MINUTES
Regular
Meeting - Board of Trustees
August
7, 2000
In
accordance with the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session on Monday, August 7, 2000, at 6:05
p.m. in the Board Room (201) of the Highland Business Center of the Austin
Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the
following members present: Lillian Davis, Chair/Presiding Officer; Beverly
Silas, Vice Chair; John Worley, Secretary; Beverly Watts Davis; Allen Kaplan;
Della May Moore [arrived at 6:05 p.m.]; Carol Nasworthy; and Rafael
Quintanilla.
It
is further found and determined that in accordance with the policies and orders
of this Board, the notice of this meeting has been posted and return thereof
made pursuant to the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, and there has been full compliance
with the terms and provisions of said act, including the timely posting of the
subjects of this meeting.
Recognitions
The
Chair recognized:
·
Stephanie
Diina, Resource Development, and Robert Rutishauser, Chair of ACC Foundation,
introduced Ray Solano from Kinetics, Inc.
Mr. Solano presented a check in the amount of $32,600 to the Austin
Community College Foundation for the SEMI-Frank Squires Scholarship
Fund.
·
Trustee
Beverly Watts Davis recognized Pat Stubbs and presented her with a floral
bouquet for assistance to Ms. Davis during her tenure as Board Chair and for
continuing assistance to the Board.
·
The
following new employees were introduced:
Raquel Whitney, Grant Writer, Grant Development and Governmental
Relations, Highland Business Center; Barry Silverberg, Grant Writer, Grant
Development and Governmental Relations, Highland Business Center; Paula Bennett,
Budget Coordinator, Business Services, Highland Business Center; Jim Walker,
Research Initiatives Coordinator and Sustainability Indicator Project Director,
Highland Business Center; and Stephan Sanchez, Webmaster, Open
Campus.
Citizens
Communication
No one addressed the
Board.
Reports
from Employee Associations
·
Full-Time
Faculty Senate - No report was presented.
·
Adjunct
Faculty Association - John Herndon, President, spoke in support of the FY 2001
budget with pay increases and instructional associate positions for adjunct
faculty with health benefits.
Trustees recognized the leadership of John Herndon.
·
Professional/Technical
Employees Association - Sonia Koerner - No report was
presented.
·
Classified
Employees Association - Judy Doyen, President, spoke regarding the association's
support of the College President and Board; Board Vice Chair Beverly Silas was
recognized for participation in a recent association meeting; classified
employees requested inclusion in the early retirement plan; and new association
officers were named: Barbara
Dickey, President; Rebecca D'Amico, President-Elect; Tracy Miller Thompson,
Secretary.
·
Student
Government Association - No report was presented.
Reports
to the Board
·
Tyra
Duncan-Hall, Provost of Eastview and Riverside Campuses, presented a video and
discussed a summary of activities of the Summer Youth Academy. She recognized the partnership with AMD
and presented a plaque to Mike Johnson and Carol Dicks of AMD in recognition of
support of the Summer Youth Academy.
·
Carole
Arredondo, ACC Director of Community Programs, called attention to a video and
spoke regarding curriculum of the Voyager program for kindergarten through sixth
grade students.
·
Jerry
North, College Internal Auditor, called attention to the April 1-June 30
Internal Audit Report and responded to questions from Trustees.
·
Jerry
Miller, Vice President for Business Services, introduced Jolene Lampton, College
Controller, reviewed the Quarterly Financial Statement and Investment Report and
responded to questions from Trustees.
ITEMS
FOR CONSENT
Agenda
Item 7258
Minutes
of July 10, 2000, Regular Meeting; July 24, 2000 Work Session of the Board of
Trustees
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda
Item 7259
Board
Planning Activities for Next Six Months
Recommendation: That the Board of Trustees approve the
activities and goals which are desirable for the Board during the next six
months.
******************************
1.
Budget for FY 2000-2001
2.
Master Plan/Facilities Plan
3.
Health Services Facility
4.
