Draft Minutes of April 12-13, 2002 Board Retreat

MINUTES

Retreat - Board of Trustees

April 12-13, 2002

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session at a Board Retreat on Friday, April 12, 2002, at 11:20 a.m. in Room 160 of the San Jacinto Center located at 98 San Jacinto Boulevard, Austin, Texas, with the following members present: Lillian Davis, Chair/Presiding Officer; Beverly Silas, Vice Chair; John Worley, Board Secretary [arrived at 3:45 p.m.]; Allen Kaplan; Barbara Mink [arrived at 12:45 p.m.]; and Rafael Quintanilla (arrived at 1:20 p.m.]. Also participating in the Retreat were: Richard Fonte, College President; Steve Kinslow, Executive Vice President; Donetta Goodall, Associate Vice President; Ron Brey, Associate Vice President; Bill Carter, Associate Vice President; Bronson Dorsey, Associate Vice President; Alan Rasco, Associate Vice President; Martha Oburn, Associate Vice President; Maggie Culp, Associate Vice President; Gerry Tucker, Associate Vice President; Ed Osborn, Public Information and Marketing Executive; Jerry North, Interim Business Services Administrator; Sandy Gaskin, Dean, Continuing Education; and Chuck McIntyre, Director, Computer Aided Planning. Trustees Beverly Watts Davis, Della May Moore, and Carol Nasworthy were absent.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Items for Discussion/Possible Action

Agenda Item 7508

Briefing and Discussion on Sister City Relationship with Nigeria

[Beverly Silas and Donetta Goodall]

Dr. Lillian Davis introduced the item and welcomed participants. Beverly Silas and Donetta Goodall provided an overview of the March 9-16, 2002, Austin Community College Educational Fact-Finding Visit to Old Orlu, Imo State, Nigeria. Information was presented on the history of the relationship; purpose of the trip; findings—working meetings, facility tours, assessment of resources; expectations of the Nigerians; Austin Community College’s role; and the next steps. Ms. Silas and Ms. Goodall responded to questions and distributed materials on Nigeria. Dr. Davis and Trustees expressed appreciation for the informative presentation.

Agenda Item 7509

Comprehensive Master Plan

Dr. Davis introduced the item and Barbara Mink and Steve Kinslow shared information regarding the workshops held on the mission and vision for Austin Community College. Dr. Mink stated that it is hoped that the proposed mission/vision statements can be presented to the Board at the mid-May meeting.

Dr. Kinslow discussed the master planning process and provided an overview. He provided information regarding the instructional and operational strategic master plan and strategic planning options for College operations. The following representatives presented key goals from their area and revenue implications: Donetta Goodall – Academic Transfer; Alan Rasco – Workforce Education; Sandy Gaskin - Continuing Education/Contract Training; Ron Brey – Instructional Resources/Support; Maggie Culp – Student Services; and Bill Carter – Information Technology. Participants responded to questions from Trustees.

Dr. Kinslow introduced Chuck McIntyre. Information was presented concerning strategic planning options for Austin Community College facilities including benchmarks and strategic implications. Bronson Dorsey presented campus facility profiles. Dr. Kinslow, Mr. McIntyre, and Mr. Dorsey responded to questions from Trustees.

Dr. Kinslow commented regarding the fiscal implications and strategic planning options including a cost summary for College operations and facilities. Jorge Rodriguez, Coastal Securities, distributed information and provided an assessment of financial alternatives: financial alternative goals; current tax considerations; current outstanding debt; current revenue debt; operating revenue summary, 1993-2001; current financial obstacles; general obligation debt; operational tax rate limitation; assessed valuation growth, 1992-2001; projected O&M tax revenue increase due to assessed value growth, projected O&M tax revenue increase due to tax rate increase; operational tax rate offset; operational offset; and recommendations. Mr. Rodriguez responded to questions from Trustees. Dr. Davis and Trustees expressed appreciation for the information provided.

Recess

Having no motion before the Board, the meeting was recessed at 8:00 p.m.

Reconvene

Agenda Item 7510

Strategic Communications Plan

Dr. Davis introduced the item. Steve Kinslow and Howard Falkenberg presented information regarding communications challenges; preferred public image, CORE values; key stakeholders; values-based message management; strategies; Board opportunities; and resources. Ed Osborn distributed a model for presentations to community groups. Trustees discussed the materials and made suggestions regarding the plan and scheduled presentations by Trustees to community organizations and school districts coordinated by Toni Gardner.

Dr. Davis and Dr. Fonte expressed appreciation to all participants for the valuable information presented at the Retreat.

Adjournment

Having no motion before the Board, the April 12-13, 2002, Retreat of the Austin Community College Board of Trustees was adjourned at 11:00 a.m.

Approved By

John B. Worley, Secretary