MINUTES
Regular
Meeting - Board of Trustees
June 3, 2002
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Monday, June 3, 2002,
at 6:08 p.m. in the Board Room (201) of the Highland Business Center of the
Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas,
with the following members present: Lillian Davis, Chair/Presiding Officer;
Beverly Silas, Vice Chair; John Worley,
Secretary; Beverly Watts Davis [arrived at 6:35 p.m.]; Allen Kaplan; Barbara
Mink; Della May Moore; Carol Nasworthy; and Rafael Quintanilla.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
·
There were no new employees.
·
Jeff Nash, Steve Skinner, and Jeff Holcomb, Star of
Texas Rodeo, presented a check in the amount of $25,000 to Steve Nelson, Chair
of the Austin Community College Foundation, to be used for Austin Community
College scholarships.
·
Outgoing Trustees Della May Moore and Carol Nasworthy
were recognized by Chair Lillian Davis and presented with student art in
recognition of their many years of leadership and service to Austin Community
College. Trustees and Dr. Fonte
expressed appreciation for Mrs. Moore’s 20 years and Dr. Nasworthy’s 10 years
of trusteeship at ACC. Dr. Fonte
presented Distinguished Service Awards from the City of Austin to Mrs. Moore
and Dr. Nasworthy.
Citizens
Communications
·
Homero Gonzales spoke regarding the ENLACE Mentor
program.
·
Manuela Escalante spoke regarding the ENLACE Mentor
program.
·
Guadalupe Sosa spoke regarding the South Austin Campus
Advisory Committee.
·
Dan Dewberry spoke regarding MSTA contracts/classes.
·
John Cise, distributed information and spoke regarding
Full-Time faculty salary needs for Fiscal Year 2003
Reports from
Employee Associations
·
Adjunct Faculty Association - Kitty Henderson,
President, spoke regarding Board Policy F-10, Employee Compensation.
·
Classified Employees Association - Mark Goodrich,
President, spoke regarding testing at Rio Grande Campus, Human Resources, and
the Internal Budget Committee.
·
Full-Time Faculty Senate - Laura Ore, President, spoke
regarding shared governance, class scheduling, evaluation of administrators,
and salaries.
·
Professional/Technical Employees Association - Karen
Anderson, President, distributed and spoke regarding the Human Resources
position classification study.
·
Student Government Association – No report was
presented.
Trustee
Report(s) to the Board
The
following Trustees reported on visits with community organizations:
·
Lillian
Davis, Cedar Park Chamber of Commerce
·
Rafael
Quintanilla, Downtown Austin Optimist Club
·
Beverly
Silas, Shady Hollow Kiwanis
·
John
Worley, Zilker Neighborhood Association
·
Beverly
Watts Davis, Blackshear Prospect Hills
Reports to the
Board
· Monthly Financial Status Report, April 2002 – Jerry North, Interim Administrator for Business Services, discussed the April 2002 Austin Community College Financial Statements. He stated that Austin Community College will have a balanced budget (revenues equal to expenditures) for the current fiscal year. He advised that the Minimum Reserves Policy will not meet the expectations of the minimum reserves level policy (G-6) or the corrective action plan requirements due to expected run-off elections expenses of approximately $250,000.
·
Proposed Partnership – Governor, Imo State, Nigeria, Video
– A video was shown and Beverly Silas and Donetta Goodall, Associate Vice
President for Academic Programs, spoke regarding an upcoming visit by the
Governor of Imo State, Nigeria, to Austin and a tour and reception/dinner at
the Eastview Campus.
Items for
Discussion/Possible Action:
Consent Agenda
Agenda Item
7533
Minutes of May
6, 2002, Board Briefing Regular Meeting; May 7, 2002, Special Board Meeting;
May 20, 2002, Board Briefing; and May 20, 2002, Board Work Session of the Board
of Trustees
Recommendation: That the Board of Trustees approve the
minutes as presented.
Agenda Item
7534
Proposed
Contract to Lease Excess Airtime on ACC’s Instructional Television Fixed
Services Channels (ITFS)
Recommendation: That the Board of Trustees authorize the administration
to negotiate a contract with Clearwire, Inc.
Agenda Item
7535
Process of
Presidential Evaluation
Recommendation: That the Board of Trustees approve the
process used for evaluation of the College President through a Resolution
establishing guidelines for the process.
Dr.
Worley requested that Agenda Item 7535 be pulled for discussion. Dr, Mink requested Agenda Item 7333, Minutes
of May 6, 2002, Board Briefing Regular Meeting; May 7, 2002, Special Board
Meeting; May 20, 2002, Board Briefing; and May 20, 2002, Board Work Session of
the Board of Trustees, be pulled for discussion.
