MINUTES
Board Briefing
Session and Regular Meeting
July 1, 2002
In
accordance with the terms and provisions of the Texas Open Meetings Act, Chapter
551 of Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session at a Board Briefing on Monday, July
1, 2002, at 5:50 p.m. in Room 103.6 of the Highland Business Center of Austin
Community College located at 5930 Middle Fiskville Road, Austin, Texas, with
the following members present: Rafael Quintanilla, Chair/Presiding Officer;
Barbara P. Mink, Vice Chair; Allen H. Kaplan, Secretary; Beverly Watts Davis;
Lillian J. Davis; John F. Hernandez, Nan McRaven [arrived at 6:35 p.m.];
Beverly Silas; and John Worley
Topic: Financial Statement for May 2002
Mr.
Quintanilla introduced the item and Ben Ferrell, Vice President, Business
Services, distributed the May 2002 Financial Statement. Mr. Ferrell presented a summary statement of
budget/reserves; summary of income items; and summary of expenditures and
transfers, and responded to questions from Trustees.
Recess
Mr.
Quintanilla recessed the Board Briefing at 6:15 p.m.
Reconvene
Mr. Quintanilla
reconvened the July 1, 2002, Board meeting at 6:15 p.m. in the Board Room (201)
of the Highland Business Center pursuant to Texas Government Code 551.
Recognitions
· Dr.
Gerry Tucker, Associate Vice President for Human Resources, introduced Carol
Townsend, Nursing Counselor, Riverside Campus.
· Gary
Webernick, Art Instructor, introduced the Student Art winners: Austin Scott Byers, Linda Genet; Caleb
Zammit; Reid Campbell; Daniel Fielder; Marianne Sexton, Patricia Whitton; Jaime
R. Wentz/Deborah Lykins. Scholarships
were presented by Chair Rafael Quintanilla.
· Lillian
Davis, former Board Chair, expressed appreciation and presented gifts to
Beverly Silas, former Board Vice Chair, and John Worley, former Board
Secretary. Chair Quintanilla presented
a gift to Dr. Lillian J. Davis and expressed appreciation for her leadership as
Board Chair.
Citizens
Communication
· Terry
Perrin, ACC faculty, distributed information and spoke regarding budget
reductions.
· John
Cise, ACC faculty, provided a comparison of Austin Community College Human
Resources information.
· Bob
Conkright, ACC faculty, invited all Trustees to attend College activities.
Trustee
Community Organizations Reports to the Board
· Trustee John Worley reported
on the June 10, 2002, Save Barton Creek meeting in which he spoke regarding
Austin Community College.
· Ed Osborn provided
information for Trustee Lillian Davis regarding information presented at the
June 20, 2002, meeting of the Anderson Mill Neighborhood Association.
Reports to the
Board
· Report of Achievements and Recognitions - Dr. Steve Kinslow,
Executive Vice President, distributed information and spoke regarding recent
achievements and recognitions of College faculty and staff.
· Internal Audit Update – Imad Mouchayleh, Internal Auditor, and Dr. Gerry
Tucker provided information regarding the Payroll Reconciliation Report – April
& May 2002
CONSENT AGENDA
Agenda Item
7546
Minutes of
June 3, 2002, Regular Meeting; June 4, 2002, Special Meeting; June 13, Budget
Work Session; and June 17, 2002, Monthly Work Session of the Board of Trustees
Recommendation: That the minutes be approved as presented.
Agenda Item
7547
Telecommunications
Infrastructure Fund Grants
Recommendation: That the Board of Trustees approve the submission
of two Certified Assurances forms for Telecommunications Infrastructure Fund
grants: a non-competitive Higher
Education (HE4) grant for Austin Community College in an estimated amount of
$475,000 and ACC’s proposal for a
competitive grant for Texas Academic Libraries (LB9) in an amount not
the exceed $250, 000.
Agenda Item
7548
Proposed
Resolution – Master Plan 2003-2005
Recommendation: That the Board of Trustees adopt a
resolution providing direction to the administration regarding the FY03-05
Master Plan.
Agenda Item
7549
Aggregate
Expenditures in Excess of Threshold Limits of Board Policy – Dynamic Sytems,
Airco Mechanical, and Austin Free-Net
Recommendation: That the Board of Trustees approve the
aggregate expenditures of over $1000,000 in FY02 for the three vendors: Dynamic Systems – $101,673 for change orders
for additional required work on part of the SMT Mock Clean Room at the
Riverside Campus; Airco Mechanical - $111,401 for change orders for additional
new vents to update the Rio Grande Campus ventilation systems; and Austin
Free-Net - $100,236 – for Austin Telecommunity Network grant project 323-01208
pass thru funding through FY02.