Annexation Strategies and Timing
5.
Building Bond Refinancing--$20 million
B.
Board Relations with Community
1.
Community Relations involvement of Board member and review of Administrative
plans
2.
Legislative meeting with local legislators (identification of legislative
priorities)
3.
Community Dialogues at Board meeting
Topics:
·
Partnerships
with ISD-CATF, ECP partnerships, others
·
Meeting
Workforce needs—Chambers, AARO, CAWB, AFL-- Central Labor Council, Building
Trades Council
·
ACC
advisory Committee—workforce
·
Social
Equity-CAN, Austin Interfaith, Urban League, CAWB, etc (Welfare to Work
Discussion)
·
Manor
ISD
4.
Televising (Video streaming) of board meetings
5.
Use of electronic media (internet, e-mail)
C.
Student Issues
1.
Tuition Waivers, Scholarships, Fees
2.
Facilities for Students (Student life of Campus)
3.
Early College Start, Working with Youth to increase college
orientation.
4.
Student recruitment of Disadvantaged Populations—
5.
At Risk populations, (Welfare to Work, Adult Basic Ed, inadequately prepared
students)
6.
Foundation Role in scholarships, financial support for
students.
7.
Customer Service orientation of ACC (getting service and questions
answered)
D.
Board Monitoring of Policy and Administration
operations
1.
Review of Purchasing Policy Reporting for level of detail
2.
Create schedule of Policy reports from Administration
3.
Review of Salary Comparison groups for use in 2001.
4.
Internal Customer Service (Baldridge, Internal Satisfaction
Survey)
5.
Reports of External consultants on Process issues, payroll, hiring, accounting
systems
6.
Citizens' Economic Advisory Committee
********************************************
Proposed Community
Dialogues
I. September 18, 2000, Board Work Session - Cypress Creek
Campus
·
Discussion of Partnerships with ISDs
Topics to be
included are:
a. Increasing college-going
rates (The K-16 vision)
b. Tech-prep, Early College
Start, middle school connections
c. Facility sharing, faculty
sharing
d.
The concept of the “seamless
system”—the early building of the pipeline
Dialogue with Community Boards of The Education and Careers Partnership & CATF, superintendents from taxing district plus several others
II. October 16, 2000, Board Work Session - Highland Business
Center
·
Discussion of ACC role to
facilitate workforce to meet the needs of employer community
Use of internships, corporate funding,
etc.
Dialogue discussion with Chamber, AARO, CAWB, Capitol City Chamber,
Hispanic Chamber, Asian Chamber, AFL, Central Labor Council, Building Trades
Council
III.
November 6, 2000,
Regular Meeting - Highland Business Center
·
Progress of ACC in meeting
the workforce needs of community--dialogue with all ACC advisory board
chairs
IV. November 20, 2000, Board Work Session - Eastview Campus
·
Social Equity Discussion--
Dialogue of ACC role on Welfare to Work, unemployed adults, etc.
Dialogue
with representative of CAN, CAWB, Austin Interfaith, Urban League, possible
others such as Social Equity Committee of AARO, Austin Interfaith
V. December 11, 2000, Regular Meeting -
Manor
·
Review of Grants and
External private funding-- Possible discussion with Foundation Executive
Committee along with report on grant strategies and
objectives
·
Review of Services to
Manor—progress since annexation—Dialogue with Manor ISD Superintendent and other
interested parties
********************************************
BOARD WORK
PLAN
NEXT SIX
MONTHS
1.
Review and Discussion of FY 2001 Budget (A-1)
·
1st
and 2nd July meetings, with vote scheduled for 1st meeting in August
2.
Discussion of Legislative Priorities, TACC priorities, and ACC priorities
(B-2).
One session with legislators (non-board meeting night, possible
breakfast)
·
2nd
July meeting
3.
Discuss schedule for community dialogues and meetings with outside groups
that would be held in conjunction with a board meeting (B-3)
·
2nd
meeting in July
4.
