MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Monday, February 3, 2003,
at 6:02 p.m. in the Board Room (201) of the Highland Business Center of Austin
Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla,
Chair/Presiding Officer; Allen H. Kaplan, Secretary; Lillian J. Davis; John F.
Hernandez; Nan McRaven; Beverly Silas [arrived at
8:35 p.m.]; and John Worley. Board Vice Chair Barbara Mink and Trustee Beverly Watts Davis were
absent.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
Dr. Gerry Tucker, Associate Vice President for Human Resources, introduced and welcomed the following new employees:
·
Dr. Kathleen Christiansen, Associate Vice
President for Student Retention and Services;
·
Dr. Baba Adam, Associate Vice President for
Institutional Effectiveness; and
·
Cile Spelce, Communications Executive.
Citizens
Communication
·
Myra Bradley, ACC/AFT, spoke regarding
priorities for Board and President.
·
John Cise, Full-Time
Faculty, spoke regarding faculty/compensation.
·
Joe Napolitano,
Reports from
Associations
·
Adjunct Faculty Association – Don Morris,
President, introduced Laura Hague, Secretary of the Association, who spoke
regarding compensation and Association activities.
·
Classified Employees Association – Judy Doyen,
President, spoke regarding Association activities.
·
Full-Time Faculty Senate – Stacey Thompson,
President, distributed information and spoke regarding Senate activities and
Board Policy F-10, Employee Compensation.
·
Professional-Technical Employees Association –
John Kennie, President-Elect, spoke regarding Association
activities and presented a snapshot profile of John Kennie.
·
Student Government Association – No report was
presented.
Trustee
Community Organization Reports to the Board
·
Trustee Lillian Davis provided information on a recent meeting of the
Castlewood/Oak Valley Neighborhood Association.
Reports to the
Board
·
Report on Achievements and Recognitions – Dr. Steve Kinslow, Executive Vice President, distributed information
and recognized recent awards/recognitions received by faculty/programs, staff,
students, and
CONSENT AGENDA
Agenda Item
7639
Proposed
Approval of Resolution for
Recommendation: That the Board of Trustees approve
resolutions authorizing Austin Community College’s Purchasing Department to
participate in the Texas Local Government Purchasing Cooperative and U.S.
Communities: Government Purchasing
Alliance.
Agenda 7640
Proposed
Approval of Audit Report for Fiscal Year 2002
Recommendation: That the Board of Trustees approve the Audit
Report for Fiscal Year 2002.
Agenda Item
7641
Proposed
Approval of Program Cost Analysis/Program Priority Declaration
Recommendation: That the Board of Trustees accept
the program costs analysis report, and adopt the Resolution on program
priorities declaration as required by Board Policy
**********
RESOLUTION 7641
FY O4-06 PROGRAM PLANNING PRIORITIES
WHEREAS, Austin Community College has updated its Master Plan to identify program priorities that fulfill its mission statement of expanded educational opportunity for the community, and
WHEREAS, Austin Community College has engaged both the internal and external community in a dialogue to develop its Master Plan to meet the future needs of the College, and has linked master planning and SACS reaffirmation of accreditation efforts, and
WHEREAS,
WHEREAS, Austin Community College has been unable to meet the full demonstrated needs of the community under the current Master Plan, and turns away approximately 4,000 students a semester despite very efficient use of space, and
WHEREAS,
BE IT RESOLVED THAT
1. Continue to fund the programs shown in Attachment A.
2. Offer a varied instructional curriculum which meets the legal mandate for public community colleges to offer vocational and technical (workforce) programs; freshman-and sophomore-level academic courses; continuing adult education for academic, occupational, professions, and cultural enhancement; special instructional programs and tutorial services to assist under prepared students and others who wish special assistance to achieve their educational goals.
3. Continue to offer general education core curriculum and specialized workforce education courses in support of the programs and certificates listed in the current institution’s catalog.
4. Continue to offer a strong developmental education program to assist under-prepared students in entering academic and workforce programs.
5. Continue to support adult education programs at the current level of institutional funding beyond that provided by grants, to promote access to education.
6. Continue to expand education and training in health careers and programs which enhance the life and safety of the community, as a commitment to a quality way of life.
7. Support the expansion of existing programs and addition of new programs as outlined in the Comprehensive Master Plan.
PASSED AND APPROVED this 3rd day of February, 2003.
Chair, Board of Trustees
ATTEST:
Secretary, Board of Trustees
[Seal]
**********
Trustee Lillian Davis moved and Trustee
MOTION:
The Consent Agenda be approved as presented.
VOTE: The
motion passed on a vote of 6-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST:
None.
