MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Monday, June 2, 2003,
at 6:00 p.m. in the Board Room (201) at the
Highland Business Center of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members
present: Rafael Quintanilla, Chair/Presiding Officer; Barbara P. Mink, Board
Vice Chair; Allen H. Kaplan, Secretary; John F. Hernandez; Nan McRaven [arrived at 6:10 p.m.]; Beverly Silas; and John
Worley. Trustees Beverly Watts Davis and
Lillian J. Davis were absent.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
·
There were no recognitions.
Citizens
Communication
·
Daniel Traverso, ACC
Faculty, spoke regarding the budget and compensation.
·
John Cise, ACC
Faculty, spoke regarding Fiscal Year 2004 salary needs.
·
Myra Bradley, ACC/AFT, spoke regarding ACC
priorities.
·
Betty Edgemond,
Reports from
Associations
·
Adjunct Faculty Association – Don Morris,
President, commented on the tax referendum and compensation.
·
Classified Employees Association – Judy Green,
President-Elect, spoke regarding the referendum and Association activities.
·
Full-Time Faculty Senate – Stacey Thompson,
President, spoke regarding the successful referendum and commented on
overloads, presidential search committee, and compensation.
·
Professional-Technical Employees Association –
John Kennie, President-Elect, spoke regarding the
referendum; presidential search committee, staffing, and compensation.
·
Student Government Association – No report was
presented.
·
Report on Achievements and Recognitions – Dr. Steve Kinslow, Executive Vice President, distributed information
and recognized recent awards/recognitions received by faculty/programs, staff,
students, and
·
Financial Report – April 2003 – Ben Ferrell, Vice President for Business Services
presented the monthly financial report and detailed year-to-date expenditures
and revenues against the budget and a monthly revised fiscal-year projection of
expenditures and revenues. He stated the
College will have a positive balance of revenues versus expenditures for the
current fiscal year and that the College will meet the expectations of the
minimum reserves level policy (G-6) or the corrective action plan
requirements. Mr. Ferrell responded to
questions from Trustees.
·
Comptroller’s Report – Update on Implementation Status – Vice President
Ben Ferrell and Committee Co-Chair/ACC Professor Terry Perrin, presented an
updated report of the College’s responses to the State Comptroller’s
recommendations in the 2002 Texas School Performance Review of Austin Community
College. Mr. Ferrell and Ms. Perrin
responded to questions from Trustees.
CONSENT AGENDA
Agenda Item
7708
Minutes of the
Dr. Barbara Mink moved and Beverly S. Silas
seconded that:
MOTION:
The Board of Trustees approve the minutes of
the
VOTE: The
motion passed on a unanimous vote of 7-0.
FOR: John
Hernandez, Allen Kaplan,
Trustees
ITEMS FOR
DISCUSSION/POSSIBLE ACTION
Agenda Item
7709
South Austin
Campus – Selection of Architect and Authorization for Administration to
Negotiate Contract
Chair
Rafael Quintanilla introduced the item and Bronson Dorsey, Associate Vice
President for Facilities and Operations, provided information concerning the
South Austin Campus. The Comprehensive
Master Plan recommended that
Mr.
Dorsey stated that presentations were made by each of the finalists at the
Architects – Carter-Burgess; Hillier with Cotera
+Reed; Page Southerland Page
Construction
Managers – American Constructors;
Board Secretary Allen Kaplan moved and
Trustee
ORIGINAL MOTION: The Board of Trustees select
Page Southerland Page – Austin as the Architect/Engineer team for the
VOTE:
The motion passed on a unanimous vote of 7-0
FOR:
John Hernandez, Allen Kaplan,
Trustees
South Austin
Campus – Selection of Construction Manager-at-Risk and Authorization for
Administration to Negotiate Contract
Mr. Quintanilla introduced the item.
Board Secretary Allen Kaplan moved and
Trustee
MOTION:
The Board of Trustees select American
Constructors – Austin/California as the Construction Manager-at-Risk for the
VOTE:
The motion passed on a unanimous vote of 7-0.
FOR:
John Hernandez, Allen Kaplan,
Trustees
Trustees requested that no additional Requests for Proposals (RFPs) be issued until the current process at the College is reviewed.
