MINUTES
Board Briefing
Session and Regular Meeting
August 5, 2002
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session at a Board Briefing on Monday,
August 5, 2002, at 5:46 p.m. in Room 103.6 of the Highland Business Center of
Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas,
with the following members present: Rafael Quintanilla, Chair/Presiding Officer
[arrived at 5:55 p.m.]; Barbara Mink, Vice Chair; Allen H. Kaplan, Secretary;
Beverly Watts Davis; Lillian J. Davis; John F. Hernandez, Nan McRaven; Beverly
Silas; and John Worley
Topic: Financial Statement for May 2002
Dr.
Mink introduced the item and Ben Ferrell, Vice President, Business Services,
distributed the June 2002 Financial Statement.
Mr. Ferrell presented a summary statement of budget/reserves; summary of
income items; and summary of expenditures and transfers, and responded to
questions from Trustees.
Recess
Mr.
Quintanilla recessed the Board Briefing at 6:15 p.m.
Reconvene
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District reconvened in public session at the Regular Meeting
on Monday, August 5, 2002, at 6:26 p.m. the Board Room (201) of the Highland
Business Center of Austin Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla,
Chair/Presiding Officer; Barbara Mink, Vice Chair; Allen H. Kaplan, Secretary;
Beverly Watts Davis; Lillian J. Davis; John F. Hernandez, Nan McRaven; Beverly
Silas; and John Worley
Recognitions
There
were no recognitions.
Citizens
Communication
· Mark
Goodrich, AFT/ACCCEA, spoke regarding compensation.
· Richard
Troxell, Universal Living Wage Campaign, distributed information and spoke
regarding living wages.
· Myra
Bradley, ACC/AFT, spoke regarding the budget.
· Judy
Allen Green, ACC/ACCCEA, spoke regarding benefits, professional development
day, classified breakfast; salaries; and Holiday party.
· Margie
Shelnutt, ACCCEA, spoke regarding once-a-month pay.
· Lewis
Washington, ACCCEA, spoke regarding pay once a month.
· Chanell
Bell, ACCEA, spoke regarding pay once a month.
Reports from
Associations
· Adjunct
Faculty Association – Kitty Henderson, President, spoke regarding target
compensation goals.
· Classified
Employees Association – Mark Goodrich, President, spoke regarding bi-weekly pay
for classified employees.
· Full-Time
Faculty Senate – Laura Ore, President, spoke regarding cost savings and
compensation.
· Professional-Technical
Employees Association – Karen Anderson spoke regarding professional development
and announced FY 2003 officers for the Association: Marilyn Lee-Taylor, President; John Kennie, President-Elect; and
Gina Palacios-Grochow, Secretary-Treasurer.
· Student
Government Association – Zander Parker, President, spoke regarding the FY03
budget and course schedules.
Trustee
Community Organization Reports to the Board B
· Board
Secretary Allen Kaplan reported on a meeting with the Elgin Chamber of Commerce
on July 11, 2002.
· Board
Chair Rafael Quintanilla reported on a July 25, 2002, meeting with the El
Concilio and Barrio Unido.
Reports to the
Board
· Report of Achievements and Recognitions – No
report was presented.
· Internal Auditor Report –
Imad Mouchayleh, Internal Auditor, presented an update regarding payroll
reconciliation and an Internal Audit report on Adult Basic Education.
CONSENT AGENDA
Agenda Item
7566
Minutes of
July 1, 2002, Regular Meeting; July 8, 2002, Board Budget Work Session; July
18, 2002, Board Budget Work Session; and July 22, 2002, Monthly Work Session of
the Board of Trustees
Recommendation: That the minutes be approved as presented.
Agenda Item
7567
Resolution to
Amend Authorized Representatives for the TexPool Accounts
Recommendation: That the Board of Trustees approve a
resolution to authorize Ben Ferrell, Vice President for Business Services;
Leslie Sabin, Controller, Business Services; and Cheryl Coe, Accounting
Manager, as representatives to transmit funds for investment in TexPool,
withdraw funds from time to time, to issue letters of instruction, and to take
all other actions deemed necessary or appropriate for the investment of local
funds.
Trustee Nan McRaven moved and Beverly Silas
seconded that:
MOTION:
The Board of Trustees approve the Consent Agenda as recommended.
VOTE:
The motion passed on a vote of 8-0.
FOR:
Beverly Watts Davis, Lillian J. Davis, John F. Hernandez, Allen H.
Kaplan, Nan McRaven, Barbara P. Mink, Beverly S. Silas, and John B. Worley.
AGAINST:
None.
The Chair did not vote.
Agenda Item
7568
Proposed
Approval of Tax Rate and Scheduling of a Public Hearing on September 9, 2002
Mr.
Quintanilla introduced the item.
Lillian J. Davis moved and Beverly S. Silas
seconded that:
MOTION:
The Board of Trustees propose a five cent tax rate and record a vote.
VOTE:
The motion passed on a vote of 8-0.
