MINUTES

Regular Meeting - Board of Trustees

November 6, 2000

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, November 6, 2000, at 6:05 p.m. in the Board Room (201) of the Highland Business Center of the Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Lillian Davis, Chair/Presiding Officer; Beverly Silas, Vice Chair; John Worley, Secretary; Beverly Watts Davis [arrived at 6:20 p.m.]; Allen Kaplan; Barbara Mink; Carol Nasworthy [arrived at 7:40 p.m.] and Rafael Quintanilla. Trustee Della May Moore was absent. Dialogue participants were: Richard Fonte, College President; Dr. Elva Allie, Executive Vice President; and Dr. Alan Rasco, Associate Vice President for Work Force Education; Beverly Mashburn, Linda Welsh, Dan Foust, Mark Mathews, Rudy Garza, Gina Swearingin, Brad Boelter, Doris Spraggins, Andy Murphy, Bob Hettenhausen, , Betty Helton, Nick Sarantakes, John D. McCoy, Dale Dingley, David Cantu, Terry Gilbert, M. Wayne Wilson, Russ Scanlon, Pam Soto, Marcus Lines, Hugh Prifogle, Deborah Drummond, Pat Recek, Sue Carrell, Laura Adams, Pauline Van Meurs, David Tobey, Lynn Jones, Roger Leathers, Mary Kohls, Antonio Hernandez, Steve Kooker, Cecile Sanders, Mike Midgley, Warren Donworth, Jesus Cases, Dennis Haas, Debra V. Woodruff, Lynn Beaman, Bernice Basse, William Moore, Andrew Saldana, Katherine Staples, Ray Vaughan, Deborah Rosenquist, Kathy Baumbach, Roy Rushing, Ken Francous, John Sneed, Camille Street, Jane Latham, Andrew Cortez, Dee Dobbs, Bruce A. Watson, Carolyn A. Ragland, Verda Turnbo, Bo Johnson, Janet Sims, Melissa Manceaux, Edwin Blake, Rip Rowan, Barbara Potts, Sandra McCrary-Marshall, P. W. Leach, Alan Rasco, Elva Allie, Steve Kinslow, Gary Hampton, Reed Peoples, Sue Pardue, Barbara Fox, and Jerry Haba.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Agenda Item 7293

Dialogue with ACC Workforce Advisory Committee Chairs

Dr. Lillian Davis, Board Chair, welcome participants to the dialogue session and introductions occurred. Dr. Elva Alle, Executive Vice President, expressed appreciation to the participants for attendance and discussed the role and importance of the committees to the community. Dr. Alan Rasco, Associate Vice President for Workforce Education, facilitated dialogue with participants regarding: (1) positives of the Austin Community College workforce programs; (2) perception of workforce needs in the Austin area changing during the next 5-10 years; (3) what ACC could do for committee chairs and other committee members to assist with making the advisory role more productive; (4) some of the things that advisory committees could do in partnership with ACC that are not already being done; and (5) how the advisory committees can assist ACC workforce programs in becoming better than they currently are.

Dr. Davis expressed appreciation to dialogue participants and stated that the discussion provided valuable information concerning the programs at Austin Community College in workforce education.

Recognitions

There were no recognitions.

Citizens Communication

· Morris Williamson, citizen, requested the Board delay action on Agenda Item 7295, SoCo Consulting, Inc., Contract - Process Review of Payroll, Benefits, and Compensation Records, to allow additional time for review.

· Joseph Orosco, ACC/AFT, spoke regarding endorsement of the one-College concept; urged College administration to move to campus-based services; survey would be presented at the next Board meeting.

· Allison Mosshart, Chair of the ACC/AFT, spoke regarding: a recent meeting with Executive Vice President Elva Allie regarding the number of classes cancelled and list of temporary full-time faculty; desired information on overloads; 400+ responses were received to survey; and expressed appreciation to Adjunct Faculty Association for the meeting on February 3.

· Joe Lostracco, ACC, spoke regarding Agenda Item 7294, ACC-Funded Contract for State Comptroller's Performance Review, and payroll issues.

Reports from Employee Associations

· Adjunct Faculty Association - Kamil Jbeily, President, expressed appreciation for attendance at the November 3 meeting of the Adjunct Faculty Association; encouraged continued dialogue sessions; asked the administration and Board to work together for full implementation of the compensation policy; and invited Trustees to attend the Association's Spring meeting.