Dr. Nasworthy moved and Beverly
Silas seconded that:
MOTION: The Board of Trustees approve Consent Agenda Item 7534, Proposed
Contract to Lease Excess Airtime on ACC’s Instructional Television Fixed
Services Channels (ITFS).
VOTE: The motion passed on a vote of 8-0.
FOR: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Della May Moore,
Carol Nasworthy, Rafael Quintanilla, Beverly Silas and John Worley.
AGAINST: None.
The Chair did not vote.
Agenda Item
7533
Minutes of May
6, 2002, Board Briefing Regular Meeting; May 7, 2002, Special Board Meeting;
May 20, 2002, Board Briefing
Trustees discussed
information to be included in the minutes of meetings. Myra McDaniel, College Legal Counsel, will
research and provide information.
Dr. Nasworthy moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees
approve the minutes as presented.
VOTE: The motion passed on a vote of 8-0.
FOR: Beverly Watts Davis, Allen Kaplan, Barbara Mink, Della May Moore,
Carol Nasworthy, Rafael Quintanilla, Beverly Silas and John Worley.
AGAINST: None.
The Chair did not vote.
Agenda Item
7535
Process of
Presidential Evaluation
Dr. Nasworthy moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees
approve the process used for evaluation of the College President through a
Resolution establishing guidelines for the process.
John Worley requested Friendly Amendments to the Resolution.
FRIENDLY AMENDMENT to #1 of the Resolution:
“1. The annual evaluation of
the president shall take place during October-November of each this Calendar
year.”
FRIENDLY AMENDMENT TO #2 of the Resolution:
“2. The evaluation of the
President shall be undertaken based primarily on effectiveness of the
implementation of Board Policies and that a form shall be developed that
the attached forms will provides a means for the board members to
rate such performance.
FRIENDLY AMENDMENT TO #4:
“4. The leadership of the
community external to the college community shall be
asked to provide input on the effectiveness of the college and the President in
meeting the needs of the community as
defined by board policy. The leadership
of the external community shall be sent a form in early October to provide such
input. The board policy most relevant
to external community input, especially C-6 (College-Community Linkages) will
be used as the basis of this request for input. In particular, input shall be gathered “from sectors that
directly deal with the college entrants or graduates.”
FRIENDLY AMENDMENT TO #9 of Presidential
Evaluation Worksheet 2: Performance
in Response to 2002 Presidential Priorities:
“BROAD AREA OF FOCUS: BUDGET
AND FUND REPORTING
_____ 9. Strengthen the internal budget development
process for FY03 and develop
a more extensive review process of
expenditures and revenue projections
at the Board level and provide a monthly
financial reporting system
against budget and fund
reserves and improve the accuracy and
timeliness of economic
and financial analyses for the Board.”
The Friendly Amendments were accepted by Dr. Nasworthy and Mr. Kaplan.
VOTE ON MOTION WITH FRIENDLY AMENDMENTS: The motion passed on a vote of 7-1.
FOR: Beverly Watts Davis, Allen
Kaplan, Barbara Mink, Carol Nasworthy, Rafael Quintanilla, Beverly Silas, and
John Worley.
AGAINST: Della May Moore
The chair did not vote.
**************
Resolution 7535
Presidential Evaluation Process
Whereas, under Board Policy B-2, it is required that the Board of Trustees provide a formal annual performance evaluation of the president based primarily on the effectiveness of the implementation of Board Policies,
Whereas, the Presidential contract with Dr. Richard Fonte, section 3.05, also lists board policy as “the primary evaluation criteria of the President performance” along with “achievement by the college of the goals set out in the Master Plan and funded in the Budget.”
Whereas, the duties of the President are listed in section C-3 of Board Policy and other responsibilities are listed in Board Policy,
Whereas the Presidential contract with Dr. Richard Fonte, Section 3.01, Duties, requires the president to “perform the duties of Chief Executive Officer of the college as prescribed by…the policies and resolutions of the Board of Trustees of the college...under a policy model wherein the board makes policy and the President implements it,”
Whereas, the Presidential contract with Dr. Richard Fonte, Section 3.05, requires that the board “give the President a report of the President’s accomplishments and such directives as its deems necessary for correction of any deficiency perceived by the board,”
Whereas, the Presidential contract with Dr. Richard Fonte, Section 3.05, lists the time of the year that the annual evaluation shall be accomplished,
Therefore, Be it Resolved that:
1. The annual evaluation of the president shall take place during October-November of this year.
2. The evaluation of the President shall be undertaken based primarily on effectiveness of the implementation of Board Policies and the attached forms will provide a means for the board members to rate such performance,
3. The achievement of goals related to the master plan and “special focus” board policies, selected in advance, shall also be used as evaluative elements and that a form shall be developed that provides a means for the board member to rate such performance. The president shall provide specific measurable objectives for each of these goals.
