MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session on Monday, October 7, 2002, at 6:20
p.m. in the Board Room (201) of the Highland Business Center of Austin
Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla,
Chair/Presiding Officer; Barbara Mink, Vice Chair; Allen H. Kaplan, Secretary;
Beverly Watts Davis [arrived at 7:50 p.m.]; Lillian J. Davis; John F.
Hernandez, Nan McRaven; Beverly Silas; and John
Worley.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Financial
Briefing – August 2002 Financial Statement [Ben Ferrell]
Board
Chair Rafael Quintanilla introduced the item and Ben Ferrell, Vice President of
Business Services, discussed the August 2002 Financial Statement and
distributed the Financial Results,
Recognitions
Dr.
Gerry Tucker, Associate Vice President for Human Resources, introduced new
employees:
·
Sharyl Kinkaid, Executive Director, Tech-Prep
·
Christina Ocumba,
Payroll Supervisor, Human Resources Department
Citizens
Communication
·
Mary Moline, Capital Idea, expressed
appreciation to the Board for the work of the Capital Idea and granting funds
for
·
Mark Melliar-Smith,
Chair of Capital Idea, expressed appreciation to the Board, Dr. Fonte, and managers for contribution to Capital Idea
partnership.
·
Mark Goodrich, ACC/AFT, spoke regarding salary
increase for campus police.
·
John Cise, Full-Time
Faculty Senate, spoke and distributed information regarding full-time faculty
salaries.
·
Michael Luster, ACC/AFT, spoke regarding ACC Police
Dispatchers/salary increase.
Reports from
Associations
·
Adjunct Faculty Association – Don Morris,
President, spoke regarding shared governance and Association activities.
·
Classified Employees Association – Judy Doyen,
President, spoke regarding Association activities.
·
Full-Time Faculty Senate – Stacey Thompson,
President, spoke regarding faculty evaluations and distributed an
·
Professional-Technical Employees Association –
Marilyn Lee-Taylor, President, spoke regarding Association activities.
·
Student Government Association – Cheryl Richard,
Manager, Student Activites, introduced new
Association officers:
·
Zander
Parker, President
·
James Neece, Vice
President
·
Sunonda
Wingate, Secretary
·
Aziz Skiredj, Treasurer
·
Fariia Hamza, Parliamentarian
·
Jamie Martin, Historian
The agenda was re-ordered for Board
Dialogue to occur next on the agenda.
Dialogue: Advisory Committees for Applied Technologies,
Multimedia & Public Service Workforce Areas
Trustee
Community Organization Reports to the Board
Trustees
Nan McRaven and Beverly Silas requested that their
reports be postponed until the
CONSENT AGENDA
Agenda Item
7593
Minutes of
September 9, 2002, Special Meeting; September 9, 2002, Regular Meeting;
September 23, 2002, Tour of Health Careers Building; September 23, 2002, Board
Briefing; September 23, 2002, Special Meeting; and September 23, 2002, Board
Work Session of the Austin Community College Board of Trustees
Recommendation: That the minutes be approved as presented.
Agenda Item
7594
Interlocal Agreement to
Establish Project American Dream
Recommendation: That the Board of Trustees authorize the
President to enter into an Interlocal Agreement of
partnership between Travis County, the City of Austin, Austin Independent
School District, and Austin Community College which would assist low-income
individuals in securing affordable housing via acquisition of
foreclosed/condemned properties.