· Classified Employees Association - Barbara Dickey, President, Full-Time Faculty Senate - advised that a new President-Elect will be introduced at the next Board meeting following the November 22 election; stated the recipient of the Association's scholarship was Louise Chu; Jackie Pool continues to work on the emergency assistance fund; 34 classified employees currently serve on College committees; and Karen Bauer, Employee Assistance Program, would speak at the November 14 Association meeting.

· Full-Time Faculty Senate - Paula Robertson-Rose, President, spoke regarding Agenda Item 7294, ACC-Funded Contract for State Comptroller's Performance Review, and encouraged the College to fund the expenditure of $62,500 for ACC's share of the review.

· Professional/Technical Employees Association - Sue Raye, Secretary, stated that a holiday project will be determined; advised that Julie Todaro will be the speaker at the Association's December 5, meeting, 11a.m. - 1:30 p.m., at the Highland Business Center V-TEL Room; Dr. Fonte will speak at the March meeting of the Association; Dr. Steve Kinslow will speak in June; the web site is updated; the Association has full representation on committees and task forces, and has representatives at all campuses; called attention to the five-part form on the web site for Association membership; and expressed appreciation to Beverly Watts Davis.

· Student Government Association - Dawn Shesko, President, was unable to attend, but would provide information to Trustees by e-mail.

Reports to the Board

· July 1 - September 30, 2000, Regular Audit Report - Jerry North, Internal Auditor, called attention to the information provided in the agenda including: Sales Tax Report, Second Quarter 2000; TIF Assessment Report, Second Quarter 2000; Reconciliation of Connections Account; and Assisted Controller in Preparation for Annual Audit.

ITEM(S) FOR CONSENT

Agenda Item 7294

ACC-Funded Contract for State Comptroller's Performance Review

Recommendation: That the Board of Trustees not use Austin Community College funds to partially underwrite the cost of a performance review b the State Comptroller

Carol Nasworthy moved and Beverly Watts Davis seconded that:

MOTION: Austin Community College use funds to partially underwrite the cost of a performance review by the State Comptroller in the amount of $62,500.

Trustees discussed a performance audit by the State Comptroller's Office versus the possibility of an audit by the State Auditor's Office.

AMENDMENT TO MOTION: John Worley moved and Beverly Watts Davis seconded that action on this item be postponed until the December 11, 2000, Board meeting to allow receipt of information from the State Auditor's Office.

VOTE ON AMENDMENT TO MOTION: The motion failed on a vote of 6-1.

For: John Worley

Against: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Carol Nasworthy, Rafael Quintanilla, and Beverly Silas.

Trustee Della May Moore was absent from the meeting.

The Chair did not vote.

Administration responded to questions from Trustees regarding possible services available from the State Auditor's Office.

Carol Nasworthy revised the Original Motion and Beverly Watts Davis agreed:

MOTION: The Board of Trustees approve the expenditure of approximately $62,000 for a Texas Performance Review by the State Comptroller's Office at the time that the Comptroller can put the College on the schedule.

FRIENDLY AMENDMENT TO MOTION: That the Board of Trustees direct the administration to look into the possible use of the State Auditor's Office for an efficiency and economy audit.

Carol Nasworthy and Beverly Watts Davis accepted the Friendly Amendment.

VOTE: The amended motion passsed on a vote of 6-1.

For: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Carol Nasworthy, Rafael Quintanilla, and Beverly Silas.

Against: John Worley

Della May Moore was absent from the meeting.

The chair did not vote.

Discussion/Possible Action:

Agenda Item 7295

SoCo Consulting, Inc., Contract - Process Review of Payroll, Benefits, and Compensation Records

Dr. Davis introduced the item.

Carol Nasworthy moved and Beverly Silas seconded that:

MOTION: The Board of Trustees authorize the administration to enter into a consulting agreement with SoCo Consulting, Inc., to continue to integrate and automate all major human resources operations, including payroll.

AMENDMENT TO MOTION: Beverly Watts Davis moved and Allen Kaplan seconded that the motion be amended to extend the work that was proposed to include the completion of the documentation of procedures to help staff get to a self-sufficiency point, including finishing and documenting all close-out procedures, for all accounting areas that we have had problems with--student accounting, grants, cashier department, petty cash and budget and a report to be presented to the Board directly.

Trustees discussed the proposed amendment to the motion.

Allen Kaplan withdrew his second to the amendment to the motion.

Dr. Fonte suggested that the Board take action on this proposed contract and that the other items be brought back for consideration at the next Board meeting.

VOTE ON ORIGINAL MOTION: The motion passed on a vote of 6-1.

For: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Carol Nasworthy, Rafael Quintanilla, and Beverly Silas

Against: John Worley

Trustee Della May Moore was absent from the meeting

The Chair did not vote.

