MINUTES
Regular
Meeting - Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Monday, February 4,
2002, at 6:00 p.m. in the Board Room (201) of the Highland Business Center of
the Austin Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Lillian Davis,
Chair/Presiding Officer; Beverly Silas, Vice Chair; John Worley, Secretary; Beverly Watts Davis;
Allen Kaplan; Barbara Mink; Della May Moore [arrived at 7:30 p.m.]; and Rafael
Quintanilla. Trustee Carol Nasworthy was absent.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
There
were no recognitions.
Dialogue: Social Equity Commission Report/Role of ACC
Dr. Davis introduced Dr. Ray
Marshall, Chair of the Austin Equity Commission. The following individuals participated in the
dialogue session with Dr. Marshall:
Trustees Lillian Davis, Beverly Watts Davis, Allen Kaplan, Barbara Mink,
Della May Moore, Rafael Quintanilla, Beverly Silas, and John Worley; College
President Richard Fonte; Executive Vice President
Steve Kinslow; Associate Vice Presidents Ron Brey and Alan Rasco; Sandy
Gaskin, Dean of Continuing Education; and Penny Green, member of the Austin
Equity Commission. Dr. Marshall
expressed appreciation for having been invited and stressed the importance of
the community college in the educational system as well as the workforce
system. He provided information
regarding the findings of the Commission and complimented
Citizens
Communications
·
Joe Lostracco, ACC/AFT, spoke regarding
proposed fee increase and fiscal management of College.
·
Keith Parker, citizen, spoke regarding proposed City of Austin
Resolution/free tuition for undocumented workers.
·
Fred Dupuy spoke regarding proposed City of
Austin Resolution/free tuition for undocumented workers.
·
Myra Bradley, ACC/AFT, spoke regarding Board Policy C-1.1 and
distributed information.
·
Mark Goodrich, ACC/AFT, spoke regarding fiscal responsibility and
accountability for the College.
·
Guadalupe Sosa, citizen, spoke regarding the South Austin Campus and
support for the College.
Reports from
Employee Associations
·
Adjunct Faculty Association - Kitty Henderson,
President, spoke regarding budget deficits and adjunct compensation.
·
Classified Employees Association - Mark
Goodrich, President, spoke regarding Human Resources Department practices and
distributed information.
·
Full-Time Faculty Senate - Laura Ore, President,
introduced John Cise, ACC faculty, who spoke
regarding salary deficiencies and distributed information.
·
Professional/Technical Employees Association -
Karen Anderson, President, distributed information and asked the Board to make
a good faith effort to remedy some of the issues emphasized in the compensation
study. She presented snapshot reviews of
the 35 professional-technical positions at the Pinnacle Campus.
·
Student Government Association – No report was
presented.
Trustee
Report(s) to the Board
·
Dripping
Springs ISD – Lillian Davis
Dr. Davis stated that she, Sandy Gaskin and Mike Midgley participated in a meeting with the Superintendent of Schools at a Dripping Springs ISD meeting. They expressed interest in four categories: community interest—would like ACC to be more involved; Tech-Prep—would like to see more from ACC in this area; Dual Enrollment—very interested in this; and Continuing Education for staff—very positive, like what they get from ACC, and would like to get more.
Report to the
Board
Report of Achievements and Recognitions
Dr. Kinslow, Executive Vice President, distributed kudos
information and acknowledged:
·
Pam Sutton for new web page for DRAFT
administrative rules;
·
Ed Osborn has been asked to serve as a
consultant on a Texas Higher Education Coordinating Board project.
·
Alan Rasco received a
Certificate of Appreciation from Governor Rick Perry in recognition of service
to the State of
·
Bill Carter, for the smooth transition of
services to the College as IT moved to the
·
$2,610 grant awarded to Environmental Sciences
Department to support development of a Tech-Prep articulated career pathway.
·
In Round 1 of a recent Math Student Competition,
ACC was #8 in the nation of 150 community colleges participating, with one
student, Charles Meeks, #12 in the nation of 5,000 students participating. Mike Dellens is the
ACC Math professor.