Mr. Kaplan moved and Dr. Davis seconded that:
MOTION: The Board of Trustees
approve Consent Agenda Items 7546, 7547, 7548, and 7549 as presented.
VOTE: The motion passed on a
unanimous vote of 9-0.
FOR: Beverly Watts Davis,
Lillian J. Davis, John F. Hernandez, Allen Kaplan, Nan McRaven, Barbara P.
Mink, Beverly Silas, Rafael Quintanilla, and John Worley.
AGAINST: None
Agenda Item
7550
Proposed
Calendar of Board Meetings for Fiscal Year 2003
Mr.
Quintanilla introduced the item and Trustees discussed the proposed
schedule.
Dr. Davis moved and Dr. Mink seconded that:
MOTION:
The Board of Trustees approve the calendar to include March 31 as the
first meeting for April 2003 and the April 11-12 Retreat as the work session
meeting for April 2003.
VOTE:
The motion passed on a vote of 8-1.
FOR: Beverly Watts
Davis, Lillian J. Davis, John F. Hernandez, Allen Kaplan, Nan McRaven, Barbara
P. Mink, Beverly Silas, and Rafael Quintanilla.
Dr. Mink moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees
reconsider the calendar to include a fall Retreat on October 18 and 19.
VOTE: The motion passed on a
unanimous vote.
FOR: Beverly Watts Davis, Lillian J. Davis, John F. Hernandez, Allen
Kaplan, Nan McRaven, Barbara P. Mink, Beverly Silas, Rafael Quintanilla, and
John Worley.
AGAINST: None
**********
CALENDAR
OF BOARD MEETINGS FOR FISCAL YEAR 2003
2002
Monday, August 5, 2002 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, August 19, 2002 - Board Work Session, Pinnacle Campus, 7748 Highway 290 West
Tuesday, September 3, 2002 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, September 23, 2002 - Board Work Session (4th Monday), Eastview Campus, 3401 Webberville Road
Monday, October 7, 2002 - Regular Meeting, Highland Business Center Board Room (Room 201)
Friday/Saturday, October 18-19,
2002 - Board Retreat (location to be announced)
Monday, October 21, 2002 - Board Work Session, Cypress Creek Campus, 1555 Cypress Creek Road
Monday, November 4, 2002 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, November 18, 2002 - Board Work Session, Rio Grande Campus, 1212 Rio Grande Street
Monday, November 25, 2002 - Special Meeting, Highland Business Center Board Room (Room 201)
Monday, December 2, 2002 - Regular Meeting, Highland Business Center Board Room (Room 201)
2003
Monday, January 13, 2003 - Regular Meeting (2nd Monday), Highland Business Center Board Room (201)
Monday, January 27, 2003 - Board Work Session (4th Monday), location to be announced
Monday, February 3, 2003 - Regular Meeting, Highland Business Center Board Room (201)
Monday, February 17, 2003 - Board Work Session, location to be announced
Monday, March 3, 2003 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, March 17, 2003 - Board Work Session, location to be announced
Monday, March 31, 2003 - Regular
Meeting, Highland Business Center Board Room (Room 201)
Friday/Saturday, April 11-12,
2003 - Board Retreat, location to be announced
Monday, May 5, 2003 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, May 19, 2003 - Board Work Session, location to be announced
Monday, June 2, 2003 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, June 16, 2003 - Board Work Session, location to be announced
Monday, July 7, 2003 - Regular Meeting, Highland Business Center Board Room (Room 201)
Monday, July 21, 2003 - Board Work Session, location to be announced
*****
Agenda Item
7551
Proposed Board
Work Plan for Next Six Months, August 2002 through January 2003
Mr. Quintanilla
introduced the item and Trustees requested the following changes: Eliminate the financial overview briefings
from the September 3 and November 4 meetings; move the Internal College
discussion/dialogue from September to October; add College legislative agenda
to the August 19 agenda; and amend Board Policy to add “timely” to Presidential
duties.
Dr. Mink moved and Allen Kaplan seconded that:
MOTION:
The Board of Trustees approve the Work Plan with the requested
revisions.
VOTE: The
motion passed on a vote of 9-0.
FOR: Beverly Watts
Davis, Lillian J. Davis, John F. Hernandez, Allen Kaplan, Nan McRaven, Barbara
P. Mink, Beverly Silas, Rafael Quintanilla, and John Worley
AGAINST: None
**********
Proposed Board
Work Plan for Next Six Months
August
2002-January 2003
Monday, August 5, 2002 -
Regular Meeting-Highland Business Center
· 5:45 p.m.: Financial Overview Briefing
· Dialogue: Advisory Group Meetings--Workforce Areas [Midgley & Hampton]
· Board Self-evaluation Process—review of process
· Board By-laws on voting.