Agenda Item 7296

Resolution to Transfer Endownments to Austin Community College Foundation

Dr. Davis introduced the item.

Allen Kaplan moved and Rafael Quintanilla seconded that:

MOTION: That the Board of Trustees approve the Resolution to transfer titles of ACC held endowments to the ACC Foundation.

VOTE: The motion passed on a vote of 7-0.

For: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Carol Nasworthy, Rafael Quintanilla, Beverly Silas, and John Worley.

Against: None.

Trustee Della May Moore was absent from the meeting.

The Chair did not vote.

RESOLUTION

WHEREAS, certain funds have been contributed to Austin Community College (“College”) by donors as charitable gifts for the purpose of endowing scholarships; and

WHEREAS, the Board of Trustees (“Board”) of the College finds that retaining the funds would substantially impair the accomplishment of the purposes of the gift in that the administrative management of the funds by the College does not yield the best return on investment due to the relatively small amount of funds involved; and

WHEREAS the Board finds that investing the scholarship monies provided by private donors within a single fund under the control of the Austin Community College Foundation (“Foundation”) would accomplish better return on investment, thereby accomplishing the purposes of the gifts;

NOW THEREFORE, be it resolved by the Board of Trustees of Austin Community College that counsel for the College, Bickerstaff, Heath, Smiley, Pollan, Kever & McDaniel, are and are hereby authorized and directed to file suit in the appropriate court of Travis County to substitute the trustees of the Austin Community College Foundation for the College as trustees of the ACC General Scholarship Fund, the Boone Baker endowment, the Peggy Hale Crowshaw Scholarship Fund, the Delco Scholarship Fund, the Fredlund-Traverso Scholarship Fund, the Kirschner-Archer Endowment Fund, the Nursing Program Fund, the Travis County Medical Nursing Scholarship Fund and the Ruth Townley Scholarship Fund, subject to the restrictions originally placed on said funds by the donors.

ADOPTED this 6th day of November, 2000, at a duly noticed public meeting of the Board of Trustees of Austin Community College.

Lillian Davis, Board Chair

ATTEST:

John Worley, Board Secretary

Agenda Item 7297

Hardware Maintenace Agreement with the IBM Corporation

Board Secretary John Worley became Chair/Presiding Officer and introduced the item.

Dr. Fonte stated that this is a hardware maintenance agreement with the IBM Corporation for Fiscal Year 2001 and would be included on the consent agenda for action at the December 11 Board meeting.

Carol Nasworthy moved and Della May Moore seconded that:

MOTION: The Board of Trustees adopt the proposed College Comprehensive Master Plan.

VOTE: The motion passed on a vote of 6-1.

For: Allen Kaplan, Della May Moore, Barbara Mink, Carol Nasworthy, Rafael Quintanilla, and Beverly Silas

Against: John Worley

Trustee Beverly Watts Davis was absent from the meeting.

The Chair did not vote.

Trustee Lillian Davis became Chair/Presiding Officer.

Agenda Item 7298

Discussion of Purpose and Use of a Citizen's Economic Advisory Committee

Dr. Davis introduced the item. Dr. Worley provided information and Trustees discussed the purpose, use, and desirability of a Citizen's Economic Advisory Committee.

Agenda Item 7299

Discussion of Reports Required by Board Policy

Dr. Davis introduced the item and Dr. Fonte provided information concerning the reports. He stated that the schedule would be made available at the next Board meeting.

Informational Item(s)

Dr. Fonte called attention to the informational item in the agenda including a letter to Russ Griffith, President of Datatel, citing the College's problems with the Datatel System. Dr. Fonte stated he will respond to the recent letter from Datatel; will call for meeting with North Harris County and Dallas County Community College Districts; will evaluate what the next course of action should be; and stressed the need to move quickly on this situation.

Announcements

Beverly Silas stated that she earlier provided a copy of the Board policies to another Texas community college and made the Board aware of the appreciation expressed by a representative of that college.

President's Report

Dr. Fonte provided information regarding approximately 27 full-time faculty who have requested to be included in the Early Retirement Plan.

Meeting Review

Trustees commented regarding the meeting.

· What we did well--pleased with the meeting; good dialogue; and appreciated the dialogue;

· What can we do better--varied from the agenda too much; the meeting was too long; and need different configuration during dialogue.

Adjournment

Having no motion before the Board, the November 6, 2000, regular meeting of the Austin Community College Board of Trustees was adjourned at 10:40 p.m.

Approved By

John B. Worley, Secretary