Trustees Barbara Mink,
Items for Discussion/Possible
Action
Agenda Item
7642
Chair Quintanilla introduced the item and Bronson Dorsey, Associate Vice President for Facilities and Operations, provided information regarding Phase II design and construction services. He stated that no additional solicitation for architectural and engineering services is required; however, the College would need to issue an RFP for construction management services for Phase II.
Trustee Allen Kaplan moved and
MOTION: The
Board of Trustees go out with an RFQ/RFP for Contractor at Risk process for
Phase II Health Sciences Building and the $358,000 for design and permitting
fees for Phase II construction.
Trustees discussed the cost and financing of Phase II, and refinancing of bonds.
Allen Kaplan withdrew his original motion.
Mr. Kaplan moved and
NEW MOTION:
That the Board of Trustees proceed with a Request for Proposal for Construction
Manager At-Risk for Phase II of the Health Sciences Building and that the contract with Graeber
Simmons & Cowan, Architect/Engineer be continued; however, no expenditure
of funds is authorized at this time.
VOTE: The
motion passed on a vote of 6-0.
FOR:
Lillian J. Davis, John Hernandez, Allen Kaplan,
AGAINST:
None.
Trustees Barbara Mink,
Agenda Item
7643
Proposed
Adoption of
Mr. Quintanilla introduced the item and Dr. Steve Kinslow, Executive Vice President, provided an updated overview of the Master Plan, 2004-2006 financial projections, facilities priorities, and discussed elements of the Master Plan. He asked that Trustees identify any needed changes and vote on the Master Plan, with the suggested changes, at this meeting.
MOTION:
The Board of Trustees adopt the Master Plan for
Fiscal Years 2004-2006.
VOTE: The
motion passed on a vote of 6-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST:
None.
Trustees Barbara Mink,
John Worley requested Friendly Amendment #1 of
the Master Plan: Amend Fiscal Resources
Recommendation 6 (page 12) to read, “The College will meet compensation goals
as established by the Board of Trustees within 3 years if the referendum
increasing the tax cap is successful.
Friendly Amendment #1 was accepted by
John Worley requested Friendly Amendment
#2: Delete Fiscal Resources
Recommendation 7 (page 12), “In recognition that ACC’s out-of-district tuition
rate is the highest in
Trustees discussed the proposed Friendly Amendment #2.
John Worley requested the following Substitute
for Friendly Amendment #2: In
recognition that ACC’s in-district and out-of-district tuition rates are among
the highest in
Substitute Friendly Amendment #2 was accepted by
John Worley requested Friendly Amendment #3 to
delete the second paragraph on page 46:
“Extremely high out-of-district tuition rate: ACC’s out-of-district tution
rates jeopardize the College competitiveness with other colleges in the
region. There is evidence in enrollment
trends that this high differential is lowering out-of-district enrollments
rather than encouraging communities to consider annexation.”
Friendly Amendment #3 was accepted by
John Worley requested Friendly Amendment #4 to
reverse the order of items 6 and 11 to make item 6 11—Rio Grande
Parking, and item 11 6 --RGC Offices on page 49.
Friendly Amendment #4 was accepted by
John Worley requested Friendly Amendment #5 to
amend Facilities Recommendation 10 (page 53) to read: “ACC should expand parking at most campuses
and should explore the possibility of constructing parking garages at some
campuses, using a funding mechanism other than tax-supported bonds. Parking increases at the Pinnacle should
conform to the City of
Friendly Amendment #5 was accepted by
Allen Kaplan requested Friendly Amendment #6 to
Instructional Programs Recommendation 2 (page 31) to add a clause: “The College
should impose a moratorium on offering any new instructional programs until its
tax base and tax rate are expanded and increased unless there is a
demonstrated need and the documentation that the program can be self-sufficient.”
Friendly Amendment #6 was accepted by
Allen Kaplan requested Friendly Amendment #7 to
External Partnerships and Collaborations Recommendation 5 (page 45) to add a
clause: “ACC should continue to
facilitate communication and collaboration with appropriate external
organizations by leasing HBC facility space to allow their alignment with
College workforce staff if demonstrated benefit can be shown for both
parties”.
Friendly Amendment #7 was accepted by
Lillian Davis requested Friendly Amendment #8 to
Facilities Recommendation 3 (page 52) to add a clause: “The College should complete the upgrade of
all security, access control and fire alarm systems at all campuses and in all
buildings and a process to test emergency procedures on a regular basis.”
Friendly Amendment #8 was accepted by
John Worley requested Friendly Amendment #9 to
place a footnote to the Professional Development numbers and a footnote to say
that these figures will be assessed by the shared governance process and/or the
Citizens Advisory Committee on Finance and Budget.