RESOLUTION 7594 IN
SUPPORT OF GREATER
COMMERCE PROJECT
AMERICAN DREAM
WHEREAS,
there is a need for affordable housing for families with low incomes within the
jurisdiction of
WHEREAS, there are foreclosed properties within the ACC jurisdiction with years of unpaid property taxes (hereinafter "Tax Foreclosed Property") and these unproductive properties could be utilized for affordable housing; and
WHEREAS, the existence of blighted, abandoned or vacant Tax Foreclosed Property negatively impacts the tax revenues of the ACC; and
WHEREAS, a return of Tax Foreclosed Property to productivity would increase tax revenues, encourage revitalization of neighborhoods in which the Tax Foreclosed Property is located, and provide an increased value of lots that would enhance future tax revenues for the Taxing Entities; and
WHEREAS, the Greater Austin Chamber of Commerce and its partners have developed and are promoting Project American Dream; and
WHEREAS, the ultimate purpose of Project American Dream is to increase the pool of property that could be acquired by community-based nonprofit corporations to provide affordable housing and make the American dream of home ownership a reality for families with low incomes, increase the tax base through redevelopment of distressed properties, provide an efficient mechanism for returning deteriorated or unproductive properties to the tax rolls, enhance the value of ownership to surrounding properties and improve the safety and quality of life in deteriorating neighborhoods in the City of Austin;
THEREFORE, BE IT RESOLVED that the Austin Community College Board of Trustees endorses Project American Dream.
ADOPTED ON THIS 7TH DAY OF OCTOBER, 2002, BY THE BOARD
OF TRUSTEES OF THE
_______________________________
Rafael Quintanilla, Chair
ACC Board of Trustees
**********
Agenda Item
7595
Proposed New
Program: A.A.S. in Dental Hygiene
Recommendation: That the Board of Trustees approve the College to offer a workforce education program leading to an A.A.S. degree in Dental Hygiene.
Agenda Item
7596
Contract for
Buying Media Services
Recommendation: That the Board of Trustees approve a contract for the purchase of media buying services.
Agenda Item
7597
Expected
Aggregated List of Over $100,000
Recommendation: That the Board of Trustees approve
a list of vendors projected to have expenditures over $100,000 in FY03.
Trustee
Beverly Watts Davis requested Agenda Item 7596, Contract for Buying Media
Services, be pulled from the Consent Agenda for
discussion.
Trustees Allen Kaplan moved and
MOTION:
The Board of Trustees approve Agenda Items
7593, 7594, 7595, and 7597 as presented.
VOTE: The
motion passed on a vote of 6-0.
FOR:
Trustees Lillian Davis and John Hernandez were
absent for the vote.
The Chair did not vote.
Agenda Item
7596
Contract for
Buying Media Services
Trustees
discussed the item and the need to review the Austin Community College
Communications Plan prior to action on this item. The Communications Plan will be discussed at
the October 18-19 Board Retreat. This
item will be included on the
Agenda Item
7599
Proposed
Revisions to Board Policies A-1 and A-2
MOTION: The Board of Trustees approve
the addition of the mission/vision/value statements to Board Policy A-1. The intended outcomes would be moved to Board
Policy A-2 and considered by the Board at a later date.
VOTE: The motion passed on a vote of 8-0.
FOR:
AGAINST: None.
The Chair did not vote.
********
A-1. VISION/MISSION/VALUES STATEMENT
Vision
Statement:
As a team, we will provide access to educational excellence and serve
our students and community with passion and commitment.
Austin Community College offers
the following types of programs, services, and instruction to fulfill its
mission and to satisfy state law for public junior and community colleges:
[a] Vocational and technical
programs of varying lengths leading to certificates or degrees.
[b] Freshman- and
sophomore-level academic courses leading to an associate degree or serving as
the base of a baccalaureate degree program at a four-year institution.
[c] Continuing adult education for academic,
occupational, professional, and cultural enhancement.
[d] Special instructional programs and tutorial
service to assist underprepared students and others
who wish special assistance to achieve their educational goals.
[e] A continuing program of counseling and advising designed
to assist students in achieving their individual educational and occupational
goals.
[f] A program of technology, library,
media, and testing services to support instruction.
[g] Contracted instructional programs and services
for area employers that promote economic development.
Values: These are the core values that guide
Communication: Open, responsible exchange of ideas.
Access: An open door to educational potential.
Responsiveness: Targeted actions to address Service Area and internal needs within available resources.
Excellence: A commitment to integrity and exemplary standards.
