MINUTES
Regular
Meeting - Board of Trustees
April 1, 2002
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session on Monday, April 1, 2002, at 6:02
p.m. in the Board Room (201) of the Highland Business Center of the Austin
Community College located at 5930 Middle Fiskville Road, Austin, Texas, with
the following members present: Lillian Davis, Chair/Presiding Officer; Beverly
Silas, Vice Chair; John Worley,
Secretary; Beverly Watts Davis [arrived at 6:30 p.m.]; Allen Kaplan; Barbara
Mink; Della May Moore [arrived at 6:25 p.m.]; and Rafael Quintanilla, Trustee Carol Nasworthy was absent.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
There
were no recognitions.
Dialogue with
WorkSource Board Members, Capital Area Training Foundation Board
Members/Tech-Prep
Dr. Davis introduced the
item and stated the discussion would concern the relationship with Austin
Community College partners.
Participants included: Austin
Community College Trustees; Mark Hazelwood, Chair, Greater Austin Chamber of
Commerce; Sandy Dochen, Chair, WorkSource Board; Bob Rutishauser, Executive
Director, School-to-Work Partnership, and Chair of the Austin Community College
Foundation; John Fitzpatrick, Vice Chair, Greater Austin Chamber of Commerce,
and Executive Director, Capital Area Training Foundation; Dale McCollough,
Executive Director, Tech-Prep Consortium; Allyson Peerman, AMD Manager and
Co-Chair of the Capital Area Training Foundation; Rip Rowan, Managing Director,
Education and Workforce, Capital Area Training Foundation; Richard Fonte,
College President; Steve Kinslow, Executive Vice President; Alan Rasco,
Associate Vice President; and Mary Hensley, Associate Vice President.
Participants expressed appreciation
for the opportunity to be housed at Austin Community College and the importance
of the very close working relationship with the College. Trustees and participants discussed the
close collaboration between the organizations and the College. Individual programs offered by the College
were cited and praised by participants.
Dr. Davis and Trustees
expressed appreciation for the valuable information presented.
Citizens
Communications
· Mark Goodrich, ACC/AFT,
spoke regarding AFT.
· James McGuffee, citizen,
spoke regarding Agenda Item 7506, proposed Committee on Economic and Financial
Analyses.
· Betty Edgemond, citizen,
spoke regarding South Austin Campus.
· Myra Bradley, ACC/AFT, spoke
regarding shared governance.
· Adjunct
Faculty Association – Kitty Henderson, President, spoke regarding shared
governance.
· Classified
Employees Association – Mark Goodrich, President, spoke regarding activities of
the Association.
· Full-Time
Faculty Senate – Laura Ore, President, spoke regarding shared governance.
· Professional/Technical
Employees Association – Karen Anderson, President, spoke regarding association
activities and provided a snapshort of the 35 Professional-Technical positions
at the Rio Grande Campus.
· Student
Government Association – Zander Parker, President, spoke regarding the needs of
students and distributed information.
Trustee
Report(s) to the Board
· Sister City Relationship with Nigeria – Beverly
Silas
Ms.
Silas provided a snapshot of the recent visit she and Donetta Goodall,
Associate Vice President for Academic Affairs, made to Orlu, Imo State,
Nigeria, concerning a sister-city partnership with the Imo State Technological
Skills Acquisition Centre,. She stated
that a full report will be provided at the upcoming Board Retreat on Friday,
April 12, 2002, 11:00 a.m., at the San Jacinto Center, Room 160, 98 San Jacinto
Boulevard, Austin.
Report to the
Board
· Report of Achievements and Recognitions- Dr. Kinslow,
Executive Vice President, distributed kudos information and acknowledged:
·
Dorothy
Barnett, Assistant Professor, Creative Writing, has been elected President of
the two-year caucus of the Associated Writing Programs. At the annual conference ACC’s program was
highlighted, and it will be one of the models for setting the “Hallmarks” for
two-year college creative writing programs.
·
David
Potter, Adjunct Instructor, Physics, had a note published in the January 2002
issues of The Physics Teacher: The Speed of Sound in an Iron Rod
(Apparatus column).
·
The
Culinary Arts program was visited this past week by an evaluation team from the
American Culinary Federation, who were impressed with ACC’s faculty and
students. This accreditation project is
headed by Reuel Smith, Associate Professor.
