MINUTES
Regular Meeting - Board of Trustees
March 6, 2000
In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, March 6, 2000, at 6:03 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Beverly Watts Davis, Chair/Presiding Officer; Allen Kaplan, Vice Chair; Hunter Ellinger, Secretary; Lillian Davis; Carol Nasworthy; Beverly Silas, Rafael Quintanilla; and John Worley. Trustee Della May Moore was absent.
It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.
Public Hearing on Draft Master Plan Update and Planning Directives
The following individuals spoke:
The Public Hearing concluded at 6:12 p.m.
Recognitions
Citizen's Communication
Reports from Employee Associations
Reports to the Board
ITEMS FOR CONSENT
Agenda Item 7200
Minutes of Board of Trustees Meetings: February 7, 2000, Regular Meeting, and February 21, 2000, Work Session of the Board of Trustees
Agenda Item 7201
Proposed Approval of Duplication Paper Contract
Agenda Item 7202
Adoption of Directives Related to Student Tuition and Reallocation of Some General Purpose Fees to Tuition
The Board authorizes the President to:
[a] increase summer 2000 out-of-district tuition by $3/hour from
the spring level,
[b] convert non-tuition charges into tuition, with no change in
overall cost to students, and
[c] to set tuition levels for non-credit and
continuing-education courses on a flexible basis.
Trustee Hunter Ellinger moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees approve Consent Agenda Items 7200, 7201, and 7202 including the proposed resolution, as presented.
Vote: The motion passed on a unanimous vote of 7-0.
Trustee Della May Moore was absent from the meeting.
The Chair did not vote.
Items for Discussion/Possible Action
Old Business:
Agenda Item 7203
Matters Related to Conduct of May 6, 2000, Election
Trustee Beverly Silas moved and Dr. Carol Nasworthy seconded that:
MOTION: The Board of Trustees approve the Order Calling Election on May 6, 2000, for Austin Community College trustees to serve six-year terms for places seven (7), eight (8), and nine (9) and to enter into joint election agreements with the Austin Independent School District, the Leander Independent School District, and the Manor Independent School District, which are also holding elections on the same day.
The motion passed by a unanimous vote of 7-0.
Trustee Della May Moore was absent from the meeting.
The Chair did not vote.
New Business:
Agenda Item 7204
Board Resolution to Participate in an Inter-Local Agreement Authorizing Cooperative Purchasing with the Texas Community College Cooperative Purchasing Network
Ms. Davis introduced the item and Elvis Eaglin, Manager of Purchasing, provided information concerning the Agreement which has been established and will be coordinated by the Texas Association of Community Colleges. The College will have a representative on the committee.
This item will be included on the April 3, 2000, agenda for action.
It was noted that Mr. Eaglin accepted employment with the Houston Independent School District and would be leaving the College on March 20, 2000. Gilbert Rodriguez will serve as the Acting Manager of the College Purchasing Department until the Manager's position is filled. Trustees expressed appreciation to Mr. Eaglin for the valuable service he provided during his tenure with Austin Community College.
Agenda Item 7205
Discussion of Draft Planning Directives and Master Plan
Ms. Davis introduced the item and Hunter Ellinger discussed the process to be used in the selection of planning directives. Trustees discussed the draft planning directives and a proposed resolution.
It was proposed by Hunter Ellinger that the Board of Trustees follow the composite draft process in making preliminary choices. In response to a request by Allen Kaplan, this proposal was modified to first dealing with topics [1] and [3] on a final-consideration basis, then proceeding to deal with the remaining topics on a preliminary composite-draft basis. This approach was accepted by general consent.
Allen Kaplan moved and Lillian Davis seconded that:
MOTION: The Board of Trustees delete items [1] and [3] from the proposed planning directives and instead adopt the comparable language (items (1) and (2)) from the resolution handout.
Hunter Ellinger proposed, and Allen Kaplan accepted, this amendment:
AMENDMENT: That the planning directive [3C] replace the language from [3A] in the proposed resolution as item 2).
Hunter Ellinger proposed, and Allen Kaplan accepted, this amendment:
AMENDMENT: Delete the term "experience" from the phrase "general experience step and cost-of-living raises".
VOTE: The motion, as amended, was approved by a unanimous vote of 7-0.
Trustee Della May Moore was absent from the meeting.
The Chair did not vote.
RESOLUTION (as passed)
Be it resolved that the Board:
[1] Retain current policy-based goals and allocations for capital expenditures, compensation, full-time faculty ratio, and adjunct health benefits.
[2] Use at least half of the funding called for in section 11 of policy E-10 to fund increases in compensation and benefits for positions whose comparability ratios under that policy are less than 95%, as long as such positions exist. Also make appropriate allocations, within the overall funding guidelines of that policy, for general step and cost-of-living raises.
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Trustees selected the following preliminary version of Board planning directives:
A. Priorities for program/facilities development:
Give top priority to [a] incremental expansion of those workforce programs presented to the community as justification for requesting increased taxing authority, [b] expanding accessibility and successful goal completion for students (e.g., via scholarships, recruitment, advising), and [c] bringing resources directly supporting general instructional programs within the range typical of peer institutions.
B. High-priority actions to significantly enhance resources for the College and/or students:
[1] Set/use course-specific guidelines and targets for efficiency and adequacy of scheduling.
[2] Allocate budget, personnel, and facilities resources on objective rather than historical criteria.
[3] Increase sustained program-support contributions from community sources (e.g., city, industry).
[4] Examine and benchmark current program subsidies to identify any misalignments with goals, with plans to correct such misalignments reviewed as part of the next planning cycle.
[5] Identify sites in which expansion of classroom size would produce revenues/savings that would more than cover the annualized increased facilities cost.
[TIE VOTE -- needs to be revised for further consideration]:
Expand enrollment in instructional areas producing significant marginal surpluses.
C. Board requirements for further information for consideration of the master plan:
Projections of expected expansions of enrollment, revenue, and expense associated with any substantial program initiations or expansions proposed in the draft master plan.
Executive Session
Reconvene
Agenda Item 7205 (continued)
Discussion of Draft Planning Directives and Master Plan
Agenda Item 7206
Preliminary Discussion of Policy Review
Informational Items
President's Report
Meeting Review
Adjournment
Approved By