Bond re-financing presentation by Financial Consultant - timetable,
mechanics, etc.
(A-5)
·
1st
meeting in August
5.
Tuition waiver/Fee Policy review (C-1)
·
1st
meeting in August
6.
Finalize Community Dialogue plan of Trustees and Board work plan for next
six months (B-3)
·
1st
meeting in August
7.
Board Retreat Discussion (August 18-19)
·
Discussion
of community relations strategies, Trustees' role, review community surveys (B-1) (B-5)
·
Master/Facility
Planning and use of $20 million bond re-financing (A-2)
·
Annexation
strategies, timetables - Round Rock, etc.
(A-4)
·
Review
of last six months at ACC
9.
Pending
Resolutions of Annexation
·
1st
meeting in September
(A-4)
10.
Tuition Waiver expansion and Fee policy - Final action, if any are identified in
August meeting
(C-1)
·
1st
meeting in September
11.
Discussion of resolution supporting Master Plan (A-2) (C-2)
·
1st
meeting of September (for hearing only) with final resolution at 1st
October meeting
12.
Purchasing Board Policy - Review of level of detail of reports (D-1)
·
1st
meeting in September
13.
Discussion of Televising (and video streaming) regular board
meetings
(B-4)
·
1st
meeting in September
14.
Discussion
of Partnerships with ISDs (C-3)
(B-3).
Topics
to be included are:
a. Increasing college-going
rates (The K-16 vision)
b. Tech-prep, Early College
Start, middle school connections
c. Facility sharing, faculty
sharing
d. The concept of the
“Seamless system”—the early building of the pipeline
Dialogue
with Community Boards of The Education and Careers Partnership & CATF,
superintendents from taxing district plus several others
·
2nd
meeting in September (to be held at
Cypress Creek Campus)
15.
Health Science Building—bonding—review of plan—report of
administration
(A-3)
·
1st
meeting in October
16.
Review of Salary Comparison groups for employee groups- finalize salary
comparison groups for use in Spring 2001
(D-3)
·
1st
meeting in October
17.
Review of Internal Customer Service - Result of internal satisfaction
survey, review of Baldridge results, review of management process reports from
outside consultants (C-7) (D-4) D-5)
·
1st meeting in October
18.
Citizen's
Economic Advisory Committee--Discuss purpose and use (D-6)
·
1st
meeting in October
19.
Review of Student Service-oriented board policies and results (C-4) (C-6)
a. Retention and Recruitment strategies,
annual report, proposed outreach strategies to reach disadvantaged populations
b. Student Aid promotion, alternative
funding sources for aid
·
2nd
meeting in October (to be held at Highland Business
Center)
20. Discussion of ACC
role to facilitate Workforce to meet the needs of employer community
Use of internships,
corportate funding, etc.
(C-5)
Dialogue
discussion with Chamber, AARO, CAWB, Capitol City Chamber, Hispanic Chamber,
Asian Chamber, and AFL
·
2nd
meeting in October (to be held at Highland Business
Center)
21. Board revisions in
Policy, potential directives in any area of retention,
recruitment,
outreach
etc. (C-4)
(C-6)
·
1st
meeting in November
22.
Progress of ACC in meeting the Workforce needs of community—Dialogue with
all ACC advisory Boards chairs
(C-4) (C-5)
·
1st
meeting in November
23.
Discussion of other Board Policy reports, schedule of administrative
reports- level of detail (D-2)
·
1st
Meeting in November
24. Social Equity
Discussion-- Dialogue of ACC role on Welfare to Work,
unemployed
adults, etc.
Dialogue
with representative of CAN, CAWB, Austin Interfaith, Urban League, possibly others such as Social Equity
Committee of AARO (C-4) (C-5)
(B-3)
·
2nd
meeting in November (to be held at Eastview Campus)
25. Board review of
Health Science Building Bids—Presentation by Bidders (A-3)
·
1st
meeting in December (to be held in Manor)
26.