Monday, August 19, 2002 -
Board Work Session-Pinnacle Campus
· 5:45 p.m.: Briefing: ACC program review process/Texas Higher Education Coordinating Board Requirement.
· Continuing Education--Enrollment Trends, Long-Term Needs and Demands for Service-Relationship to Master plan
· Legislative Agenda
· Informal Feedback-Presidential Performance
Tuesday, September 3, 2002 - Regular Meeting-Highland Business Center
· Dialogue: Advisory Group Meetings--Workforce Areas [Van Dyke & Cantu]
· Timely Reporting - Presidential Duties
· Committee on Economic and Financial Analyses
Monday, September 23, 2002 - Board Work Session-Eastview Campus
· 5:45 p.m.: Briefing: Adult Education, Literacy and Austin Literacy Coalition
(Rhetta Kelley)
· Report: Eastview Construction of Health Careers Building (possible tour)
· Expected Aggregated Expense List of Over $100,000.
Also during month of September (or October), Board will attend a SGA meeting.
Monday, October 7, 2002 -
Regular Meeting-Highland Business Center
· 5:45 p.m: Financial Overview Briefing
· Discussion/Dialogue with Internal College Community--Shared Governance
· Board Policy C-5, Open Communication and Information
· Master Plan: Community Priorities Declaration - Local Workforce and Higher Education Needs (Board Policy E-1, Master Planning)
Friday/Saturday, October
18-19, 2002 - Board Retreat - TBA
·
Policy Governance Model
Monday, October 21, 2002 -
Board Work Session-Cypress Campus
· 5:45 p.m.: Briefing - College Readiness Developmental Education Function
· Cypress Campus Facilities Plan
· Adoption of College Master Plan
Monday, November 4, 2002 - Regular Meeting-Highland Business Center
· Dialogue: State Legislative Delegation
· Report - Business Office Operations
· Board Self-Evaluation
Monday, November 18, 2002 -
Board Work Session-Rio Grande
· 5:45 p.m.: Briefing - Early College Start
· Rio Grande Facilities Discussion
· State Comptroller’s Performance Report
Monday, November 25, 2002 - Special Meeting-Highland Business Center
· Annual Presidential Evaluation
Monday, December 2, 2002 -
Regular Meeting-Highland Business Center
· 5:45 p.m.: Financial Overview Briefing
· Report - Contract Training
Monday, January 13, 2003 - Regular Meeting-Highland Business Center
· 5:45 p.m.: Financial Overview Briefing - First Semester
Monday, January 27, 2003 - Board Work Session-Riverside (or Retreat-January 24-25)
· Implementation of Master Plan and Community Awareness of the plan.
**********
Agenda Item
7552
Fiscal Year
2003 Budget
Mr. Quintanilla
introduced the item and Ben Ferrell discussed guidelines and assumptions of the
budget and stated it was a balanced budget with expenditures of
$104,524,604. He called attention to
information regarding revenue comparisons for Fiscal Years 2000, 2001, 2002,
and the projected revenue for 2003; proposed budget reductions; the Internal
Budget Committee; Facilities; and Technology.
Mr. Ferrell responded to questions from Trustees and agreed to provide
additional information at the July 8 Board Budget Work Session in response to
requests from Trustees.
Agenda Item
7553
Board Policy
D-6, Employment of Adjunct Faculty – Names in Schedule
Mr.
Quintanilla introduced the item and Trustees discussed the policy. Mr. Quintanilla stated this would be on a
future Board agenda
Agenda Item
7654
Confirmation
of Extension of Contract for Real Estate Broker
Mr.
Quintanilla called attention to the item.
Trustee Allen Kaplan stated he had provided a letter to the Board
recusing himself from participation in any discussion of this item.
Executive
Session
The Board of Trustees of
Austin Community College recessed into Executive Session at 8:55 p.m. to
consult with legal counsel regarding the purchase, exchange, lease or value of
real property pursuant to Government Code 551.072.
[Trustee Lillian J. Davis
left the meeting at 9:20 p.m.]
The
Board of Trustees reconvened in public session at 9:29 p.m. pursuant to
Government Code 551.
Meeting Review
Trustees
commented regarding the meeting: 4, 4,
4, 4, informational, 4.
Adjournment
Having
no motion before the Board, the July 1, 2002, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at 9:54 p.m.
Approved By
Allen
H. Kaplan, Secretary