MINUTES
Board Work
Session - Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session at a Board Work Session
on Monday, March 17, 2003, at 6:18 p.m. in the Board Room (201) of the Highland
Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members
present: Rafael Quintanilla, Chair/Presiding Officer; Barbara Mink, Vice Chair;
Allen Kaplan, Secretary; Beverly Watts Davis; Lillian J. Davis; John Hernandez;
Nan McRaven [arrived at 6:45 p.m.]; and John
Worley. Trustee Beverly Silas was absent
from the meeting.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Report on
Chair
Rafael Quintanilla introduced the item and Ron Brey,
Associate Vice President for Information Resources Technology, presented
information regarding the five commendations from the State Comptroller’s
School Performance Review in the area of technology and stated that the five
commendations are the result of a team effort by many staff for many
years. He advised that
[Trustee
Nan McRaven arrived at
Chair Rafael Quintanilla introduced the item and Donetta Goodall, Associate Vice
President for Academic and Transfer Programs.
She provided a status report on workforce, transfer, and non-transfer programs
and stated that information would be presented on the health, and safety programs. Ms. Goodall
introduced Yvonne Van Dyke, Dean of Health Sciences, and Gary Hampton, Dean of
Applied Technologies, Multimedia and Public Services. Ms. Van Dyke discussed courses and
enrollments in the Health Sciences areas and cited the need for additional
resources and space for the health programs.
Dr. Hampton distributed information and spoke regarding Fire Protection
Technology and Law Enforcement programs at
Chair Rafael Quintanilla
introduced the item and Dr. Steve Kinslow, Executive
Vice President, presented information regarding stipends and release time. He stated that two internal committees of
faculty and staff discussed stipends and release time and drafted
administrative rules to guide College practices. Dr. Richard Fonte,
College President, and Dr. Kinslow responded to
questions from Trustees regarding calculation and budget for stipends, the need
for budget information from other large community colleges, review of job
descriptions, professional development, and the possible budget reductions for
Fiscal Year 2004.
Chair Rafael Quintanilla
introduced the item and Board Secretary Allen Kaplan provided information concerning
the current review of Board policies. He
stated that the Board amended the following policies at the March 4, 2003,
Board meeting: A-5, Service-Area
Responsibilities; G-8 (formerly A-7), Implementation of Fees; A-8, Student
Travel; B-4, Board of Trustees Bylaws; B-5, Policy Development and Revision;
B-6, Monitoring Policy Compliance; B-7, Board Advisory Committees; C-6,
College-Community Linkages; and C-7, Legal Counsel.
He stated that substantial
changes were requested by Trustees and/or the President to the following Board
Policies: A-2, Statement of Values and
Ideals (Nan McRaven, Lillian Davis, and Richard Fonte); A-4, Tuition Rates (Lillian Davis); B-2, Duties and
Responsibilities, Board of Trustees (Nan McRaven,
Allen Kaplan); C-1, General Executive Directives and Limitations (Nan McRaven, Allen Kaplan); C-2, College Organizational
Principles (John Worley, Allen Kaplan); C-3, Duties and Responsibilities,
College President (Nan McRaven, Allen Kaplan);
C-5, Open Communication and
Information (Nan McRaven and Richard Fonte); D-3, Faculty Workloads (John Worley, Allen Kaplan);
D-6, Investments (John Worley, Allen Kaplan); E-4, Organizational Performance
Evaluation/Auditing (John Worley, Allen Kaplan); E-7, Resource Development
(Beverly Watts Davis); F-5, Employee Placement/Advancement (John Worley, Allen
Kaplan); F-10, Employee Compensation (John Worley, Allen Kaplan); G-1, College
Budget (Lillian Davis, John Worley); and G-7, Property Taxes (John Hernandez,
Allen Kaplan).
He called for discussion at
this meeting on Board Policies A-6, Student Goal Achievement; B-3, Code of
Ethics, Board of Trustees; D-1, Statement of Instructional Philosophy; D-5,
Sabbaticals; E-1, Master Planning; E-2, Provision of College Facilities; E-3,
Economic Analyses; E-7, Resource Development; E-8, Auxiliary Enterprises; F-1,
Equal Employment Opportunity/Affirmative Action; F-2, Prevention of Harassment;
F-8, Due Process for Employees; F-11, Conflicts of Interest; G-2, Purchasing;
and G-3, Reimbursements.
Trustees reviewed the
policies and suggested changes. Mr.
Kaplan requested that any additional changes be provided to him by March
21. He indicated that these minor
revisions would be included on the agenda for the
Executive
Session
There
was no Executive Session.
Trustees
commented regarding the meeting:
What we did well rated as 1-5 (with 5 being very
satisfied): Kudos
to Allen for policy discussion and appreciated contributions; good meeting;
enjoyed workforce reports, work on policy was tedious but important; reports
were very helpful, policy work was tedious; workforce reports were very good
and would like to see us in the position for additional resources; would like
to access other dollars for workforce programs; continue to be amazed at all
the College does in the workforce programs, the policy work was tedious but
important, would like to make greater contribution..
What we can do better: No comments made.
Adjournment
Having
no motion before the Board, the March 17, 2003, Work Session of the Austin
Community College Board of Trustees was adjourned at
Approved By
Allen
H. Kaplan, Secretary