4. The leadership of the community external to the college shall be asked to provide input on the effectiveness of the college and the President in meeting the needs of the community as defined by board policy. The leadership of the external community shall be sent a form in early October to provide such input. The board policy most relevant to external community input, especially C-6 (College-Community Linkages will be used as the basis of this request for input. In particular, input shall be gathered “from sectors that directly deal with the college entrants or graduates”.
This will includes superintendents of local ISD, college and university officials to which our graduates transfer, the employer/civic leadership community that receive graduates from our programs or other key civic leaders who are concerned over ACC’s role in developing a workforce and providing educational opportunity.
5. The leadership of the employee organizations shall be asked to provide input on the effectiveness of the college, after consultation and input from their constituencies, and also on their working relationship with the President. The leadership of the internal community shall be sent a form in early October to provide such input. The board policies most relevant to internal community relationship, C-4 (Internal Employee Associations) and C-5 (Open-Communications) will be used as the primary basis of this request for input. In particular, input shall be gathered on the nature of the consultative process and the participation in college decision- making by these organizations.
This input will be gathered from the officers of the employee organizations who meet regularly with the President and the administration.
6. The board may also consider professionally conducted, independent public survey information on college performance from both external and internal audiences as an element of the evaluation process.
7. The board shall directly involve the president in the evaluation process and primary evaluation session and shall discuss accomplishments and needed improvement areas directly with the President during the evaluation session conducted in a confidential, executive session.
8. After the performance evaluation session has been completed, the board shall separately discuss the compensation adjustments and shall inform the President of such adjustments directly prior to announcing them publicly.
9. A formal evaluation should occur during the October-November period and
an informal review regarding accomplishments from an annual professional developmental plan
should be done in conjunction with the informal feedback session during the Summer quarter.
PASSED AND APPROVED this _______ day of _________________2002.
__________________________
Lillian Davis
Chair, Board of Trustees
Austin Community College
ATTEST:
________________________
John Worley
Secretary, Board of Trustees
Austin Community College
[Seal]
*********
June 1, 2002, Run-Off Election Costs
Dr. Davis introduced the
item and Linda Young provided information concerning the funds budgeted for
elections; the approximate cost of the May 4, 2002, general election; and the
anticipated expenses for the June 1, 2002, run-off election.
Della May Moore moved and
Beverly Watts Davis seconded that:
MOTION: The Board of Trustees approve an expenditure
for election costs for the June 1, 2002, Board of Trustees run-off election
from the funds reserves of approximately $250,000.
VOTE: The motion passed on a vote of 8-0.
FOR: Beverly Watts Davis, Allen Kaplan, Barbara
Mink, Della May Moore, Carol Nasworthy, Rafael Quintanilla, Beverly Silas, and
John Worley.
AGAINST: None.
The Chair did not vote.
Resolution on Revenue for FY03 Budget – Discussion of FY03
Revenue
Due to the lateness of the
hour, Dr. Davis stated that this item would be postponed until the next Board
meeting.
Aggregate Expenditures in Excess of Threshold Limits of
Board Policy
Dr. Davis introduced the
item and Trustees discussed the vendors having expenditures over $100,000 in
FY02: Dynamic Systems; Airco
Mechanical; Austin-Free Net and the consulting limit reached by MGT of
$24,999. Vendors and consulting will be
separated and placed on the July 1 agenda for action by the Board.
Executive
Session
There
was no Executive Session.
President's
Administrative Report
Dr. Fonte distributed
information prepared by Dr. Steve Kinslow, Executive Vice President, in
response to issues brought to the Board:
scheduling; compliance with TASP; advising committee/student needs;
names in the Course Schedule; and Adjunct faculty concerns
Quick Meeting
Review
Trustees
commented regarding the meeting:
What we did well rated as 1-5 (with 5 being very
satisfied): really talked about how we work together, we will
have to have this conversation again wit the new Board members; good meeting;
great comments; good meeting; great meeting (4); 3; 3.
What we can do better: got bogged down on
reports.
Announcements
Beverly Watts Davis
announced she received a faculty appointment at The University of Texas Health
Science Center in San Antonio.
Adjournment
Having
no motion before the Board, the June 3, 2002, regular meeting of the Austin
Community College Board of Trustees was adjourned at 9:55 p.m.
Approved By
John B.
Worley, Secretary