·
Irie
Glajar, Professor of Mathematics, presented at the 25th
international conference of the Society of Educators and Scholars.
·
Barbara
Hefner, Associate Professor of Surgical Technology, recently completed her 10th
two-day medical mission to El Salvador for Austin Smiles, a non-profit
organization that provides reconstructive surgery.
·
William
Bastas, Associate Professor of Welding, demonstrated blacksmithing skills at
the Ozark Mountain School of Blacksmithing, and also demonstrated power hammer
techniques at the National Ornamental Iron Museum in Memphis, Tennessee.
·
Tom
Applegate presented a training session on Decision-Making Skills as part of
ACC’s staff development series.
·
Alysian
Thomas, Westwood High School junior, was selected to attend the National Young
Leaders Conference in Washington.
Alysian is an Early College Start student.
·
Charles
Meeks is third in the individual rankings (of over 5000 students) participating
in Round 2 of the national math competition.
ACC is in first place in the southwest region, with four of the top 11
students from ACC.
·
Trustee
Beverly Silas was among eleven women inducted into the Connie Yerwood Conner
African American Women’s Hall of Fame by the Austin chapter of the National
Women of Achievement.
·
Our
thanks to PIN staff Jeanette Brownlee, JoAnn Nunez, Lee Vallejo, Bynum Thomas,
Judy Van Cleve, and Tom Applegate who responded to the problems created by a
broken water pipe at the Pinnacle Campus in early March, and to the ACC
Facilities and Operations staff who worked long hours on Sunday as well as
during the week to get classes operational as quickly as possible.
·
Marketing
and Public Information - ACCR17;s Marketing and Public Information office
has received several awards:CASE District IV award in Category 11 (TV Spots -
Series) for Judo. The award will
be made on April 8 in Oklahoma City; CASE award in Category 37 (News Writing)
for ACC and APD Join Forces to Overcome Language Barriers and ACC
Equips Non-profits with Survival Skills; Three Paragon awards from the
National Council for Marketing & Public Relations for Recruitment Campaign:
Classes Fill Fast. Register Early. TV
Ad Series, and Promotional Item (Start Here. Get There. mouse pad).
Ed Osborn, Marketing and
Public Information Executive, gave a presentation on how ACC is aligning its
public awareness and enrollment marketing messages at the annual conference of
the National Council on Marketing and Public Relations (NCMPR) on March 18 in
Orlando, Florida.
During the months of
February and March, stories about Austin Community College’s programs,
students, faculty and staff have appeared on every television station and every
major newspaper in the Austin area.
There were 141 media stories about ACC, which translates into
approximately $100,00 in ad equivalency rates.
Several
ACC students, including two enrolled in the Early College Start Program, were
featured in the media: Alysian Thomas
in the Austin American-Statesman and the Villager for her selection to
participate in a national leadership conference; Deborah Wills in two KTBC-7
spots, including a live package, about weightlifting at ACC and competing
nationally; a KEYE-42 profile on Joseph Wour, one of the Lost Boys of Sudan;
and a KXAN-36 interview with Purple Heart Scholarship recipient, Donna Banks,
and ACC Foundation Executive Director, Stephanie Diina-Dempsey.
Newspaper
and broadcast coverage also featured stories about a civil rights panel
discussion and a gospel music extravaganza at the Eastview Campus; the ACC
nursing program receiving grants; ACC adjunct teachers offering to work for
free; the comptroller’s decision to audit the College; ACC’s budget issues; and
an increase in enrollment in workforce courses.
Other
highlights include a front-page metro story in the Statesman about ACC cutting
fewer spring classes; two Statesman editorials by Alberta Philips that
supported the need for a tax increase and a fee for students taking summer
courses; a profile on Della May Moore ran on the front page of the metro
section; an op-ed piece by Dr. Fonté in the Statesman discussed the College’s
growing pains as did a letter to the editor published in the Austin
Chronicle. Dr. Kinslow’s letter to the
editor in the Statesman discussed expanding ACC’s tax base.