·
The mural at the Capitol of Texas Workforce
Center, located at ACC’s Eastview Campus, was
featured in an article in the Community
College Times,
·
Phi Theta Kappa Chapter at ACC (Alpha Gamma Pi)
received a 2001 Pinnacle Scholarship Award that recognizes chapters that
implement successful recruitment strategies.
Mary Kohls is the ACC Chapter Advisor.
Consent Agenda
Agenda Item
7475
Proposed
Approval of the Board Work Plan for Next Six Months
Recommendation: That the Board of Trustees approve the
activities which are desirable to place on the agenda of the Board during the
next six months, February through July 2002.
Board
Work Plan
February
2002 - July 2002
(As
approved by the ACC Board of Trustees on
February
· Dialogue: Social Equity Commission/Digital Divide--Role of the Community College [Discussion with Ray Marshall/Community Leaders]
· Minimum Reserves Board Policy
· Bonds Refinancing
· FY 2001 Audit
· Trustee School/Community Organization Reports
· Community Hearing--Master Plan - How well is ACC serving the Eastview community?
·
Matters Related to Conduct of
· Adult Education, Literacy--Presentation by Literacy Coalition, Rhetta Kelly
· Marketing/Communications Plan
· Current Year Financial Report
· Preliminary Projections - Budget 2002-2003
March
· Continuing Education--Enrollment Trends, Long-Term Needs and Demands for Service
·
Matters Related to Conduct of
· Shared Governance - ACC/Community College Models
· Board Policy C-5, Open Communication and Information
· Trustee School/Community Organization Reports
Results to be Produced)
· Community Hearing--Master Plan - How well is ACC serving the Cypress Creek community?
· Tech Prep Model--Effectiveness - Workforce Program Linkages to ISDs
· Board By-Laws on Voting
· Board Policy - Secretary's Role on Policy Monitoring
Visit Student
Government Association Meeting during March.
April
·
Meeting with Workforce Board Members, CATF Board
Members (atypical--back of room or in Room 502--start regular meeting at
· 2nd Quarter Financial Report
· Internal Auditor Report
· External Financial Analyses
· Process of Presidential Evaluation
· Advisory Group Meetings--Workforce Areas [Midgley & Hampton]
Friday, April 12, 2002-Saturday, April 13, 2002 - Retreat (location to be determined)
· Scheduling of Implementation of Master Plan and Facilities Implications
Attend hearing/hearings (?) of
May
· Internal Customer Service Satisfaction Survey
· Discussion/Dialogue with Internal College Community--Charette Style
· Trustee School/Community Organization Reports
· Presentation by Dean-Area of Proposed Master Plan Objectives with Taskforce Chairs and Program Coordinators
·
· Strategic Master Plan--Discussion
· Out-of-District Tutition Policy Review
· Community Priorities Declaration for Subsidized Programs
June
· Fiscal Year 2003 Budget
· South Austin Committee Report
· Trustee School/Community Organization Reports
·
Community Hearing--Master Plan - How well is ACC
serving
· Fiscal Year 2003 Budget
· Advisory Group Meetings--Workforce Areas [Cantu and Van Dyke]
July
· Fiscal Year 2003 Budget
· Trustee School/Community Organization Reports
Possible cancellation of this meeting (as in past years)
Agenda Item
7476
Proposed
Approval of the Student Travel Policy
Recommendation: That the Board of Trustees approve Student
Travel Policy A-8 which must be on file with the Texas Higher Education
Coordinating Board General Counsel by August 1, 2002.
A-8: Student Travel
[1] The College will establish rules and
procedures in compliance with all Texas Education Code to emphasize the safety
of students and to comply with all applicable statutes and guidelines.
[2] The rules and guidelines will be posted
in appropriate student publications.
[3] Faculty and staff responsible for student
activities and events which require students to travel will be trained to
fulfill their responsibilities.
Agenda Item
7477
Proposed
Approval of the New Program: A.A.S. in
Jewelry
Recommendation: That the Board of Trustees approve a new
workforce education program leading to an A.A.S. degree in Jewelry.
