February 18, 2002

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session at a Board Briefing on Monday, February 18, 2002, at 5:45 p.m. in Rooms 3154-3156, Building 3000, at the Eastview Campus of Austin Community College located at 3401 Webberville Road, Austin, Texas 78702 with the following members present: Lillian Davis, Chair/Presiding Officer; Beverly Silas, Board Vice Chair; John Worley, Secretary; Beverly Watts Davis [arrived at 6:17 p.m.]; Allen Kaplan; Barbara Mink; Della May Moore [arrived at 6:30 p.m.]; and Rafael Quintanilla [arrived at 5:50 p.m.]. Dr. Carol Nasworthy was absent.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Board Briefing Session Topic:

Group F Board Policies - Personnel

Dr. Davis introduced the topic and Dr. Richard Fonte, College President, provided a handout and discussed the implementation of Group F Board Policies - Personnel, including: F-1, Equal Employment Opportunity (Affirmative Action); F-2, Prevention of Harassment; F-3, Employee Recruitment; F-4, Faculty Appointments; F-5, Employee Placement Advancement; F-6, Staffing; F-7, Personnel Performance Evaluation; F-8, Due Process for Employees; F-9, Employee Benefits; F010, Employee Compensation; and F-11, Conflicts of Interest. Dr. Fonte; Steve Kinslow, Executive Vice President; and Gerry Tucker, Associate Vice President for Human Resources, responded to questions from Trustees.

Trustees expressed appreciation for the information provided.

Recess

Dr. Davis recessed the meeting at 6:23 p.m. and stated the meeting would reconvene in the Student Commons of Building 2000, of the Eastview Campus.

Reconvene

Dr. Davis reconvened the February 18, 2002, Board Work Session at 6:30 p.m. in the Student Commons of Building 3000 of the Eastview Campus pursuant to Texas Government Code 551.

Items for Discussion/Possible Action

Agenda Item 7486

Eastview Campus Community Dialogue – College Master Plan

Dr. Davis introduced the item and Tyra Duncan-Hall, Provost of the Eastview and Riverside Campuses, introduced community members in attendance. Dr. Fonte stated the purpose of the dialogue was to discuss the Eastview Campus with the Eastview community, answer any questions, talk about the next steps, and find out how the College was doing in that area. The following individuals addressed the Board:

· Roger Taylor

· May Leonard

· Tommy Wyatt

· Theodore Andrews III

· Ana Jimenez

· Maribel Gonzales

· Rebecca Polanco

· Jasmine Harris

· Akwasi Evans

The Chair ruled one student ineligible to address the Board.

Tommy Cowan of Graeber, Simmons, and Cowan Architects, called attention to exhibits displayed of the layout for the Health Careers Building to be located on the Eastview Campus and distributed designs of Phases I and II of the Health Careers Building. Mr. Cowan and Bruce Weir, Senior Associate, Graeber, Simmons, and Cowan Architects, responded to questions from Trustees.

Agenda Item 7487

Matters Related to Conduct of May 4, 2002, Board of Trustees Election

Dr. Davis introduced the item and Linda Young, Special Assistant to the President for Governmental and Community Relations, distributed information and responded to questions from Trustees. Ms. Young will provide additional information. This item will be on the March 4, 2002, Board agenda.

Agenda Item 7488

Report on Marketing and Communications Plan – Board Policy A-3, Equal Educational Opportunity, and Board Policy C-6, College-Community Linkages

Chair Davis stated that discussion of this item would be postponed.

Agenda Item 7489

FY2002 Budget Report

Chair Davis introduced the item and Dr. Steve Kinslow provided information on the FY02 Budget Revision Process, Current Budget Scenario, Balanced Budget Action Plan, Guidelines for Management and Personnel Budgets, FAQs – FY 02 Budget, Budget Availability by Element of Cost, FY02 Year-to-Date Revenue Report, Lapsed Salary Report, and Year-to-Date Expenditure Report. Dr. Fonte, Dr. Kinslow; Jerry North, Interim Business Services Administrator; and Dr. Tucker responded to questions from Trustees and agreed to provide additional information. Dr. Davis called attention to a proposed Resolution relating to the Financial Health of Austin Community College and asked Trustees to provide any desired changes to Pat Stubbs. This item will be on the March 4, 2002, Board agenda.

[Trustee Beverly Silas left the meeting at 8:25 p.m.]

Agenda Item 7490

Preliminary Projections – Budget 2002-2003

Chair Davis introduced the item and Dr. Fonte called attention to the information provided on FY2003 Projected Revenues vs. Expenditures and the Board Policies G-1, College Budget; G-6, Fund Balance; G-5, Capital Equipment Projects; G-4, Facilities Improvement & Maintenance; F-10, Employee Compensation; E-1, Master Planning; and E-2, Provision of College Facilities. Dr. Fonte stated that he would present a balanced budget to the Board, and advised that it would be necessary to fix the fiscal issues permanently or the situation would recur year-to-year. Dr. Fonte provided information concerning the President’s Budget Committee and Dr. Davis discussed the need for a Board Advisory Committee on the Budget. She stated this will be included as an agenda item.

Executive Session

There was no Executive Session.

Announcements

· Allen Kaplan stated Trustees would like to honor Della May Moore as a member of the Lifetime Membership Program of the Association for Community College Trustees. Beverly Watts Davis suggested that Ms. Moore be nominated by Austin Community College to receive the Outstanding Trustee Award from the Association of Community College Trustees.

· Richard Fonte stated that he had reviewed the full-time salary increases for the past two years and his salary. He advised that the percentage of increase of his annual salary currently exceeds that of the percentage of increase of full-time faculty by one percent; therefore, he would donate $1,827 (one percent of his annual salary of $182, 678) to the scholarship program of the Austin Community College Foundation.

· Barbara Mink reminded Trustees that on Tuesday, February 26, Gus Garcia, Mayor of Austin, would be honored at the Eastview Campus for his history with the College.

Meeting Review

Trustees commented regarding the meeting.

What we did well, rated as 1-5 (with 5 being very satisfied): fine-5; 4; 3--enjoyed community dialogue, happy to see so many in attendance; good meeting; complimented Tyra and those whomever worked on getting the community involved.

What we can do better:. Did not like the fact that the 14 students were not allowed to address the Board; was also disappointed that students were unable to speak.

Adjournment

Having no motion before the Board, the February 18, 2002, monthly Work Session of the Austin Community College Board of Trustees was adjourned at 9:32 p.m.

Approved By
John B. Worley, Secretary