Agenda Item
7711
Approval and
Use of Preliminary Official Statement – Austin Community College District
Limited Tax Bonds, Series 2003
Chair Rafael Quintanilla introduced the item. Jorge Rodriguez, Coastal Securities, and Tom Pollan, College Legal Counsel, Bickerstaff, Heath, Smiley, Pollan, Kever, and McDaniel, L.L.P., responded to questions from Trustees regarding the preliminary official statement.
Board Vice Chair moved and Allen Kaplan
seconded that:
MOTION:
The Board of Trustees approve the Resolution Authorizing the Use of the
Official Statement in Connection with the Austin Community College District
Limited Tax Bonds, Series 2003, and Authorizing and Approving other Matters
Related Thereto.
VOTE: The motion passed on a
unanimous vote of 7-0.
FOR:
John Hernandez, Allen Kaplan,
Trustees
The agenda was
re-ordered.
Agenda Item
7713
Discussion of
Proposed Revision of Board Policy A-4, Tuition Rates
Agenda Item
7714
Discussion of
Proposed Revision of Board Policy G-1, College Budget
Chair Rafael
Quintanilla introduced the item and Trustees discussed proposed revisions. Trustees discussed the need to define
“immediately” as proposed in section 7, third paragraph. Dr. Fonte stated he
would work on language as proposed by Trustees.
Agenda Item
7715
Discussion of
Proposed Revision of Board Policy G-7, Property Taxes
Agenda Item
7716
Discussion of
Proposed Revision of Board Policy E-4, Organizational Performance Evaluation/Auditing
and State Comptroller’s Recommendation 45-Internal Auditor
Chair Rafael Quintanilla introduced the item and Board Secretary Allen Kaplan discussed proposed changes to Board Policy E-4 to effect the Internal Auditor reporting directly to the Board of Trustees. The Internal Auditor currently reports directly to the President. Trustees discussed the reporting structure and roles of the internal and external auditors including duties and the cost of any additional responsibilities of the external auditor. Dr. Fonte responded to questions from Trustees and stated he would provide additional information in response to requests from Trustees.
Agenda Item
7717
Presidential
Search Process/Request for Proposal (RFP) Criteria
Chair Rafael Quintanilla introduced the item and Allen Kaplan and Nan McRaven called attention to the criteria for selection of the presidential search consultant (weight) and provided a listing of thirty-plus additional presidential search firms.
MOTION: The Board of Trustees issue a Request for Proposal (RFP) to all 50+ presidential search firms and that the deadline be issued two weeks from the date of mailing.
Trustees discussed the criteria for the president search process and presidential search committee. Trustees reaffirmed that no additional RFPs would be issued until the RFP process at the College was reviewed.
The motion was
withdrawn.
The criteria will be sent to the College’s shared
governance organizations for review and comments. This item will be included on the agenda on
Agenda Item
7712
Presentation
of FY04 Projected Budget Revenue and Expenditures
Chair Rafael Quintanilla introduced the item and Ben Ferrell discussed the revenue and expense projections for Fiscal Year 2004. He distributed updated information on the FY2004-2006 Projected—Revenues vs. Expenditures. Mr. Ferrell responded to questions from Trustees concerning the projections and FY 2004 budget options. Dr. Fonte will provide a line-by-line budget for review by Trustees.
President’s Administrative Report
There was no report presented.
There was no Executive
Session.
·
Allen
Kaplan stated that the May 26 College picnic was a successful event and
everyone had a good time. He commended
the efforts of Ed Osborn, Dahlia Anzaldua, and
Trustee Barbara Mink, as well as all others who arranged the event for the
enjoyment of all.
Meeting Review
Trustees
commented regarding the meeting:
What we did well: good; good meeting; really
good meeting—out a little earlier we thought;
enjoyed the discussion on the Internal Auditor, thought
we had a lively and enlightening discussion; very good meeting.
What we can do better: felt we were getting into too much at one
point, and people were saying the same thing back and forth.
Adjournment
Having
no motion before the Board, the June 2, 2003, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at
Approved By
Allen
H. Kaplan, Secretary