Review of Grants and External private funding-- Possible discussion with
Foundation Executive Committee along with report on grant strategies and
objectives (C-1)
(C-6)
·
1st
meeting in December (to be held in Manor)
27.
Review
of Services to Manor—progress since annexation—Dialogue with Manor ISD
Superintendent, other interested parties
(B-3)
·
1st
meeting in December (to be held in Manor)
Agenda
Item 7260
Proposed
Approval of Legislative Priorities
Recommendation: That the Board of Trustees
review/discuss/adopt the list of proposed legislative priorities of the College
for the Seventy-Seventh Legislative Session of the Texas Legislature.
Agenda
Item 7261
Fiscal
Year 2001 Budget
Recommendation: That the Board of Trustees adopt the
proposed balanced budget for FY 2001 in the amount of
$93,860,074.
Trustee
Carol Nasworthy moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees approve Consent
Agenda Items 7258, 7259, 7260, and 7261.
Trustee
Della May Moore requested Consent Agenda Item 7260, Proposed Approval of
Legislative Priorities, be pulled for discussion and Board Secretary John Worley
requested Consent Agenda Item 7261, FY 2001 College Budget, be pulled for
discussion.
VOTE: The motion passed by a unanimous vote of
8-0 to approve Consent Agenda Items 7258 and 7259.
The
Chair did not vote.
Agenda
Item 7260
Proposed
Approval of Legislative Priorities
Trustees
discussed legislative priority #8 of Agenda Item 7260 and the need for language
revisions, prioritization of the listing, and reversal of #7 to #6 and #6 to
#7.
Trustee
Beverly Watts Davis moved that:
MOTION: The Board of Trustees approve the
legislative priorities with omission of #8.
The
motion failed for lack of a second.
Barbara
Mink requested the following amendments to ACC-Specific
Priorities:
FRIENDLY
AMENDMENTS: #3 "…(potential
ACC co-location)…"; #4 "Explore expansion of Expand Tuition Waivers for recent
high school …"; priority order be changed to list #7 as #6, and list #6 as
#7.
Trustee
Rafael Quintanilla moved and Carol Nasworthy seconded that:
MOTION: The Board of Trustees approve the
legislative priorities as amended.
John
Worley requested friendly amendments to ACC-Specific
Priorities:
FRIENDLY
AMENDMENTS: Add to first sentence
of #8 "Allow community college boards to go to single-member districts (in
whole or part) without requiring …" and
add
at end of #8, "unless two or more board members choose the same service
area."
Rafael
Quintanilla and Carol Nasworthy accepted the friendly
amendments.
VOTE: The motion to adopt the following
legislative priorities passed on a vote of 7-1.
FOR: Allen Kaplan, Barbara Mink, Della May
Moore, Carol Nasworthy, Beverly Silas, Rafael Quintanilla, and John
Worley
Against: Beverly Watts
Davis
The
Chair did not vote.
TACC
LEGISLATIVE PRIORITIES
1.
Support
the 5-biennium phase-in plan for reaching state formula obligation for
appropriations for community colleges.
2.
Expansion/increased
funding of the Skills Development Fund.
3.
Merger
of the Smart Jobs Fund into the Skills Development Fund.
4.
New
funds set-aside for "High Priority Program" category, to allow colleges to
access funds for program startup in order to offer training in new technologies
as workforce needs initiative.
5.
K-16
Partnerships.
6.
Employee
Benefits-Short Fall Funding.
7.
Student
residency issues.
ACC-Specific
LEGISLATIVE PRIORITIES
1.
State
Financial Aid for the Most needy: provides funding for the most
disadvantaged students, those with no personal or family "Expected Contribution"
(Financial term "Zero EFC")
Subcategory
could be funding to target students entering career training programs, offering
opportunity to those most negatively impacted by the digital divide who fall
into the "Zero EFC" category.
2.
