MINUTES
Regular
Meeting - Board of Trustees
April 2, 2001
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session on Monday, April 2, 2001, at 6:02 p.m. in the Board Room (201) of the
Highland Business Center of the Austin Community College located at 5930 Middle
Fiskville Road, Austin, Texas, with the following members present: Lillian
Davis, Chair/Presiding Officer; Beverly Silas, Vice Chair; John Worley,
Secretary; Beverly Watts Davis [arrived at 6:15 p.m.]; Allen Kaplan; Barbara
Mink; Della May Moore [arrived at 7:40 p.m.]; Carol Nasworthy; and Rafael
Quintanilla.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Agenda Item
7342
Internal
College Community Dialogue with Employees
Dr.
Davis introduced the item and stated the purpose of the dialogue session with
faculty and staff was to personalize and provide additional focus on input
received through the College's annual
employee surveys. She stated that
participants who responded to the invitation to dialogue were selected on a
first-come, first-serve basis with representation from full-time and adjunct
faculty members, administrators, classified, professional-technical, and
continuing education employees. Participants
were divided into nine groups, with each group appointing a recorder and a
facilitator. Participants wrote down
personal responses to each of the following questions:
1. What
works well at Austin Community College in helping you to perform your
responsibilities effectively? What
areas could be enhanced?
2. What
communication vehicles work well within the College, and what things could be
enhanced?
3. Regarding
shared governance, what works well?
What could be improved?
4. What
services to students work well, and what areas could be enhanced?
Responses
were discussed in each group and presented to the entire audience.
Dr.
Davis and Trustees expressed appreciation for the opportunity to dialogue with
employees and for the valuable information presented.
Recognitions
Dr.
Gerry Tucker, Associate Vice President for Human Resources, introduced new
employees: Marcia Babin, Facilities and Operations Department, and Susan
Hammond, Senior Staff Development and Training Coordinator, Human Resources
Department.
Citizens
Communications
§
Steven
Bradley, Austin Community College Faculty, spoke regarding sale of Riverside
Golf Course.
§
Stacey
Thompson, Assistant Professor of Developmental Writing, Austin Community
College, spoke regarding the African American Student Association.
Reports from Employee
Associations
·
Adjunct Faculty Association - Kamil Jbeily, President,
commended the Board for dialogue with employees and spoke regarding the recent
meeting of the Adjunct Faculty Association, expressed appreciation for
participation of administrators, and urged implementation of the three-year
compensation policy.
·
Classified Employees Association - Barbara Dickey,
President, spoke regarding custodial staff and services versus out-sourcing and
invited attendance at the upcoming association meeting on April 10.
·
Full-Time Faculty Senate - Paula Robertson-Rose,
President, distributed handouts and spoke regarding comments received from
faculty on the questions discussed during the dialogue session; proposed
revision of the administrative rule on single-college concept; and distributed
a handout and addressed needed revisions on current forms.
·
Professional/Technical Employees Association - Linda
Morrison, President, spoke regarding concern of out-sourcing custodial
services; upcoming association meetings on April 11 and future meetings/events;
and interest of members in receiving information on salary/compensation survey.
·
Student Government Association - Dawn Shestko,
President - No report was presented.
Reports to the
Board
Report of Achievements and Recognitions -
Dr. Elva Allie, Executive Vice President, recognized:
·
Cary Sowell, head librarian at Northridge Campus, won
ESBCO Community College Learning Resources Leadership Award for 2001.
·
Yvonne Van Dyke, vocational nursing professor at Riverside
Campus, achieved a 100 percent pass rate for first time students in the year
2000 from Board of Vocational Nurse Examiners.
·
Austin Community College Police Department selected for
Agency Partnership Award from Travis County Attorney's Office through its
Travis County Comprehensive Underage Drinking Prevention and Education Program.
·
Diane Whitely Bogard, English professor at Eastview
Campus, recognized at Conference for College Teachers of English for creative
essay, Cafι y Galletas".
·
National Institute for Staff Development Excellence
Award was presented to: Doug Beran
(English); Dan Dydek (Psychology); Jeanelle Bolton (English); Brian Voss
(Accounting); Gerry McCallion (Management); Virginia Stipp-Lawrence
(Hospitality Management); Marilyn Burke (Reading); Bob German (Writing); and
David Lydic (English).