Friendly Amendment #9 was accepted by
VOTE: The
motion, as amended, passed on a vote of 6-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST:
None.
Trustees Barbara Mink,
Agenda Item
7644
Consider Order Calling an Election Within the Austin Community College District for Voter Approval to Modify the Existing Cap on the Ad Valorem Maintenance Tax and Calling an Election
Mr. Quintanilla introduced the item.
Allen Kaplan moved and
MOTION: That the Board of Trustees approve the Order
Calling an Election Within the Austin Community College District for Voter
Approval to Modify the Existing Cap on the Ad Valorem
Maintenance Tax and Calling an Election on May 3, 2003.
Trustees discussed the proposed ballot language.
VOTE: The motion passed on a vote of 6-0.
FOR: Lillian J. Davis, John F. Hernandez, Allen H.
Kaplan,
AGAINST: None.
Beverly Watts Davis, Barbara
Mink, and Beverly Silas were absent.
Agenda Item
7645
Resolution
Concerning State Comptroller’s Review of
Allen Kaplan moved and
MOTION: The Board of Trustees approve the Resolution
Concerning State Comptroller’s Review of
“The but the full minutes of
the relevant committee deliberations on all recommendations and any other
written backup material discussed by the committee or considered by the
administration.”
VOTE: The motion passed on a vote of 5-0.
FOR: Lillian J. Davis, John F. Hernandez, Allen H.
Kaplan,
AGAINST: John Worley
Beverly Watts Davis, Barbara
Mink, and Beverly Silas were absent.
**********
Resolution 7645 Concerning State Comptroller’s Review
of
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas, Austin Community College recognizes that it must organize its activities so as to produce as high a level of overall value for the community as possible in the most efficient and effective manner, and
Whereas,
Therefore, Be it Resolved that:
The Austin
Community College Board of Trustees recognizes the valuable service that has
been provided our college and community by State Comptroller Carole Keeton Strayhorn by sponsoring a Performance Review of the functions
and services of
The Austin Community College Board of Trustees directs the administration to develop a plan to recognize the areas of commendation at upcoming board meetings and through other communication vehicles.
The Austin Community College Board of Trustees directs the administration to develop 1) a review strategy and 2) an implementation plan for the recommendations contained in the performance review and that such a plan be carried out in full consultation with the Faculty and Staff through our shared governance structures.
The Austin Community College Board of Trustees will assume responsibility for monitoring implementation of eight recommendations that relate directly to board policy or responsibilities and that these will be placed on the agenda of the board during the next six months.
The Austin Community College Board of Trustees asks that the Internal Budget Committee and other relevant shared governance committees of the college seriously review the recommendations of the report and develop and recommend priorities for implementation to the President and Board of Trustees.
The Austin
Community College Board of Trustees requires that a full status report on
implementation be provided at the meeting on
PASSED AND APPROVED THIS __________day of _______________2003.
________________________
Rafael Quintanilla
Chair, ACC Board of Trustees
ATTEST:
__________________________
Allen Kaplan
Secretary, ACC Board of Trustees
[Seal]
**********
Trustees agreed to reorder the agenda.
Agenda Item
7648
Selection of
Construction Delivery Method – South Austin Campus
Mr. Quintanilla introduced the item. Trustees discussed construction delivery
methodologies. This item will be
included on the agenda for action at the
Agenda Item
7646
Facilities
Assessment Audit
Allen Kaplan moved and
MOTION: The Board of Trustees approve a contract to
3D/I - Austin
& Houston for a Facilities Assessment Audit of
[Trustee
Beverly Silas arrived at
VOTE: The motion passed on a vote of 7-0.
FOR: Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Mr. Quintanilla introduced the item and Ben Ferrell
discussed the Financial Statement for December 2002, anticipated funding
decreases, and proposed budget reductions.
Trustees agreed to include on the agenda for the Work Session of the
Board of Trustees on
No report was
presented.
There was no Executive
Session.
There
were no announcements.
Meeting Review
Trustees commented regarding
the meeting:
What we did well: liked the discussion of the Master Plan, feel
a sense of closure there, good meeting, missed having a Student Government
Association report; a
lot was done in a relatively short
period of time, closure on Master Plan
was very important; discussion of 7% State
allocation cut was important, is really
what we need to think about, we need to
have everybody participate in this; missed hearing from Student Government Association;
good meeting; moved quickly; good meeting.
What we can do better: No comments.
Adjournment
Having no motion before the
Board, the February 3, 2003, Regular Meeting of the Austin Community College
Board of Trustees was adjourned at
Approved By
Allen
H. Kaplan, Secretary