January 28, 2002

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, January 28, 2002, at 6:00 p.m. in the Austin Community College Service Center located at 9101 Tuscany Way, Austin, Texas 78754, with the following members present: Lillian Davis Chair/Presiding Officer; Beverly Silas, Board Vice Chair; John Worley, Secretary; Allen Kaplan; Barbara Mink; Della May Moore [arrived at 6:30 p.m.]; Carol Nasworthy; and Rafael Quintanilla [arrived at 7:30 p.m.]. Trustee Beverly Watts Davis was absent.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

A moment of silence was held to honor George DeTuccio, Vice President of Business Services, who passed away on Wednesday, January 23, 2002.

Tour of Service Center Building

Bronson Dorsey, Associate Vice President for Facilities and Operations, conducted a tour of the new Austin Community College Service Center building including the Departments of Business Services, Facilities and Operations, and Information Technology.

Items for Discussion/Possible Action

Agenda Item 7467

Status Report on Expanded Student Instruction at Highland Business Center

Dr. Davis introduced the item and Dr. Alan Rasco, Associate Vice President for Workforce Education, presented information concerning the comparison of credit enrollment for the Fall of 2001 and Spring 2002; College credit expansion for 2000-2002; Continuing Education enrollment 2000-2002; Continuing Education Expansion; Continuing Education Certificate Programs; Institutional Certificates; High Technology Institute; Marketable Skills Achievement Award and Examples; and Future Growth. Dr. Rasco and Dr. Fonte, College President, responded to questions from Trustees

Agenda Item 7468

Financial Aid, Foundation Scholarship Programs

Chair Davis introduced the item and Ms. Terry Bazan, Director of Financial Aid and Veterans Affairs, discussed the financial aid programs available at Austin Community College and responded to questions from Trustees. Ms. Stephanie Diina-Dempsey, Executive Director of the Austin Community College Foundation, discussed the Foundation’s scholarship program and provided information regarding the scholarships awarded for 2001-02.

Agenda Item 7469

Proposed Board Work Plan, February-July 2002

Chair Davis introduced the item and Dr. Fonte provided information concerning the revised Board Work Plan. Trustees discussed the plan and suggested modifications. This item will be on the February 4 agenda.

Agenda Item 7470

Student Travel

Chair Davis introduced the item and Dr. Steve Kinslow, Executive Vice President, stated that Senate Bill 263 of the 77^th Legislative Session, added a new Section 51.949 to the Texas Education Code which requires governing boards of institutions of higher education to adopt a student travel policy. He called attention to the proposed policy which must specifically address travel that is (1) undertaken by one or more students presently enrolled at the institution, (2) to reach an activity or event that is located more than 25 miles from the institution, (3) that is organized and sponsored by the institution, (4) that is funded by the institution, and (5) the travel is undertaken using a vehicle owned or leased by the institution or required by a student organization registered at the institution. He stated the College’s Student Services Council reviewed the applicable statutes and in December developed an Administrative Rule to guide procedures related to student travel. Trustees discussed the item and Dr. Kinslow responded to questions. The item will be on the consent agenda for approval at the February 4 Board meeting.

Agenda Item 7471

Proposed Approval of AAS Degree Program in Jewelry

Dr. Davis introduced the item and Dr. Alan Rasco, Associate Vice President for Workforce Education, stated action is required by the Board to move this program from a certificate program to a degree program. Dr. Rasco and Dr. Gary Hampton, Dean of Applied Technologies, Multimedia, and Public Service, responded to questions from Trustees. This item will be on the February 4 agenda.

Agenda Item 7472

Workers Compensation Proposal

Dr. Davis introduced the item and Gilbert Rodriguez, Purchasing Manager, stated that it would be recommended that the Board of Trustees approve at its February 4 meeting the purchase of Worker’s Compensation Insurance from Deep East Texas Self Insurance Fund through Frost Insurance. Mr. Rodriguez advised that four responses were received on the Requests for Proposal. He stated that there is a three-year rate guarantee with a 3% price increase for each year at the following costs: 1^st year - $280.000; 2^nd year - $288,000; 3^rd year - $297,000. This item will be on the February 4 agenda.

Agenda Item 7473

Contract for Jorge Rodriguez, Coastal Securities

Dr. Davis introduced the item and Dr. Fonte stated this was a proposal to extend the contract for financial advisor for three years, through August 31, 2005. He stated this would cover any expected activity of the College during that period. Dr. Fonte responded to questions from Trustees and stated this item will be on the agenda of the February 4 Board meeting for approval.

Agenda Item 7474

Audit Report

Dr. Davis introduced the item and Dr. Richard Fonte introduced Leslie Sabin, Controller, Business Services. Ms. Sabin praised the leadership of George DeTuccio and emphasized that the plans and processes that he had begun would be continued. She called attention to the Audited FY 2001 Annual Financial and Compliance Report including the Balance Sheet through August 31, 2001; and Statement of Changes in the Fund Balance. She reported that there were no reportable conditions, no material weaknesses identified, and no questioned costs. This item will be on the February 4 agenda for Board action.

Executive Session

There was no Executive Session.

Announcements

There were no announcements.

Meeting Review

Trustees commented regarding the meeting.

What we did well, rated as 1-5 (with 5 being very satisfied): good meeting; good meeting; good meeting; good meeting; good meeting; good meeting.

What we can do better: thought the status report on expanded instruction at the Highland Business Center would have been better if presented at a Board briefing.

Adjournment

Having no motion before the Board, the January 28, 2002, monthly Work Session of the Austin Community College Board of Trustees was adjourned at 9:08 p.m.

Approved By

John B. Worley, Secretary