FOR:
Beverly Watts Davis, Lillian J. Davis, John F. Hernandez, Allen H.
Kaplan, Nan McRaven, Barbara P. Mink, Beverly S. Silas, and John B. Worley.
AGAINST:
None.
The Chair did not vote.
Lillian J. Davis moved and Beverly S. Silas
seconded that:
MOTION:
The Board of Trustees schedule a public hearing on the FY 2003 tax rate
on September 9, 2002.
VOTE:
The motion passed on a vote of 8-0.
FOR:
Beverly Watts Davis, Lillian J. Davis, John F. Hernandez, Allen H.
Kaplan, Nan McRaven, Barbara P. Mink, Beverly S. Silas, and John B. Worley.
AGAINST:
None.
The Chair did not vote.
Agenda Item
7569
Proposed Board
Fiscal Year 03 Budget
Mr. Quintanilla
introduced the item and Ben Ferrell provided supplemental information
concerning the proposed budget, including a change on page 68 to move the
amount of money down one line for each vendor on the listing of vendors
projected to be paid $25,000-$100,000 for FY03. Staff responded to questions from Trustees regarding the
budget.
Lillian Davis moved and Nan McRaven seconded
that:
MOTION:
The Board of Trustees approve the Fiscal Year 2003 Budget as presented
by staff.
John requested a Substitute Motion and Beverly
Watts Davis seconded:
SUBSTITUTE MOTION: Compensation to the employee groups would be distributed or
allocated in the following manner: The
total amount of money available for compensation under Board Policy F-10 which
according to page 92 is $1,995,224--which does not count the professional
development and stipends—that total amount of money would be divided by the
total number of full-time equivalent employees which includes 517
adjuncts. That number which would be
the pay increase, per capita per employee, would then be multiplied by the
number of full-time employees in each group which is approximately 405 for
full-time faculty; 517 for adjuncts; he did not know the number for Adult Basic
Education because it could not be found in the budget book, but whatever it is
that would be divided by that number—there are three full-time teachers but
there has to be some adjuncts because 3 into $250,000 would be more than
$80,000 and he felt sure they were not paid that much; 38 administrative
employees, 265 professional-technical employees, and 463 classified
employees—all according to the budget book.
That would determine the allocation per employee group. Within each employee group, his proposal was
that they get a 1% cost of living adjustment.
That would go for every group except administrators. They would get
approximately .5%. All of the money
allocated then would go to a cost-of-living which would be approximately
.5%. The remainder within full-time
would be market adjustments; the remainder within adjunct faculty would be
market adjustments, to include the $175,000 for outside education experience;
and the remainder within professional-technical would be $37,000 for market
adjustments; and then an adjustment to counteract the effects of raising the
ACC minimum wage within the classified distribution, after the 1%
cost-of-living, a proposed increase of $93,000 to increase the minimum wage for
staffing table employees to $10.60 per hour, a $48,000 market adjustment in the
remainder for an anti-compression adjustment to counteract any inequitable
effects from raising the minimum wage to $10.60 per hour.
Allen Kaplan recused himself from vote on the
Substitute Motion.
VOTE:
The motion failed on a vote of 1-5-2.
FOR:
John Worley
AGAINST:
Lillian Davis, John Hernandez, Nan McRaven, Barbara Mink, Beverly Silas
ABSTAINING:
Beverly Watts Davis and Allen Kaplan
The Chair did not vote.
Beverly Watts Davis moved and John Worley
seconded that:
AMENDMENT TO MAIN MOTION: The Downtown Education Center be cut from
the FY03 Budget.
Beverly Watts Davis withdrew the Amendment to
Main Motion and moved the following Amendment to Main Motion and Dr. John
Worley agreed:
AMENDMENT TO MAIN MOTION: The Downtown Education Center will be
reviewed in November 2002 and the Board will make a decision at that time
regarding continuation of the Downtown Center.
Lillian Davis accepted the Amendment to the Main
Motion.
The agenda was re-ordered to
consider action regarding Agenda Items Agenda Items 7570 and 7571 as a part of
the FY2003 Budget.
Agenda Item
7570
Proposed
Amendments to Board Policy A-4, Tuition Rates
John Worley moved and Allen Kaplan seconded:
MOTION:
That the Board of Trustees approve a $3 per credit hour increase in
out-of-district tuition to be implemented in January 2003 and that [2] of the
policy be amended to read: “In order to
maintain a tuition differential that is fair both to ACC taxpayers and to
Texas-resident ACC students who live outside the taxing district, the credit-hour
differential for such students shall reflect the local tax effort in support of
in-district students. It shall thus be
the ratio of annual property-tax revenues to annual in-district credit hours,
except that any year-to-year term-to-term increase in the
differential shall be no more that $3 per credit-hour. The President is authorized and encouraged
to use any available method to lessen the impact of this tuition differential
on economically-disadvantaged students.”
