry Miller provided information concerning the RFP process and introduced Toni Neal, a consultant employed to assist the College in analyzing the bids from banks which responded to the RFP. Staff responded to questions from Trustees.
Allen Kaplan moved and John Worley seconded that:
MOTION: The banking services contract be awarded to Chase Bank.
Carol Nasworthy moved and Lillian Davis seconded that:
SUBSTITUTE MOTION: The banking services contract be awarded to Bank One as recommended.
Beverly Watts Davis moved and John Worley seconded that the Substitute Motion be amended to include:
FRIENDLY AMENDMENT TO SUBSTITUTE MOTION: There will be no fees on Austin Community College checks and that, at the end of two years, the contract will come back to the Board.
Dr. Nasworthy and Dr. Davis accepted the Friendly Amendment to the substitute motion.
VOTE ON SUBSTITUTE MOTION WITH FRIENDLY AMENDMENT: The Substitute Motion failed on a vote of 3-5.
FOR: Lillian Davis, Hunter Ellinger, Carol Nasworthy
AGAINST: Allen Kaplan, Della May Moore, Rafael Quintanilla, Beverly Silas, John Worley
The Chair did not vote.
Allen Kaplan requested a Friendly Amendment to the Original Motion and John Worley agreed:
FRIENDLY AMENDMENT TO ORIGINAL MOTION: That no fees be charged for cashing Austin Community College checks.
VOTE ON ORIGINAL MOTION WITH FRIENDLY AMENDMENT: The motion passed on a unanimous vote of 8-0.
The Chair did not vote.
Agenda Item 7195
Duplication Paper Contract
Ms. Davis introduced the item and Dr. Fonte stated that this agenda item is presented for discussion only and that the item will be presented on the Consent Agenda for the March Board meeting for action.
Agenda Item 7196
Real Estate Transactions
Ms. Davis stated this item would be discussed in Executive Session.
Informational Items
Dr. Fonte called attention to the Informational Items included in the agenda: July 1-September 30, 1999, Audit Follow-Up Report and Audit Report Schedule.
President's Report
No report was presented.
Meeting Review
No review occurred.
Executive Session
The Board of Trustees recessed into Executive Session at 8:08 p.m. regarding pending or contemplated litigation or a settlement offer pursuant to Texas Government Code 551.071 and the purchase, exchange, lease or value of real property pursuant to Texas Government Code 551.072.
Reconvene
The Board of Trustees reconvened in public session at 9:00 p.m. pursuant to Texas Government Code 551.
Announcements
Beverly Silas moved and Carol Nasworthy seconded that:
MOTION: The Board of Trustees accept the legal agreement as proposed in Executive Session.
VOTE: The motion passed on a unanimous vote of 8-0.
The Chair did not vote.
Agenda Item 7197
College Master Plan/Planning Directives
Ms. Davis stated this item will be discussed at the February 21 Work Session.
Adjournment
Having no motion before the Board, the February 7, 2000, regular meeting of the Austin Community College Board of Trustees was adjourned at 9:00 p.m.
Approved By
Hunter Ellinger, Secretary