Tuition
flexibility to offer discounted or reduced tuition, with community college
boards of trustees allowed broader powers for determining. Community colleges should also have the
same rate reduction flexibility as universities. One example of flexibility would be to
charge lower tuition for courses scheduled in the least popular time slots, in
order to most efficiently use existing space, facilities, and
equipment.
3.
Williamson
County higher education facility for Southwest Texas State Universisty (ACC
co-location
4.
Expand
Tuition Waivers for recent high school or GED TANF recipients (more legal
flexibilities for waivers)
5.
Expansion
of Adult Education funding for those on TANF by establishing set-asides of
available TANF funds.
6.
Health
insurance under Teacher Retirement System for adjunct faculty
members.
7.
Option
to offer In-District tuition for students in specialized technical programs from
higher education institutions in Mexico (or other countries, possibly) to attend
certain ACC programs (such as Semiconductor Manufacturing) where the college has
agreements with those partner institutions, making possible not only better
opportunities for their students but also expanding the potential for
stronger/improved relationships with our international partners. This wold be somewhat like the existing
exemptions for those colleges along the border, but our request (at least for
Mexico) would be narrower in scope of exemption as
described.
8.
Allow
community college boards to go to single-member districts (in whole or in part)
without requiring the entire board to run (complete the trustee terms); this
would change the current language which requires that single-member district
elections involve all board members to run for election at one time, to allow
staggered terms to be completed.
Additionally, candidates would be allowed to select their service area
rather than draw lots, unless two or more board members choose the same service
area.
Agenda
Item 7261
Fiscal
Year 2001 Budget
Carol
Nasworthy moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees approve the FY2001
Budget.
Rafael
Quintanilla moved and Carol Nasworthy seconded that:
SUBSTITUTE
MOTION: The Board of Trustees
approve the FY2001 Budget with a $1 tuition increase istead of a $2 increase for
the Spring 2001 semester.
Trustees
discussed the proposed budget, including salaries for approximately six
classified employees who have not received a salary increase for five years
because the salaries for these positions were found to be above market average
during the reclassification study.
Dr. Elva Allie, Executive Vice President, responded to questions from
Trustees regarding the Adult Basic Education program.
Beverly
Watts Davis requested a friendly amendment to add to the Substitute Motion: FRIENDLY AMENDMENT: That a cost of living adjustment be made
to the salaries of these 5 or 6 employees.
Rafael
Quintanilla and Carol Nasworthy accepted the friendly
amendment.
VOTE: The Substitute Motion with Friendly
Amendment passed on a vote of 6-2.
For: Beverly Watts Davis, Allen Kaplan, Della
May Moore, Carol Nasworthy, Beverly Silas, and Rafael
Quintanilla.
Against: Barbara Mink and John
Worley.
The
Chair did not vote.
Items
for Discussion/Possible Action
Agenda
Item 7262
Service
Center/Warehouse Building Purchase
Dr.
Davis introduced the item and Dr. Steve Kinslow, Executive Vice President for
College Operations, Student Affairs, and School Relations, provided information
concerning the review process and the review committee's recommendation that
Austin Community College enter into a contract with Kennedy-Wilson,
International of Austin, Texas, in the amount of $4,633,167 for the purchase of
approximately 53,000 square feet in office and warehouse space as a
design-build, turn-key process.
Carol
Nasworthy moved and Della May Moore seconded that:
MOTION: The Board of Trustees enter into a
contract with Kennedy-Wilson, International of Austin, Texas, for the purchase
of office and warehouse space.
Allen
Kaplan moved and Beverly Watts Davis seconded that:
SUBSTITUTE
MOTION: The Board of Trustees
reject all proposals and restart the bid process.
VOTE: The motion failed on a vote of
3-4.
For: Beverly Watts Davis, Allen Kaplan, and
Beverly Silas.
Against: Barbara Mink, Della May Moore, Carol
Nasworthy, and Lillian Davis.
Trustees
Rafael Quintanilla and John Worley were absent for the
vote.
Allen
Kaplan moved and Beverly Silas seconded that:
MOTION: The Board of Trustees table Agenda Item
7262.