·
Dr. Tim Altanero, Technical Communication Department,
will be featured in Multilingual Computing & Technology.
·
$25,000 Planning Grant from Texas Higher Education
Coordinating Board was received by Academic Programs to design/develop an
alternative teacher certification program.
·
$783,346 Grant from Telecommunications Infrastructure
Fund Board for Texas Educational Streaming Media Collaborative, with Austin
Community College the lead college and project director Ron Brey (Associate
Vice President of Instructional Resources and Technology). Other colleges are: Blinn College, Brazosport College, Laredo
Community College, Navarro College, South Plains College, and Texas State
Technical College in Waco.
·
John Herndon, adjunct English professor, had a second
edition of his book Road Trip Through
Four Spheres, published; his new television series Poetry Journal debuted
in November and December and a one-hour special of Texas Nafas on the Centrum
Port Townsend Literacy Festival for which he wrote the script that aired in
March.
·
Mariano Diaz-Miranda will take group of students to
Piedras Negras to participate in international student exchange program, April
4-8.
·
Julie Wauchope, Susan Jones, and Julie Ruggeri presented
a session at the National Association of Development Education entitled
"Instructional Associates: The
Link Between Learning Centers and Instruction".
·
Donnetta Goodall, Associate Vice President for Academic
Affairs, presented "Diversity in Developmental Education: Improving the Climate for Minorities"
at the National Association of Developmental Education Conference.
·
Dr. Julie Todaro, Dean of Library Services and
President of the Texas Library Association, has been asked to attend the First
Lady Laura Bush's ribbon cutting public relations campaign for National Library
Week. The ceremony will take place at
the White House during National Library Week, the first week in April.
·
Austin Community College's Library Services was asked
to present a 21st Century College Library Services program for Cedar
Park High School seniors this spring (sixty-one percent of the 600+ seniors at
Cedar Park High School indicated on a recent survey that they plan to attend
ACC).
Trustee
Report(s) to the Board
Dr. John Worley, Austin Area
Urban League board member, stated the Urban League was formed in New York City
in the early 1900s to assist African Americans who had moved from the South to
the North, hence the name Urban League to help people adjust to urban life. Later its mission broadened and it become a
civil rights organization which was also interested in economic
development. Recently, its mission was
further broadened to assist other disadvantaged citizens with economic
development in particular. Dr. Worley said
the stated mission of the Austin Area Urban League is to assist African
Americans and disadvantaged citizens in achievement of social and economic
equality through advocacy, education, youth development, workforce
training/career development, housing, and emergency home repair. He stated the oldest and largest program of
the Austin Area Urban League is the emergency home repair program which helps
senior citizens and low-income citizens with home repairs, including
weatherization. Another program is the
"Dream Team" which provides after-school tutorials for approximately
50 students between the ages of 9-18, and also all-day summer academic
achievement program. A number of
scholarships are awarded throughout the year.
A youth diversion program was recently begun to work with the Department
of Criminal Justice in assisting youth who have been put on criminal
supervision to become productive citizens.
He reported on other programs offered by the Urban League, including
access and use of computers. Dr. Worley stated that the Urban League has
outgrown its present location and is interested in perhaps locating at the
Eastview Campus, but is also exploring other options. Vice Chair Beverly Silas commented that the Urban League also has
a program called Teens-at-the-Mall which has adults who go the malls on
Saturdays and distribute information to teens, which is appreciated and
supported by the administration of the malls.
ITEM(S) FOR
CONSENT
Dr. Davis introduced the
Consent Agenda:
Agenda Item
7343
Minutes of the
March 5, 2001, Regular Meeting, and the March 19, 2001, Board Work Session
Recommendation: That the Board of Trustees approve the
minutes as presented.
Carol Nasworthy moved and Della May Moore
seconded that:
MOTION:
The Board of Trustees approve the minutes as presented.
VOTE:
The motion passed unanimously on a vote of 8-0.
The Chair did not vote.
