MINUTES
Regular
Meeting - Board of Trustees
April 3, 2000
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session on Monday, April 3, 2000, at 6:03
p.m. in the Board Room (201) of the Highland Business Center of the Austin
Community College located at 5930 Middle Fiskville Road, Austin, Texas, with
the following members present: Beverly Watts Davis, Chair/Presiding Officer;
Allen Kaplan, Vice Chair; Hunter Ellinger, Secretary; Lillian Davis; Della May
[arrived at 6:10 p.m.]; Carol Nasworthy [arrived at 6:25 p.m.]; Beverly Silas,
Rafael Quintanilla; and John Worley.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
·
Betty Otter-Nickerson and Brenda Hall of BMC Software
presented a $1,500 gift to Bob Rutishauser, Chair-Elect of the ACC Foundation,
for use in the Technical Communications Department Globalization Program to
purchase an operating system to train students to develop non-English software.
Also participating in the presentation was Dr. Tim Alternero, ACC professor in
the Technical Communications Department and manager for the program.
·
Dr. Marcus Lines and Alice Wendlandt of the Austin
Radiological Association, presented a gift in the amount of $10,000 to Bob Rutishauser,
Chair-Elect of the ACC Foundation, to be used for initiation of the new
Computerized Tomography and MRI programs. Also participating in the
presentation were Rudy Garza, ACC professor of Diagnostic Medical Imaging -
Radiology, and Cecile Sanders, ACC Dean of Allied Health Sciences.
Citizen's
Communication
·
Jennifer Sauter, Executive Director of the Connections
Resource Center, expressed appreciation for the assistance and leadership
provided through the College's Child Development Program. She stated the Center was founded by the
City of Austin in 1993 and now has its own non-profit status. She also expressed appreciation for
assistance from Trustee Lillian Davis, Executive Vice President Steve Kinslow,
Dean Gary Hampton, Professor Julie Todaro, and Stephanie Diina, Coordinator of
Resource Development. Certificates and
information packets were presented to Trustees by Ms. Sauter. Beverly Watts Davis expressed appreciation
to Dr. Davis for her continuing efforts on behalf of the Center.
·
Dorothy Barnett, ACC Assistant Professor, distributed
the "Rio Review" and invitations to the ACC International Festival to
be held at the Rio Grande Campus, April 13, 2000.
·
Beverly Watts Davis expressed appreciation to the ACC
Marketing and College Relations Department for an article in the "Hispanic
Outlook" magazine.
[Trustee
Della May Moore arrived at 6:10 p.m.]
Reports from
Employee Associations
·
Full-Time Faculty Senate - Joe Lostracco, President, spoke
regarding the upcoming Literary Festival; requested reinstatement of the
Teaching Excellence Award presentation during ACC graduation; and asked the
Board to delay discussion of the Substantial Changes to Board Policy item until
review by the Faculty Senate.
·
Adjunct Faculty Association - John Herndon, President,
invited Trustees to a Candidates Forum on Friday, April 14, 4-6 p.m., at the
Eastview Campus. He expressed
appreciation to College President Richard Fonte, Vice President Jerry Miller,
and Associate Vice President Gerry Tucker for assistance with adjunct
compensation.
·
Professional/Technical Employees Association - Sonia
Koerner - No report was presented.
·
Classified Employees Association - Judy Doyen,
President, displayed photographs from the recent Classified Employee's
Luncheon; expressed appreciation for assistance of Pat Stubbs; highlighted a
recent two-hour meeting on professional development with Jerry Miller and Gerry
Tucker; and invited Trustees to participate in the April 21 Classified Association
Breakfast.
·
Student Government Association - Hector Tristan, Jr.,
President, expressed appreciation to: Campus Police Chief Paul Williams for his
participation in the recent Alcohol Awareness program; Maria Loya, ACC student
and first Hispanic woman to be elected as region president for Texas; and Mike
Avilla for coordination of the Alcohol Awareness Week activities and his
efforts as a human rights advocate. Mr.
Tristan called attention to the Association's new tee shirts; advised that the
Association will travel to Corpus Christi on April 8 for elections; and
encouraged Trustees to participate in the Candidate's Forum on April 20,
7:30-10:00 p.m., at the Riverside Campus.
[Trustee
Carol Nasworthy arrived at 6:25 p.m.]
Reports to the
Board
·
Jerry North, College Internal Auditor, reported that
there were no items from Internal Audit's Board Activity Report 0001 (October 1
- December 31, 1999, requiring formal follow up, nor were there any items
remaining from prior reports.