Agenda Item
7478
Proposed
Approval of Workers Compensation Proposal
Recommendation: That the Board of Trustees approve the
purchase of Worker’s Compensation Insurance from Deep East Texas Self Insurance
Fund through Frost Insurance. Included
in this plan is a three-year rate guarantee with a 3% price increase for each
year at the following costs: 1st
year - $280,000; 2nd Year - $288,000; and 3rd Year -
$297,000.
Agenda Item
7479
Proposed
Approval of Contract for Jorge Rodriguez, Coastal Securities
Recommendation: That the Board of Trustees approve the
extension for three years (September 1, 2002 – August 31, 2005) of the
“Financial Advisory Contract” with Coastal Securities of San Antonio, Texas.
Agenda Item
7480
Proposed
Approval of the Audit Report
Recommendation: That the Board of Trustees accept the Audited
FY 2001 Annual Financial and Compliance Report as presented by Garza/Gonzalez
& Associates, Certified Public Accountants.
Agenda Item
7481
Proposed
Approval of the Bond Refinancing
Recommendation: That the Board of Trustees approve
Bonds Refinancing to refinance existing debt and provide $5.8 million in new
bond money funded by a $1 building use fee increase, and approve the
Preliminary Official Statement and approve the resolution to appoint the
underwriters.
Allen
Kaplan requested that Item 7481 be pulled from the Consent Agenda and action
taken after Item 7483. Beverly Watts
Davis requested Item 7475 be pulled from the Consent Agenda; and Barbara Mink
asked that Items 7477 and 7478 be pulled from the Consent Agenda.
MOTION: The Board of Trustees approve
Consent Agenda Items 7476, 7479 and 7480 as presented.
VOTE: The motion passed by a vote of 7-0.
Trustee Carol Nasworthy
was absent from the meeting.
The Chair did not vote.
Items for
Discussion/Possible Action:
Agenda Item
7475
Proposed
Approval of the Board Work Plan for Next Six Months
Trustees
discussed the need for a financial report to be presented each month. Trustee Worley suggested a policy change to
ensure that a financial report is presented to the Board each month. Trustees John Worley and Beverly Watts Davis
will work on this.
Allen Kaplan moved and Della May
MOTION: The Board of Trustees approve the Board Work Plan for February – July 2002,
including addition of the proposed policy on financial reporting at the next
Board meeting.
VOTE: The motion passed on a
unanimous vote of 7-0.
Trustee Carol Nasworthy
was absent from the meeting.
The Chair did not vote.
Agenda Item
7477
Proposed
Approval of the New Program: A.A.S. in
Jewelry
Trustee
Barbara Mink asked when there would be a Board Briefing on the ACC program
review process and requirements of the Texas Higher Education Coordinating
Board. Dr. Fonte
stated a Board Briefing was listed on the Board Work Plan for
Della May
MOTION: The Board of Trustees approve a new workforce education program leading to an
A.A.S. degree in Jewelry.
VOTE: The motion passed by a vote of 7-0.
Trustee Carol Nasworthy
was absent from the meeting.
The
Chair did not vote.
Agenda Item
7478
Proposed
Approval of Workers Compensation Proposal
Beverly Silas moved and Rafael
Quintanilla seconded that:
MOTION: The Board of Trustees approve the purchase of Worker’s Compensation
Insurance from Deep
Trustees
discussed the item, and staff responded to questions from Trustees.
VOTE: The motion passed on a vote of
FOR:
AGAINST: Della May
Abstaining: Barbara Mink
Trustee Carol Nasworthy
was absent from the meeting.
The Chair did not vote.
Agenda Item
7482
Board Policy
on Fund Balance and Operating Reserves Strategy
Dr.
Davis introduced the item and Dr. Fonte provided
information concerning the proposed options for change of Board Policy G-6,
Fund Balance.
Della May
MOTION: The Board of Trustees approve
Option 4 of the change to Policy G-6, Fund Balance:
“Austin Community College shall seek
to achieve maintain at the end of each fiscal year, a Fund
Balance adequate reserves including Retirement of Indebtedness,
equal to an amount not less than 15% and not greater that 25% of the
unrestricted current fund expenditures plus mandatory transfers 1.80 months of current
operating expenses and not greater than
3 months of current operating expenses.