VOTE: The motion failed on a vote of
4-5.
For: Beverly Watts Davis, Allen Kaplan,
Barbara Mink, and Beverly Silas.
Against: Della May Moore, John Worley, Rafael
Quintanilla, Carol Nasworthy, and Lillian Davis.
Carol
Nasworthy moved and Della May Moore seconded that:
MOTION: The Board of Trustees accept the staff
recommendation and begin negotiations with Kennedy-Wilson, International of
Austin, Texas, with the understanding that the final purchase dependent upon a
satisfactory environmental study.
Allen
Kaplan moved and Beverly Watts Davis seconded that:
SUBSTITUTE
MOTION: That the Board of Trustees
reject all proposals and to restart the process.
VOTE: The motion failed on a vote of
4-5.
For: Beverly Watts Davis, Allen Kaplan,
Barbara Mink, and Beverly Silas.
Against: Della May Moore, John Worley, Rafael
Quintanilla, Carol Nasworthy, and Lillian Davis.
Dr.
Nasworthy requested a vote on calling the question.
VOTE
ON CALLING THE QUESTION: The motion
failed on a vote of 2-6.
For: Carol Nasworthy and Barbara
Mink.
Against: Beverly Watts Davis, Allen Kaplan, Della
May Moore, Rafael Quintanilla, Beverly Silas, and John
Worley.
The
Chair did not vote.
Carol
Nasworthy moved and Della May Moore seconded that:
MOTION: The Board of Trustees have staff to
enter into negotiations with Kennedy-Wilson, International of Austin, Texas and
that the actual purchase of the building include an environmental
assessment.
VOTE: The motion passed on a vote of
5-4.
For: Barbara Mink, Della May Moore, Carol
Nasworthy, John Worley, and Lillian Davis
Against: Beverly Watts Davis, Allen Kaplan,
Rafael Quintanilla, and Beverly Silas.
The
agenda was reordered.
Agenda
Item 7265
Presentation
on Refinancing of Bonds
Chair
Davis introduced the item and Jerry Miller and Jorge Rodriguez, Vice President
of Coastal Securities, presented information concerning refinancing of the bonds
and responded to questions from Trustees.
Della
May Moore moved and Beverly Watts Davis seconded that:
MOTION: The Board of Trustees adopt the bond
financing timeframe.
VOTE: The motion passed by a unanimous vote of
7-1.
For: Beverly Watts Davis, Allen Kaplan,
Barbara Mink, Della May Moore, Carol Nasworthy, Beverly Silas, and Rafael
Quintanilla.
Against: John Worley
The
Chair did not vote.
Agenda
Item 7263
Tax
Rate Planning Calendar and Scheduling of a Public Hearing for Proposed Tax Rate
on September 5, 2000
The
Chair introduced the item.
Allen
Kaplan moved and Barbara Mink seconded that:
MOTION: The Board of Trustees approve the
proposed 2000 Property Tax Rate Planning Calendar including a five cent tax
rate, record a vote, and schedule a public hearing for September 5,
2000.
VOTE: The motion passed on a unanimous vote of
9-0.
Agenda
Item 7264
Discussion
of Tuition Waivers and Fees
The
Chair introduced the item and Dr. Richard Fonte, College President, called
attention to the information provided in the agenda on waivers and fees. He stated that this item would be
included on the agenda for the September 5 Board meeting. Dr. Fonte asked that comments be
forwarded to him.
President's
Report
No
report was presented.
Meeting
Review
No
review occurred.
Executive
Session
There
was no Executive Session.
Announcements
Trustees
were reminded of the August 11 event at the Speakeasy in honor of Carol
Nasworthy's birthday and to benefit the ACC Student Emergency Assistance Fund
Adjournment
Having
no motion before the Board, the August 7, 2000, regular meeting of the Austin
Community College Board of Trustees was adjourned at 9:55
p.m.
Approved
By
John
Worley, Secretary