MINUTES

Special Meeting - Board of Trustees

June 16, 2003

In accordance with the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the Board of Trustees of the Austin Community College District convened in public session on Monday, June 16, 2003, at 6:00 p.m. in the Highland Business Center Board Room (201) of Austin Community College located at 5930 Middle Fiskville Road, Austin, Texas, with the following members present: Rafael Quintanilla Chair Presiding Officer; Barbara Mink, Vice Chair; Allen Kaplan, Secretary; Lillian J. Davis; John Hernandez; Nan McRaven; Beverly S. Silas; and John Worley. Trustee Beverly Watts Davis was absent from the meeting.

It is further found and determined that in accordance with the policies and orders of this Board, the notice of this meeting has been posted and return thereof made pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, and there has been full compliance with the terms and provisions of said act, including the timely posting of the subjects of this meeting.

Items for Discussion/Possible Action

II. Election of Board Officers

Board Chair Rafael Quintanilla introduced the item.

Trustee John Worley moved and Board Vice Chair Barbara Mink seconded that:

MOTION: The Board of Trustees re-elect Trustee Rafael Quintanilla as Chair of the Board.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Lillian J. Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven, Barbara P. Mink, Beverly S. Silas, and John B. Worley.

AGAINST: None.

Trustee Beverly Watts Davis was absent from the meeting.

Mr. Quintanilla abstained from the vote.

Trustees Nan McRaven moved and Lillian Davis seconded that:

MOTION: The Board of Trustees re-elect Trustee Barbara P. Mink as Vice Chair of the Board.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Lillian J. Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven, Rafael Quintanilla, Beverly S. Silas, and John B. Worley.

AGAINST: None.

Trustee Beverly Watts Davis was absent from the meeting.

Dr. Mink abstained from the vote.

Trustees Nan McRaven moved and Lillian Davis seconded that:

MOTION: The Board of Trustees re-elect Trustee Allen H. Kaplan as Secretary of the Board.

VOTE: The motion passed on a unanimous vote of 7-0.

FOR: Lillian J. Davis, John F. Hernandez, Nan McRaven, Barbara P. Mink, Rafael Quintanilla, Beverly S. Silas, and John B. Worley.

AGAINST: None.

Trustee Beverly Watts Davis was absent from the meeting.

Mr. Kaplan abstained from the vote.

Agenda Item 7718

Adoption of An Order Authorizing the Issuance of an amount not to exceed $99,000,000 “Austin Community College District Limited Tax Bonds, Series 2003” Levying a Tax for Payment Thereof, and Authorizing Other Matters Relating Thereto

Mr. Quintanilla introduced the item. Ben Ferrell called attention to the proposed Order. Jorge Rodriguez, financial advisor from Coastal Securities, distributed information and responded to questions from Trustees.

Trustees Allen Kaplan moved and Nan McRaven seconded that:

MOTION: The Board of Trustees adopt an Order Authorizing the Issuance of an amount not to exceed $99,000,000 “Austin Community College District Limited Tax Bonds, Series 2003” Levying a Tax for Payment Thereof, and Authorizing Other Matters Relating Thereto

The motion passed on a unanimous vote of 8-0.

FOR: Lillian J. Davis, John F. Hernandez, Allen H. Kaplan, Nan McRaven, Barbara P. Mink, Rafael Quintanilla, Beverly S. Silas, and John B. Worley.

AGAINST: None.

Trustee Beverly Watts Davis was absent from the meeting.

Agenda Item 7719

Presidential Search Process – Criteria/Search Firms

Mr. Quintanilla introduced the item.

Trustees Nan McRaven moved and Allen Kaplan seconded that:

ORIGINAL MOTION: That the Board of Trustees approve the following criteria/weights for selection of the search consultant; that all proposals received would be reviewed by Trustees Allen Kaplan, Nan McRaven, and Barbara Mink, with three finalists to be recommended to the full Board for selection of the presidential search consultant:

Presidential Search Criteria would be divided into four (4) major areas including:

1. Prior Experience (35% weighting)

· Specific experience on presidential or senior administrative staff searches for community colleges and universities;

· Experience of the consultants themselves, whether they are seasoned consultants;

· Attention to diversity of that particular search firm;

· Completion of presidential searches, and the length of time that the president stayed in that position.

2. Current Project Approach (40% weighting)

· Approach to the institutional needs;

· Approach to the community involvement;

· Makeup of the Committee;

· Focus groups—how they would conduct focus groups;

· Research that they would do.

3. Fee Structure (15% weighting)

4. References and Collateral Material--Innovation (10% weighting)

Trustees discussed the process.

Trustees John Worley moved and John Hernandez seconded that:

SUBSTITUTE MOTION: That the Board of Trustees appoint the Presidential Search Committee and that the Search Committee define the Search criteria and be in charge of selection of the Search firm.

Trustees discussed the process.

John Hernandez requested an Amendment to the Substitute Motion and John Worley accepted the Amendment.

AMENDED SUBSTITUTE MOTION: That the Board of Trustees appoint the Presidential Search Committee, the Search Committee would define the Search criteria, and the Search Committee would provide recommendations to the Board for selection of the Presidential Search Consultant.

VOTE ON AMENDED SUBSTITUTE MOTION: The motion failed for lack of a majority on a tied vote of 4-4.

FOR: Lillian Davis, John Hernandez, Barbara Mink, and John Worley

AGAINST: Allen Kaplan, Nan McRaven, Rafael Quintanilla, and Beverly Silas.

Trustee Beverly Watts Davis was absent from the meeting.

VOTE ON ORIGINAL MOTION: The original motion passed on a vote of 6-2.

FOR: Allen Kaplan, Nan McRaven, Barbara Mink, Rafael Quintanilla, Beverly Silas, and John Worley.

AGAINST: Lillian Davis and John Hernandez.

Trustee Beverly Watts Davis was absent from the meeting.

Adjournment

Having no motion before the Board, the June 16, 2003, special meeting of the Austin Community College Board of Trustees was adjourned at 6:33 p.m.

Approved By

Allen H. Kaplan, Secretary