ITEMS FOR
CONSENT
Agenda Item
7209
Minutes of
Board of Trustees Meeting on March 6, 2000
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda Item
7210
FY2000 Budget
Amendments
Recommendation: That the Board of Trustees authorize the
budget amendments as presented.
Agenda Item
7211
Inter-Local
Agreement - Texas Association of Community Colleges
Recommendation: That the Board of Trustees adopt a
Resolution to Participate in an Inter-local Agreement Authorizing Cooperative
Purchasing with the Texas Community College Cooperative Purchasing Network.
Agenda Item
7212
Workforce
Education Program: AAS Degree in
Diagnostic Medical Sonography
Recommendation: That the Board of Trustees approve a new
workforce education program leading to an Associate of Applied Science Degree
in Diagnostic Medical Sonography.
Allen Kaplan moved and Beverly Silas seconded
that:
MOTION:
The Board of Trustees approve the Consent Agenda Items 7209, 7210, 7211,
and 7212, as presented.
VOTE:
The motion passed unanimously on a vote of 8-0.
The Chair did not vote.
[Trustee
Rafael Quintanilla left the meeting.]
Items for
Discussion/Possible Action
Agenda Item
7213
Matters
Related to Conduct of May 6, 2000, Election
Chair
Beverly Watts Davis introduced the item.
College
Legal Counsel Myra McDaniel responded to questions from Trustees regarding
voting locations for Manor and Leander Independent School Districts.
Allen Kaplan moved and Beverly Silas seconded
that:
MOTION:
The Board of Trustees approve an order designating polling places and
appointing election officials for the May 6, 2000, General Election.
VOTE:
The motion passed on a unanimous vote of 7-0.
Trustee Rafael Quintanilla was absent from the
meeting.
The Chair did not vote.
[Chair
Davis left the dais.]
Agenda Item
7214
Planning
Directives (Final Adoption)
The
Chair introduced the item. Trustee
Hunter Ellinger provided information regarding the proposed amendments to the
preliminary version of the directives about the Master Plan proposal and
Trustees discussed the proposed changes.
VOTE
on addition of item [6] to Section B, High priority actions to significantly
enhance resources for the College and/or students: Expand enrollment in
areas where expansion produces significant surpluses, in order to provide funds
for other needs, including expansion of high-priority subsidized programs.
The
motion was approved by a unanimous vote of 7-0.
Trustee
Rafael Quintanilla was absent from the meeting.
Chair
Beverly Watts Davis was absent for the vote.
VOTE on
addition of item [7] to Section B. High
Priority actions to significantly enhance resources for the College and/or
students:
Base
the structure of classroom layout and scheduling on a comprehensive analysis
and plan that provides principles and benchmarks to optimally balance facility
usage, instructional staff levels, and meeting student demand.
The
motion was approved by a unanimous vote of 7-0.
Trustee
Rafael Quintanilla was absent from the meeting.
Chair
Beverly Watts Davis was absent for the vote.
VOTE
on addition of Section D. Program
Approvals. To meet the
requirement of Policy A-7 for Board approval to "initiate or discontinue a
program, to substantially change its scope, or to change it between
college-credit and non-credit status", a proposal with supporting analysis
shall be submitted to the Board for each program for which initiation or a
substantial change in scope is desired.
Any of these proposals that are ready will be considered for approval by
the Board at the same time as the Master Plan.
The
motion was approved by a unanimous vote of 7-0.
Trustee
Rafael Quintanilla was absent from the meeting.
Chair
Beverly Watts Davis was absent for the vote.
Della
May Moore moved and Beverly Silas seconded that:
MOTION: The Board of Trustees adopt the Planning
Directives.
Trustees
discussed the proposed Planning Directives.
John
Worley moved and Della May Moore seconded:
SUBSTITUTE
MOTION: That the Board of Trustees
amend Section A[a]to read: "Give
top priority to [a] incremental expansion of those English as a Second
Language, Adult Basic Education, health programs workforce programs, and other
workforce programs that do not require a tax subsidy", and adopt the
Planning Directives.
Hunter
Ellinger requested a Friendly Amendment:
FRIENDLY
AMENDMENT TO SUBSTITUTE MOTION:
"Give top priority to [a] Adult Basic Education and English as a
Second Language, [b] incremental expansion of those workforce programs
presented to the community as justification for requesting increased taxing
authority (especially health-professions programs)…"
John
Worley moved:
MOTION: Section A[c] be amended to read: "increasing resources directly
supporting general instructional programs within the range typical of peer
institutions.
The
motion failed for lack of a second.
VOTE
ON SUBSTITUTE MOTION WITH FRIENDLY AMENDMENT:
The motion passed on a unanimous vote of 7-0.