Nan McRaven requested a Friendly Amendment to
the Motion:
FRIENDLY AMENDMENT TO THE MOTION: That the Board of Trustees approve a $1 per credit hour increase in
out-of-district tuition to be implemented in January 2003.
Dr. Worley did not accept the Friendly
Amendment.
VOTE:
The motion passed on a vote of 6-1-1.
FOR:
Beverly Watts Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven,
Beverly S. Silas, and John Worley.
AGAINST:
Lillian J. Davis
ABSTAINING:
Barbara P. Mink
The Chair did not vote.
*****
A-4. TUITION RATES
[1] The tuition rates for
in-district college-credit students shall be set by the Board. Except when the
Board explicitly directs otherwise, tuition rates for other students shall be
set by the President in accordance with this policy. To the extent feasible,
general charges shall be assessed as tuition.
[2] In order to maintain a tuition
differential that is fair both to ACC taxpayers and to Texas-resident ACC
students who live outside the taxing district, the credit-hour differential for
such students shall reflect the local tax effort in support of in-district
students. It shall thus be the ratio of annual property-tax revenues to annual
in-district credit hours, except that any year-to-year increase in the
differential shall be no more than $3 per credit-hour. The President is
authorized and encouraged to use any available method to lessen the impact of
this tuition differential on economically-disadvantaged students.
[3] The further per-credit-hour
differential in tuition rates for students who do not qualify as Texas
residents shall be no less than the ratio of all revenues from state government
to total credit hours by in-state students.
[4] The President may adopt rules
waiving all or part of the tuition and/or other charges for senior citizens or
students enrolled under a joint-credit agreement with a school district, with
an annual report to the Board on the nature and extent of such waivers.
[5] The President shall set charges
for non-credit and continuing-education classes that at least cover operational,
indirect, and overhead costs, except where specific below-cost sectors have
been approved by Board vote.
*****
Agenda Item
7571
Proposed
Amendment to Board Policy G-5, Capital Equipment Projects
Mr.
Quintanilla introduced the item and Trustees discussed the proposed amendment.
Lillian Davis moved and Nan McRaven seconded
that:
MOTION:
The Board of Trustees approve the revision to Board Policy G-5, Capital
Equipment Projects, to add: “In those years,
in which the increase in annual revenue for the Education and General fund is
projected to be below 4%, the annual transfer may be less than 4%.”
VOTE:
The motion passed on a vote of 8-0.
FOR:
Beverly Watts Davis, Lillian Davis, John Hernandez, Allen Kaplan, Nan
McRaven, Barbara Mink, Beverly Silas, and John Worley.
AGAINST:
None.
The Chair did not vote.
*****
G-5. CAPITAL EQUIPMENT PROJECTS
Each annual budget shall transfer
not less than 4% or more than 6% of projected annual revenues to a fund from
which Education and General Fund capital expenditures are made. The full amount
budgeted each year shall be based on the projected multi-year average budget
for capital expenditures. In those
years in which the increase in annual revenue for the Education and General
fund is projected to be below 4%, the annual transfer may be less than 4%.
*****
Continuation
of Agenda Item 7569
Proposed Board
Fiscal Year 03 Budget
VOTE ON MAIN MOTION AS AMENDED: That the Board of Trustees approve the FY
2003 Budget, as presented by staff, including:
amendment to Board Policy G-5, Capital Equipment Projects, to add: “In those years, in which the increase in
annual revenue for the Education and General fund is projected to be below 4%,
the annual transfer may be less than 4%”; a final review of the Downtown
Education Center in November 2002; revision of the revenue projection to
include a $3 out-of-district increase to tuition beginning with the Spring
Semester of 2003; and amendment to Policy A-4, Tuition Rates, to modify the
language to “year-to-year”.
VOTE:
The motion passed on a vote of 7-1.
FOR:
Beverly Watts Davis, Lillian Davis, John Hernandez, Allen Kaplan, Nan
McRaven, Barbara Mink, and Beverly Silas.
AGAINST:
John Worley
Mr. Kaplan abstained from vote regarding page
138 of the budget concerning ACC Recommendations: Professional/Technical.
The Chair did not vote.
Trustees expressed appreciation to staff for the
outstanding work, reports, and discussion concerning the Fiscal Year 2003
Budget and for the work of the Budget Committee.
Agenda Item
7572
Proposed
Amendments to Board Policy F-10, Employee Compensation
Mr.
Quintanilla introduced the item and Dr. Fonte stated the administration did not
propose a change in F-10. Dr. Worley
requested that this item be postponed for discussion at a later date.
Executive
Session
There was no Executive
Session.
Meeting Review
Trustees
commented regarding the meeting:
What we did well rated as 1-5 (with 5 being very
satisfied): 3; 4; 5; 3.75—good meeting; 5; abstain; 4; 5.
What we can do better: There were no comments.
Adjournment
Having
no motion before the Board, the August 5, 2002, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at 10:05 p.m.
Approved By
Allen
H. Kaplan, Secretary