MINUTES
Briefing and
Work Session - Board of Trustees
April 16, 2001
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session at a monthly Board
Briefing Session on Monday, April 16, 2001, at 5:45 p.m. in Building 4000, Room
4103, of the Northridge Campus of the Austin Community College located at 11928
Stonehollow Drive, Austin, Texas, with the following members present: Dr.
Lillian Davis, Chair/Presiding Officer; Beverly S. Silas, Vice Chair; Dr. John
B. Worley, Secretary [arrived at 6:10 p.m.]; Allen Kaplan; Dr. Barbara P. Mink;
Della May Moore [arrived at 6:55 p.m.]; Dr. Carol Nasworthy [arrived at 6:30
p.m.]; and Rafael Quintanilla. Trustees
Beverly Watts Davis, was absent. Also
in attendance at the Board Briefing were:
Steve Kinslow, Executive Vice President; Joe Ed Spencer, Interim Vice
President; Gerry Tucker, Associate Vice President for Human Resources; and Toni
Neal, Consultant, SoCo Consulting, Inc.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Board
Briefing: SoCo Contracts Update
·
Human Resources Process Review/Payroll System Improvement
Update
·
Student Accounting
Chair
Davis introduced the item and Dr. Steve Kinslow discussed contracts with SoCo
Consulting, Inc., for Human Resources Process Review/Payroll System Improvement
and the Student Accounting. He called attention to an anaticipated need to
shift some of the funds from the Human Resources Process Review/Payroll System
Improvement contract to the Student Account contract. Toni Neal distributed information and spoke regarding the project
status of the Cashier and Student Accounting Process Improvement Project with
charts which illustrated what functions the Cashier's Office performs for the
College; summarized the project status; listed significant issues; and detailed
the costs incurred to date and expected to be incurred to complete the
project. Dr. Kinslow and Ms. Neal
responded to questions from Trustees.
Recess
Dr.
Davis recessed the Apil 16, 2001, Board Briefing at 6:15 p.m. and advised the
Board Work Session would begin at 6:30 p.m. in Room 4136 of Building 4000.
Reconvene
Dr.
Davis reconvened the April 16, 2001, meeting of the Austin Community College
Board of Trustees at 6:30 p.m.in Room 4136, Building 4000, of the Northridge
Campus of the Austin Community College.
Agenda Item
7351
Dialogue with
Student Government/Student Life Review/Facilities Implications
Dr.
Davis introduced the item and Trustees were introduced to dialogue
participants: Dawn Shestko, Michael
Russell, Elizabeth Gutierrez, Nicole Munguia, Jayson Cockroft, Jose Contreras,
Jaqi Bushey, and Alex Patino. Dr. Steve Kinslow introduced staff of the ACC
Student Activities Office: Cheryl
Richards, Stacey Wooten, Krishna Rhoads, and Kerry O'Connor. Dr. Kinslow provided an overview of the
agenda materials including: discussion
questions; an organizational chart -
student life; research/best practices in student life; revenue source/budget;
student organizations; leadership training activities; snapshot of spring
events/participation; and student life - facilities and stipends. The students provided information in
response to the following questions:
1. Typically,
community college students are working, commuting adults. What other factors limit student
participation in ACC Student Life activities, and how might they be addressed?
2. What
works well for Student Life (Student Activities) at ACC now, and what could be
enhanced?
3. In
what ways does Student Life help promote recruitment of new students, and
retention of our current students?
4. Are
the resources for Student Life equitably distributed across the campuses?
5. Have
Student Life activities prepared you for leadership roles beyond ACC?
6. Does
Student Life adequately supplement the instructional program/classroom
experience for ACC students?
Dr.
Davis expressed appreciation to dialogue participants for the valuable
information provided and stated the Board's desire for additional dialogue with
students.
Report to the
Board: Quarterly Financial Report
Ending February 28, 2001
Dr.
Davis introduced the item and Joe Ed Spencer and Leslie Savin, ACC Controller, provided
information and responded to questions from Trustees concerning the summary of
income items and summary of expenditures and transfers for the period of
September 1, 2000, through February 28, 2001.
Agenda Item
7352
Follow-Up on
Distance Learning
Dr.
Davis introduced the item and Dr. Elva Allie, Executive Vice President, called
attention to the information included in the agenda on: Planning for Distance Learning, Response to
Questions from Trustees; and the Distance Learning Glossary. Ron Brey, Associate Vice President for
Instructional Resources, discussed planning for distance learning
including: major roadblocks to success,
major competitors, existing ACC complementary assets, and components of ACC's
distance learning model, and the conclusion that ACC should create a multi-year
plan for the development and implementation of comprehensive distance learning
goals for both its credit and continuing education programs. Trustees discussed distance learning and
Drs. Allie and Brey responded to questions from Trustees.
Agenda Item
7353
Energy Audit
Dr.
Davis introduced the item and Dr. Steve Kinslow provided information regarding
the recommendation that the Board of Trustees authorize the administration to
contract with Honeywell, Inc., for Phase One of a two-phase project to: conduct an energy audiot of all ACC
buildings; prepare a district-wide Facility Utility Master Plan; and develop a
detailed implementation plan including funding mechanisms and potentional
rebates. He indicated that Phase Two,
the actual implementation of infrastructure improvements, will be presented to
the Board of Trustees at a later date and only after the detailed
implementation plan is prepared and accepted by ACC. He responded to questions from Trustees on the proposed energy
audit and facilities infrastructure improvement. This item will be on the agenda for possible action at the May 7,
2001, Board meeting.
Agenda Item
7354
Telecommunicating
Equipment and Supplies
Dr.
Davis introduced the item and Dr. Steve Kinslow provided information and
responded to questions from Trustees regarding the proposed authorization to
continue a purchasing agreement with Graybar Electric for telecommunications
tools and supplies. He stated that
ACC's telecommunications staff is increasingly doing cabling services
themselves, increasing the purchase of supplies. Dr. Kinslow noted that these services were previouly provided
through a cabling service contractor.
He said that since ACC's telecommunications staff is providing the cabling,
ACC is getting the cabling done for less cost. Dr. Kinslow advised that expenditures to date are under
$25,000, but would exceed this amount prior to the end of the fiscal year and,
therefore, required Board approval.
This item will be on the agenda for possible action at the May 7, 2001,
Board meeting.
Agenda Item
7355
Board Policy
on One College - Values Clarification
Dr.
Davis introduced the item and Dr. Worley requested that discussion of this item
be deferred since College President Richard Fonte was absent from the
meeting. Trustees agreed with Dr.
Worley's request for deferral and Dr. Davis requested additional comments from
Trustees regarding proposed language changes to Board Policy C-2, College
Organizational Principles.
Announcements
There
were no announcements.
Quick Meeting
Evaluation
·
What
we did well--satisfied with the meeting; felt the meeting went well; pleased
with dialogue discussion.
·
What can we do better--improve setting for dialogue sessions; broader discussion of student issues.
Executive
Session
The
Board of Trustees of Austin Community College recessed into Executive Session
at 8:30 p.m. under Government Code 551.072 regarding the purchase, exchange,
lease or value of real property.
Adjournment
Having
no motion before the Board, the April 16, 2001, meeting of the Austin Community
College Board of Trustees was adjourned at 8:45 p.m.
Approved By
John
B. Worley, Secretary