Nationally,
stories about ACC have appeared on the front page of the bi-weekly publication
Community College Times. The stories
all included color art and were about diverse subjects: ACC’s Visual Communication Design students
counter-terrorism posters being displayed at the United Nations; the unveiling
of the mural at the Eastview Campus; and a profile on expert stonesetter
Stanley Young who teaches in ACC’s jewelry-making program.
· Monthly Financial Report – Jerry
North, Interim Business Services Administrator, called attention to the Monthly
Financial Report provided in the agenda and stated that a balanced budget is
projected for the Fiscal Year 2002. He
stated that the Business Services area is continuing to monitor revenue and
expenses very closely. Mr. North
responded to questions from Trustees concerning revenue and expenditures.
· Internal Auditor Report – Imad
Mouchayleh, College Internal Auditor, called attention to materials provided in
the Reports section of the agenda and provided a status report regarding the
payroll reconciliation report and the Report on Conduct of Audit, August 31,
2001. He also provided information
regarding the status of the recommendation by SoCo Consulting, Inc., concerning
the payroll process. Mr. Mouchayleh
responded to questions from Trustees.
CONSENT
AGENDA:
Agenda Item 7502
Minutes of the January 14, 2002,
Regular Board Meeting; January 28, 2002, Work Session; February 4, 2002,
Regular Board Meeting; February 18, 2002, Board Briefing and Board Work
Session; March 4, 2002, Board Briefing and Board Work Session; and March 18,
2002, Board Briefing and Board Work Session of the Austin Community College
Board of Trustees.
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda Item
7503
Matters
Related to Conduct of May 4, 2002, Board of Trustees Election
Recommendation: That the Board of Trustees approve an Order
setting polling places, election officials, and joint election agreed for the
May 4, 2002, general election.
Agenda Item
7504
Proposed
Amendment to Board Policy G-1, College Budget – Financial Report
Recommendation: That the Board of Trustees approve the
revision to Board Policy G-1, College Budget.
G-1. COLLEGE BUDGET
The
President shall, prior to the end of June each year, develop and submit to the
Board and for public review a proposed annual budget that:
[1]
Provides adequate support for the educational programs of the College, based on
efficient operation of both direct and support services.
[2]
Distributes resources primarily on objective criteria based on student
enrollment and program needs.
[3]
Provides a justification or plan for correction of any substantial disparities
in the resources supplied to serve students in similar programs at different
campuses.
[4]
Budgets revenues and expenses based on actual expected performance. When there
is substantial uncertainty about performance in an area, the associated budget
projection should be moderately conservative; in such cases, the administration
should describe its targets for the area and the budget effects of the range of
plausible outcomes.
[5]
Budgets expected overall current-funds expenses plus transfers mandated by law
or policy of less than expected current-funds revenues, and budgets fund
balances within the limits imposed by policy G-6, Fund Balance.
[6]
Is consistent with a multi-year master plan developed in compliance with policy
E-1 on Master Planning.
[7]
Provides a recent history and (to the extent feasible) a
three-year plan for tuition/fee levels, enrollment, overall revenues and
expenses, debt service, plant-fund expenditures, and fund-balance levels, with
a description of planning assumptions and significant changes.
When
deemed appropriate by the administration, capital items in an annual budget may
be purchased during the period after budget approval but prior to the start of
the fiscal year.
The
President shall inform the Board whenever the actual performance of the College
differs significantly from the approved budget, and shall propose corrective
budget amendments if projected performance differs from the budget target for
current-funds surplus by more than ½% of annual Education&General-fund
revenues.
The
President shall provide the board a monthly financial report detailing year to
date expenditures and revenues against the budget and a monthly revised year
projection of expenditures and revenues. The external auditor shall annually
review the availability of timely data under the reporting system and make any
recommendations to the President and Board of any improvement in the monthly
reporting system that may be necessary.
Agenda Item 7505
Proposed Amendments to Board
Policy G-6, Minimum Reserves Level
Recommendation: That the Board of Trustees approve the
revision to Board Policy G-6, Fund Balance Minimum Reserves Level.
Beverly
Watts Davis requested that Agenda Item 7502 be pulled for discussion. John Worley requested Agenda Item 7505 be
pulled for discussion.