Stewardship: Personal and professional ownership that generates accountability
**********
[Dr. Mink left the meeting
at
Agenda Item
7598
Proposed
Citizens Advisory Committee on Finance and Budget
John Worley moved and
MOTION: That the Board of Trustees approve the
proposed alternative submitted by Dr. Worley.
FRIENDLY AMENDMENT:
Beverly Watts Davis requested
a friendly amendment to approve the introductory paragraph of Dr. Worley’s
proposed alternative, the first paragraph (Purpose) of the alternative provided
by the administration, and the remainder of the alternative resolution
submitted by Dr. Worley.
Dr. Worley accepted the
Friendly Amendment.
Dr. Davis inquired whether a vote could occur at first reading and vote at Board Work Sessions.
Dr.
Worley stated that if a Trustee wants a financial review, a request must be
made to the Board Chair seven (7) days prior to a meeting and be placed on the
agenda. Vote would occur at regular or
specially-called meetings.
VOTE: The motion as amended passed on a vote of
7-0.
FOR:
AGAINST: None.
Dr. Barbara Mink was absent
for the vote.
The Chair did not vote.
********
Resolution
7598
The Board hereby establishes a
Citizens’ Advisory Committee on Finance and Budget.
Purpose
This committee will (1) evaluate the quality and accuracy of the economic and financial analyses that the administration provides to the Board through the Master Plan, (2) examine the College budget for possible ways to reduce expenditures and increase revenue, taking into account the recommendations of the Internal Budget Committee and the State Comptroller's Office, and (3) examine any additional economic or financial analyses of substantial financial impact that the administration provides to the Board if the Board votes to refer any such set of assumptions to the committee for their review.
Membership and Chair
Each trustee may appoint
one person to the committee. The Board
Chair will appoint the chair of the committee.
Procedure for referring an economic or financial
analysis to the Committee:
(1) If a Trustee submits a request for a
Committee review of an economic or financial analysis to the Board Chair by the
seventh day before a Board meeting, the request must be put on the Board agenda
for discussion.
(2) If a Trustee, either in a written message
sent to the Board Chair (and copied to all Board members) before the meeting at
which the request for review is posted or at that meeting, asks that the
request for review of the financial or economic analysis be put to a Board
vote, the issue will be put on the agenda of the next regular or
specially-called meeting for a vote. If
no Trustee asks for a vote in this manner, the request for review of the
economic or financial analysis will be referred to the Committee. If a trustee asks for a vote in this manner,
five Board members must vote for referral to the Committee for a request for
review to be referred.
(3) When a request for review has been referred to the Committee, the Board Chair will transmit the request for review to the Chair of the Committee. The Chair of the Committee will then convene the Committee to discuss how the request for review will be handled.
(4) If the Committee is of the opinion that its workload will not permit immediate review of all the economic or financial analyses referred to it by the Board, it may accordingly prioritize or decline Board referrals.
Because this committee is established by resolution, it will dissolve in one year from the date this resolution is adopted, unless the Board renews this resolution before then. (See policy B-1[2].)
______________________
Rafael Quintanilla
Board Chair
Attest:
___________________
Allen Kaplan
Secretary
**********
Agenda Item 7600
Consideration
and Possible Adoption of a Resolution Authorizing the
This item was postponed.
Agenda Item
7601
There was no Executive
Session.
·
Internal Auditor Report [Imad Mouchayleh]
·
Mr. Mouchayleh reported on the status of SoCo’s recommendations including: automation of time sheets, reconciliation of
payroll, monthly payroll run, automated payment
vouchers for vendors, and direct deposit.
He responded to questions from Trustees.
·
Report of Achievements and
Recognitions [Donetta Goodall]
· Trustee Beverly Silas invited attendance at the Envision Central Texas “What’s on Your Mind” workshops.
Meeting Review
Trustees
commented regarding the meeting:
What we did well rated as 1-5 (with 5 being very
satisfied): 4, 4; 5; 3.5;
4.
What we can do better: Dialogue should be scheduled during Work
Sessions; meeting too lengthy.
Adjournment
Having
no motion before the Board, the October 7, 2002, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at
Approved By
Allen
H. Kaplan, Secretary