If the Unrestricted Fund Balance is outside this percentage range reserves fall below this
level, the President shall present a corrective plan to the Board of
Trustees.”
Trustee John Worley requested a
Friendly Amendment to the Motion:
FRIENDLY AMENDMENT: In Option 4:
replace “shall seek to maintain at the end of the fiscal year” with
“shall seek to maintain at all times; and replace “equal to an amount
not less than 15%” with “equal to an amount of at least 1.80 months of
current operating expenses and not greater than 3 months".
Della May
Trustees
discussed the proposed Friendly Amendment.
Beverly Silas proposed a revision to
the Friendly Amendment:
PROPOSED REVISION TO FRIENDLY
AMENDMENT: If, for four (4) consecutive
months, the Fund Balance has been below the level established, then at that time the President would provide the Board with
a plan for corrective action to be taken.
Della May
Trustees
discussed the Motion, Friendly Amendment, and proposed changes to Board
Policies G-1 and G-6.
Della May Moore requested that
action be delayed on the motion, and Allen Kaplan
agreed.
Additional
information was requested by Trustees.
This item will be discussed at a future Board meeting.
[Trustee
Barbara Mink left the meeting at
Agenda Item
7483
Proposed
Dr.
Davis introduced the item and Steve Kinslow provided
information.
Allen Kaplan moved and Rafael
Quintanilla seconded that:
MOTION: The Board of Trustees direct the
administration to approach and negotiate with the City of
Rafael Quintanilla requested a
Friendly Amendment.
FRIENDLY AMENDMENT: Addition to motion “…negotiate for a reasonable price…”
Allen Kaplan accepted the Friendly
Amendment to the Motion.
Trustees
discussed the item, including any need to declare the property as surplus.
VOTE: The motion failed on a vote of
FOR:
Allen Kaplan, Rafael Quintanilla, John Worley
AGAINST: Della May
ABSTAINING:
ABSENT FOR THE VOTE: Barbara Mink and Carol Nasworthy
The Chair did not vote.
Agenda Item
7481
Proposed
Approval of the Bond Refinancing
Dr.
Davis introduced the item and Jerry North, Interim Business Services
Administrator, introduced Jorge Rodriguez, Vice President of Coastal
Securities.
Beverly Silas moved and Della May
MOTION: The Board of Trustees approve Bonds
Refinancing to refinance existing debt and provide $5.8 million in new bond
money funded by a $1 building use fee increase, and approve the Preliminary
Official Statement and approve the resolution to appoint the underwriters.
VOTE: The motion passed on a vote of 5-2.
FOR:
AGAINST: Allen Kaplan, John Worley
ABSENT FOR THE VOTE: Barbara Mink and Carol Nasworthy.
Agenda Item
7484
Proposed
Dr.
Davis introduced the item and Steve Kinslow provided
information.
Beverly Silas moved and Della May
Moore seconded that:
MOTION: The Board of Trustees authorize
the administration to sell the approximately 1.5 acre lot located at 6103 Techni Center Drive.
VOTE: The motion passed on a vote of 5-0-1.
FOR:
Allen Kaplan, Della May Moore, Rafael Quintanilla, Beverly Silas, and
John Worley
ABSTAINING: Beverly Watts Davis
ABSENT FOR THE VOTE: Barbara Mink and Carol Nasworthy
The Chair did not vote.
Agenda Item
7485
Board
Self-Evaluation
Dr.
Davis stated that this item would be postponed until another meeting.
President's
Administrative Report
Dr.
Fonte stated that he understood the concerns
expressed and the desire for fiscal information. He stated that a system of indicators would
be put in place to get the requested fiscal information to the Board, and that
he would work closely with the Board.
Quick Meeting
Review
Trustees
commented regarding the meeting:
What we did well rated as 1-5 (with 5 being very
satisfied): good meeting;
appreciate the dialogue and it was a good meeting; talked about many things,
and talked about them in a professional way; good meeting; good meeting; good
meeting.
What we can do better: (no comments)
Announcements
There
were no announcements.
Adjournment
Having
no motion before the Board, the February 4, 2002, regular meeting of the Austin
Community College Board of Trustees was adjourned at 9:59 p.m.
Approved By
John B. Worley, Secretary