March 18, 2002

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session at a Board Briefing on Monday, March 18, 2002, at 5:48 p.m. in Room 1049 at the Cypress Creek Campus of Austin Community College located at 1515 Cypress Creek Road, Cedar Park, Texas 78613 with the following members present: Lillian Davis Chair/Presiding Officer; Beverly Silas, Board Vice Chair; John Worley, Secretary; Allen Kaplan, and Barbara Mink.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Board Briefing Session Topic:

Group A Board Policies – Results to be Produced

Dr. Davis introduced the topic and Dr. Richard Fonte, College President, discussed the handout concerning implementation of Group A Board Policies – Results to be Produced, including: A-1, Mission of the College; A-2, Statement of Values and Ideals; A-3, Equal Educational Opportunities; A-4, Tuition Rates; A-5, Service-Area Responsibilities; A-6, Student Goal Achievement; A-7 Implementation of Fees. Dr. Fonte; Dr. Steve Kinslow, Executive Vice President; and Dr. Martha Oburn, Associate Vice President for Institutional Effectiveness, responded to questions from Trustees.

Trustees expressed appreciation for the information provided.

Recess

Dr. Davis recessed the meeting at 6:15 p.m. and stated the meeting would reconvene in the Student Commons of the Cypress Creek Campus.

Reconvene

Dr. Davis reconvened the March 18, 2002, Board Work Session at 6:17 p.m. in the Student Commons of the Cypress Creek Campus pursuant to Texas Government Code 551. Present were: Lillian Davis Chair/Presiding Officer; Beverly Silas, Board Vice Chair; John Worley, Secretary; Beverly Watts Davis [arrived at 7:20 p.m.]; Allen Kaplan; Barbara Mink; and Rafael Quintanilla. Trustee Della May Moore and Carol Nasworthy were absent from the meeting.

Dialogue: Cypress Creek Campus Community Dialogue – College Master

Plan

Dr. Davis introduced the item and Tom Applegate, Executive Dean, Cypress Creek and Pinnacle Campuses, introduced community members in attendance: Allen Hill, Debra Farst, Grace Jordan, Jim Sneeringer, Tom Glenn, Phil Duprey, Don Moore, Kirk Clennan, Shaune Haas, and Linda Haywood. Dr. Davis stated the purpose of the dialogue was to determine how Austin Community College was doing and how the community could be better served. The following individuals addressed the Board:

· Jaime Martin

· Tom Glenn

· Phil Duprey

· Debra Farst

· Zander Parker

· Kirk Clennan

· Tina Pool

Items for Discussion/Possible Action

Agenda Item 7498

Shared Governance Dialogue

Dr. Davis introduced the item and Dr. Martha Oburn provided information concerning news articles regarding the foundation of the philosophy and abstract issues of shared governance. Dr. Steve Kinslow distributed the ACC Internal Communication Structure, 2001-2002. Trustees; Dr. Fonte; Laura Ore, President of the Full-Time Faculty Senate; Kitty Henderson, President of the Adjunct Faculty Association; Mark Goodrich, President of the Classified Employees Association; and Zander Parker, President of the Student Government Association, participated in a discussion of shared governance.

Dr. Davis stated that discussion of Agenda Item 7500 – Proposed Board Committee on Economic and Financial Analyses would be postponed until the April 1 Board meeting and re-ordered discussion of Agenda Items 7499 and 7501.

Agenda Item 7501

Matters Related to Conduct of May 4, 2002, Election

Dr. Davis introduced the item and Linda Young, Special Assistant to the President for Governmental and Community Relations, distributed information concerning the agreements to conduct joint elections between the Austin Community College and the City of Austin, Austin Independent School District, and the Barton Springs/Edwards Aquifer Conservation District; Austin Community College and the Manor Independent School District. She called attention to the Amended Order between Austin Community College and Manor ISD and discussed associated costs of the election including early voting. This item will be on the April 1 Board consent agenda.

Agenda Item 7499

Board Financial Policy Revisions: G-1, College Budget – Financial Reports, and G-6, Minimum Reserves Level

Dr. Davis introduced the item and Dr. Fonte and Jerry North, Interim Administrator of Business Services, provided information regarding the proposed amendments to Board Policies G-1 and G-6. Trustees discussed changes to Board Policy G-6, Minimum Reserves Level, Amendment #2 – Administrative Proposal (in lieu of Amendment #1). Trustees discussed the proposed changes to amend Board Policy G-6, Minimum Reserves Level, and G-1, College Budget. Renee Gonzales and Earl Maxwell provided an overview of the recommendations of the President’s Budget Committee and responded to questions from Trustees. The recommendations will be provided to Dr. Fonte and reported on April 1.

Dr. Davis expressed appreciation to Mr. Gonzales and Mr. Maxwell for their work.

Executive Session

There was no Executive Session.

Announcements

There were no announcements.

Meeting Review

Trustees commented regarding the meeting.

What we did well, rated as 1-5 (with 5 being very satisfied): fine-5; 4; 3—good meeting, good dialogue; 3-it was okay; good meeting; enjoyed the dialogue, was impressed with the number of students who were here, their participation and their passion; good meeting; liked the dialogue, liked the participation.

What we can do better: think we could have been a little more focused on time management.

Adjournment

Having no motion before the Board, the March 18, 2002, monthly Work Session of the Austin Community College Board of Trustees was adjourned at 10:00 p.m.

Approved by:
John B. Worley, Secretary