DISCUSSION/POSSIBLE
ACTION
Agenda Item
7344
Proposed
Approval of Purchasing Policy, G-2
Dr.
Davis introduced the item and Dr. Richard Fonte, College President, provided
information concerning an additional change to delete the term
"design-build" from the policy since there are two additional types
of construction contracts.
Beverly Watts Davis moved and Beverly Silas
seconded that:
MOTION: The
Board of Trustees approve the proposed amendments to Board Policy G-2,
Purchasing.
VOTE:
The motion passed on a vote of 6-2.
FOR:
Beverly Watts Davis, Barbara Mink, Carol Nasworthy, Rafael Quintanilla,
Beverly Silas, and John Worley
AGAINST:
Allen Kaplan and Della May Moore
The Chair did not vote.
G-2. PURCHASING
A. General Objectives
[1] To support the instructional mission of the College by procuring in a
timely manner the specific equipment, services, and materials needed for
effective College operations.
[2] To secure work and materials at the best
value for the College.
[3] To provide opportunities for individual
vendors, contractors, historically underutilized businesses, and small/local
businesses to compete for College purchases/contracts in a fair and competitive
environment, and to create an open process for procurement through competition.
B. Board Approval: The requirement for
specific Board approval of vendor and price for purchasing, consulting, or
contracting expenditures or commitments for related groups of items depends on
the cost and on the extent of prior Board review. During any fiscal year, the
stated limits apply to the aggregated expenditures with any single vendor.
During any fiscal year, the stated limits apply to the aggregated expenditures
with any single vendor. When the aggregated expenditures to any single vendor
would exceed the stated limits, specific Board approval for any new
expenditures to that vendor is required. In addition, for multi-year purchases
the stated limits apply to total costs.
[1] Expenditures
costing less than $25,000 never require such approval.
[2] Expenditures
costing over $100,000 always require such approval.
[3] Expenditures
costing between $25,000 and $100,000 require such approval unless either:
[a] the Board has previously approved, after a public review period of a month
or more, a budget or other written plan listing the items and their approximate
cost, or
[b] the expenditure is primarily to repair or replace an existing capability
that has been unexpectedly lost, or
[c] the expenditure is necessary to meet an emergency and is reported to the
Board at its next meeting.
For construction procurement services which
require Board approval below $500,000, the administration shall provide a
summary and evaluative judgments of vendor responses with a recommendation of a
single vendor. Such items should be submitted to the Board early enough that it
does not have to make its final decision at its first consideration of the item
if it has unresolved questions or decides not to accept the administration's
recommendation at the first meeting the item is on the agenda. In cases where
the administration's recommendation is not accepted, consideration of
alternatives shall occur at a subsequent meeting.
For construction procurement services in
excess of $500,000, a limited number of well-qualified vendors shall make
presentations to the Board. The administration shall provide the Board with
appropriate evaluative criteria or questions for use by the Board in the review
process. The administration shall provide a summary of the proposals and
provide evaluative judgment concerning strengths and weaknesses of these
well-qualified vendors.
The Board shall generally assess the
administration's recommendation by whether it and the process leading to it are
in accord with Board policy and the General Objectives set forth in Section A
of this policy, giving due deference to the administrations expert judgment on
whether a recommendation will meet General Objectives [1] and [2].
C. Reports: The administration shall
provide quarterly reports and annual summaries on purchasing activities. Such
reports shall include:
[1] purchase orders and contracts summarized by vendor (detail listing for
orders and contracts greater than $25,000) awarded to HUBs;
[2] purchase orders and contracts summarized by vendor(detail listing for
orders and contracts greater than $25,000) awarded to local vendors;
[3] state contract and state catalog purchases made summarized by vendor;
[4] all contracts over $10,000; and
[5] an explanation of consulting fees in excess of $5,000 to a single vendor in
a fiscal year.
[6] a listing of any expenditures directly for administrative officers that
exceed $5000 or are unusual.
D. Responsible Contracting Practices
[1] In all purchasing and contracting
decisions, employees shall make diligent efforts to include
historically-underutilized-business (HUB) vendors and shall, where practicable,
avoid practices that tend to exclude HUB vendors. ACC shall develop, maintain,
and enhance the participation of minority-owned and women-owned firms in all
phases of its procurement processes, supporting their efforts to compete for
College business.