Trustee
Rafael Quintanilla was absent from the meeting
The
Chair was absent for the vote.
Dr.
Richard Fonte, College President, advised that the Planning Directives will be
included in the draft Master Plan, Version 5.
Board Planning Directives [as approved]
A. Priorities for program/facilities development:
Give top
priority to [a] Adult Basic Education and English as a Second Language, [b]
incremental expansion of those workforce programs presented to the community as
justification for requesting increased taxing authority (especially
health-professions programs), [c] expanding accessibility and successful goal
completion for students (e.g., via scholarships,
recruitment,
advising), and [d] bringing resources directly supporting general instructional
programs within the range typical of peer institutions.
B. High-priority actions to significantly enhance resources
for the College and/or students:
[1] Set/use
course-specific guidelines and targets for efficiency and adequacy of
scheduling.
[2] Allocate
budget, personnel, and facilities resources on objective rather than historical
criteria.
[3] Increase
sustained program-support contributions from community sources (e.g., city,
industry).
[4] Examine
and benchmark current program subsidies to identify any misalignments with
goals, with plans to correct such misalignments reviewed as part of the next
planning cycle.
[5] Identify
sites in which expansion of classroom size would produce revenues/savings that
would more than cover the annualized increased facilities cost.
[6] Expand
enrollment in areas where expansion produces significant surpluses, in order to
provide funds for other needs, including expansion of high-priority subsidized
programs.
[7] Base the
structure of classroom layout and scheduling on a comprehensive analysis and
plan that provides principles and benchmarks to optimally balance facility
usage, instructional staffing levels, and meeting student demand.
C. Board requirements for further information for
consideration of the master plan.
Projections of
expected expansions of enrollment, revenue, and expense associated with any
substantial program initiations or expansions proposed in the draft master
plan.
D. Program approvals
To meet the
requirement of Policy A-7 for Board approval to "initiate or discontinue
a program, to substantially change its
scope, or to change it between college-credit and non-college-credit
status", a proposal with supporting analysis shall be submitted to the
Board for each program for which initiation or a substantial change in scope is
desired. Any of these proposals that are ready will be considered for approval
by the Board at the same time as the Master Plan.
Agenda Item
7215
Policy Review
- Preliminary Approval of Proposed Minor/Editorial Changes
Vice
Chair Allen Kaplan introduced the item.
Trustee Hunter Ellinger called attention to the summary of comments from
Trustees. This item will appear on the
agenda for the April 17 Board Work Session.
[Chair
Davis returned to the dais.]
Agenda Item
7216
Audit Services
Contract
Vice
Chair Allen Kaplan introduced the item.
Jerry Miller, Vice President of Business Services, provided information
and responded to questions from Trustees concerning the staff recommendation to
contract with Garza/Gonzalez & Associates, CPA, for a one-year contract, renewable
yearly for a five-year period beginning with fiscal year ending August 31,
2000. This item will be on the agenda
for action at the May 1, 2000, Board meeting.
Agenda Item
7217
Bookstore
Contract
Mr.
Kaplan introduced the item and Steve Kinslow, Executive Vice President for
Campus Operations, Student Affairs, and School Relations, provided information
and responded to questions from Trustees regarding the recommendation from
staff to negotiate the bookstore services contract with Barnes & Noble. This item will be on the agenda for action
at the May 1, 2000, Board meeting.
Agenda Item
7218
Network
Equipment Maintenance Agreement
Mr.
Kaplan introduced the item and Bill Carter, Associate Vice President for
Information Technology, provided information and responded to questions from
Trustees regarding a proposed one-year Network Equipment Maintenance Agreement
with Southwestern Bell Telephone to cover the district's ethernet switches,
routers, and ATM switches. This item
will be on the agenda for action at the May 1, 2000, Board meeting.
Agenda Item
7219
Draft Master
Plan Review
Mr.
Kaplan advised that this item would be deferred to the April 17, 2000, Board
Work Session and Beverly Watts Davis inquired regarding the College's
procedures for crises on campuses.
Agenda Item
7220
Policy Review
- Substantial Changes and Policy Additions (First Draft Review)
Mr.
Kaplan advised that this item would be deferred until the April 17, 2000, Board
Work Session.
President's
Report
No
report was presented.
Meeting Review
No
review occurred.
Executive
Session
There
was no Executive Session.
Announcements
·
Trustee Della May Moore advised that the Western
Regional Conference of the Association of Community College Trustees would be held
in San Antonio in June 2000.
Adjournment
Having
no motion before the Board, the April 3, 2000, regular meeting of the Austin
Community College Board of Trustees was adjourned at 7:50 p.m.
Approved By
Hunter
Ellinger, Secretary