Agenda Item
7502
Minutes of the
January 14, 2002, Regular Board Meeting; January 28, 2002, Work Session;
February 4, 2002, Regular Board Meeting; February 18, 2002, Board Briefing and
Board Work Session; March 4, 2002, Board Briefing and Board Work Session; and
March 18, 2002, Board Briefing and Board Work Session of the Austin Community
College Board of Trustees.
Beverly Watts Davis requested that information be included in the minutes of the February 18 Board Work Session that fourteen students were denied the opportunity to speak during the Eastview Campus Community Dialogue – College Master Plan. Dr. Davis corrected the request to state that one student was ruled ineligible to speak by the Chair. Allen Kaplan requested that the minutes of the March 4 Board meeting clarify the vote on Agenda Item 7492 and John Worley requested that the issuance of Austin Community College Combined Fee Revenue Building and Refunding Bonds, Series 2002, be reflected as $10,500,000.
Agenda Item
7505
Proposed
Amendments to Board Policy G-6, Minimum Reserves Level
John Worley requested that the proposed change to Board
Policy G-6, Minimum Reserves Level be amended to state: “If for three (3) consecutive months, the
monthly financial report provided the Board indicates (a) a projected deficit
for the current fiscal year, or (b) that the projected reserves will fall below
the level specified by this the
policy or (c) that the reserves will fall below the level specified in a
corrective action plan, the President shall provide a supplemental plan for
corrective action to the Board of Trustees.”
Board Policy G-6,
Minimum Reserves Level
Austin Community College shall seek to maintain at the end
of each fiscal year, adequate reserves including Retirement of Indebtedness,
equal to 1.80 months of current
operating expenses and not greater than 3 months of current operating expenses. If the reserves fall below this level, the
President shall present a corrective plan to the Board of Trustees.
If
for three (3) consecutive months, the monthly financial report provided the
Board indicates (a) a projected deficit for the current fiscal year, or (b)
that the projected reserves will fall below the level specified by this policy
or (c) that the reserves will fall below the level specified in a corrective
action plan, the President shall provide a supplemental plan for corrective
action to the Board of Trustees.
Allen Kaplan moved and Barbara Mink
seconded that:
MOTION: The Board of Trustees approve the Consent Agenda including Agenda
Items 7502 (as amended); 7503, 7504, and 7505 (as amended).
VOTE: The motion passed on a vote of 7-0.
FOR: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Della May Moore,
Rafael Quintanilla, Beverly Silas, and John Worley.
Absent: Carol Nasworthy
The Chair did not vote.
Items for
Discussion/Possible Action:
Agenda Item
7506
Committee on
Economic and Financial Analyses
Dr.
Davis introduced the item and Dr. Worley provided information. This item will be on the agenda of a future
meeting for additional discussion.
[Allen
Kaplan left the meeting at 10:00 p.m.]
Agenda Item
7507
Board Policy
C-6, Community-College Linkages
Dr.
Davis introduced the item and Dr. Steve Kinslow provided additional information
regarding follow up to comments made at an earlier Board meeting and to the
earlier dialogue concerning external partnerships/assignment of space at the
Highland Business Center. Dr. Kinslow
responded to questions from Trustees.
President's
Administrative Report
Dr.
Gerry Tucker, Associate Vice President for Human Resources, distributed
information and provided information concerning payroll enhancements
including: improvements to payroll
process, general office operations improvements, benefits and deductions
processing, Etime, and HR records.
Quick Meeting
Review
Trustees
commented regarding the meeting:
What we did well rated as 1-5 (with 5 being very
satisfied): 3; 5; pass;
4.
What we can do better: continue to have a problem with dialogue, may
be we shouldn’t call it dialogue; didn’t learn anything from the dialogue and
it wasn’t adequately defined.
Executive
Session
There was no Executive Session.
Announcements
Dr. Davis announced that
Vice Chair Beverly Silas was recently inducted into the Connie Yerwood Hall of
Fame 2002 at Huston-Tillotson College.
Dr. Davis called attention to a recent Austin American-Statesman article which chronicled retiring Trustee
Della May Moore’s tenure as a member of the Austin Community College Board of
Trustees.
Adjournment
Having
no motion before the Board, the April 1, 2002, regular meeting of the Austin
Community College Board of Trustees was adjourned at 10:25 p.m.
Approved By
John
B. Worley, Secretary