[2] The College shall encourage all vendors,
suppliers, contractors, and professionals with whom it does business to support
the common goal of equal opportunity and economic participation for all
citizens. In expenditure of College funds, neither the College nor its
contractors and suppliers shall discriminate on the basis of sex, race, color,
creed, religion, national origin, age, or sexual orientation, or on the basis
of disabilities that do not significantly effect the quality of work.
[3] In deciding which functions to accomplish
via external contractors, the administration shall take care not to support
patterns of employment that fail to meet community compensation standards.
[4] Contracts shall be reopened on an equal
basis to all qualified vendors at least once every five years (or on completion
for contracts longer than five years).
E. Routine Real-Estate Items
The President is authorized to approve, and
sign on behalf of the College, easements, covenants, restrictions, waivers, and
other agreements regarding real property owned or leased by the College, provided
they are minor in nature and reported promptly to the Board. This authorization
does not extend to the purchase or sale of real property.
Agenda Item
7345
Health Careers
Building Design and Construction
Dr. Davis
introduced the item and Steve Kinslow, Executive Vice President, provided
information concerning the scope of administrative authority/evaluative
criteria for selecting professional services and responded to questions from
Trustees.
Rafael Quntanilla moved and Carol Nasworthy
seconded that:
MOTION:
The Board of Trustees authorize the appropriate administrative staff to
do the following on planning and construction of the new Health Careers
Building:
§
Designate
and work with college committee of faculty, staff, and students to identify
programs, support services, and other space needs.
§
Serve
as a primary/first contact with all external professionals who may be hired for
this project.
§
Develop
and publicize scope of project and evaluation criteria for selection of
architectural and construction services (to be reviewed by and subject to Board
approval);
§
Submit
rankings of respondents to the Board of Trustees for final selection and
approval;
§
Arrange
for professional respondents' (finalists) presentations to the Board;
§
Serve
as contact and in oversight role throughout the planning and construction
phases;
§
Monthly
update the President and Board on progress, timeline, and budget (including any
change orders).
Values to guide this project will include:
§
Responsible
use of public funds;
§
Compliance
with all State law and Board of Trustees policies;
§
Neutrality
and objectivity in selection of all professional services providers;
§
Maintenance
of the general design elements fundamental to the Eastview Campus;
§
Outreach
to diverse professional service providers.
VOTE:
The motion passed on a unanimous vote of 8-0.
The Chair did not vote.
Allen Kaplan and Della May Moore seconded that:
MOTION:
The Board of Trustees approve the following criteria and weight for
evaluating professional services:
Criteria and weight for evaluating professional services will include:
Weight:
Demonstrable recent experience in the design and construction of health science
educational facilities of a similar size and complexity ; . 35
Demonstrable recent experience in providing services in the delivery method
selected by the Board; .. 10
Professional references : .. . 30
1. quality of work (10)
2. keeping within established budget (10)
3. completing project on time; (10)
The financial stability of the Service Providers ; . 10
Prior satisfactory service to Austin Community College ... 5
HUB
participation
.. 10
TOTAL POSSIBLE SCORE 100
VOTE:
The motion passed on a vote of 7-0
Trustee Beverly Watts Davis was not present for
the vote.
The Chair did not vote.
Dr.
Kinslow and Bronson Dorsey, Associate Vice President of Facilities and Operations,
provided information concerning the delivery methods, including staff's
recommendation that either the Design-Build or Construction Manager At-Risk
method be selected. Dr. Kinslow and Mr.
Dorsey responded to questions from Trustees.
Allen Kaplan moved and Barbara Mink seconded
that:
MOTION:
The Board of Trustees select Design-Build as the Project Delivery
Method.
Trustees discussed the Project Delivery Methods.
Della May Moore moved and Beverly Watts Davis
seconded that:
SUBSTITUTE MOTION: The Board of Trustees select the Construction Manager At-Risk as
the Project Delivery Method.
VOTE:
The Substitute Motion passed unanimously on a vote of 8-0.
The chair did not vote.
Agenda Item
7346
Facilities
Management Software Tracking System
Dr.
Davis introduced the item and Dr. Kinslow provided information concerning the
proposed purchase of the MS2000 facility software from MicroMain Corporation,
and amendment of the FY2001 Facilities Capital Improvement Priorities to
include this item. He indicated that
$49,229 funds for this item are identified in the current FY2001 budget from
reductions in maintenance agreements and responded to questions from Trustees.
Beverly Watts Davis moved and Beverly Silas seconded that:
MOTION: The Board of Trustees
authorize the administration to purchase the Facilities Management Software
Tracking System.
VOTE: The motion passed on a
vote of 8-0.
The Chair did not vote.
Agenda Item
7347
Proposed
Amendment to Board Policy E-6, Investments
Dr.
Davis introduced the item and Dr. Fonte provided information concerning the
overnight investment program. Trustees discussed the proposed amendment.
Allen Kaplan moved and Beverly Watts Davis
seconded that:
MOTION: The
Board of Trustees approve the proposed amendment to Board Policy E-6,
Investments, to allow Austin Community College to continue the
"overnight" investment program.
Trustees discussed the proposed approval on
first reading, and agreed that action would not be taken on this item since
this was the first reading.
Dr.
Nasworthy suggested calling a special meeting on Monday, April 9, 2001, 7:30
a.m., in the Board Room (201) of the Highland Business Center.
Agenda Item
7348
Proposed
Approval of Chase Vista Funds as Authorized Broker
Dr.
Davis introduced the item and Dr. Fonte provided information concerning
authorization of Chase Vista Funds as the authorized broker for overnight
investing and responded to questions from Trustees.
This
item will be considered at a special Board meeting on Monday, April 9, 2001,
7:30 a.m., in the Board Room (201) of the Highland Business Center.
Agenda Item
7349
Proposed New
Program: A.A.S. in Environmental
Technology and an Advanced Technical Certificate in Environmental Technology
Dr.
Davis introduced the item and Dr. Elva Allie, Executive Vice President,
introduced Austin Community College
Professors Ron Johns and Bob Blodgett.
They distributed additional information concerning the proposed program
and responded to questions from Trustees.
This
item will be on the agenda for action at the May 7, 2001, Board meeting.
Agenda Item
7350
Proposed
Approval of Sun Microsystems Hardware
Dr.
Davis introduced the item and Elva Allie provided information concerning the proposed
purchase of Sun Microsystems Hardware in the amount of $46,583.90. In order to receive and install the
equipment prior to semester start date, approval was requested at first reading
by the Board. Dr. Allie and Mike
Midgley, Dean of Computer Science and Advanced Technology, responded to
questions from Trustees.
Beverly Watts Davis moved and Della May Moore seconded that:
MOTION:
The Board of Trustees authorize Administration to purchase Sun
Microsystems Hardware from Sun Microsystems.
VOTE: The
motion passed on a vote of 8-0
ABSTAINING:
Dr. Lillian Davis
[Trustee
Beverly Watts Davis left the meeting at 9:25 p.m.]
Information
Items
There were no informational
items.
President's
Report
§
Dr. Kinslow provided information regarding a student's concern
regarding services for students with disabilities at Riverside Campus;
§
Dr. Kinslow provided information concerning custodial
services;
§
Dr. Allie stated she will present a full report at the
next Board meeting of unresolved issues from the Faculty Senate.
Executive
Session
The
Austin Community College Board of Trustees recessed into Executive Session at
9:30 p.m. to consult with legal counsel regarding Texas Government Code 551.074
related to personnel matters including the President's evaluation and
employment contract.
Reconvene
The
Board of Trustees of Austin Community College reconvened in public session at
9:39 p.m. pursuant to Texas Government Code 551.
Meeting Review
Trustees
commented regarding the meeting:
What we did well: Trustees indicated they were satisfied with
the meeting.
What we can do better: (there were no comments)
Announcements
There were no announcements.
Adjournment
Having
no motion before the Board, the April 2, 2001, regular meeting of the Austin Community
College Board of Trustees was adjourned at 9:39 p.m.
Approved By
John
B. Worley, Secretary