MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Tuesday, September 2,
2003, at 6:11 p.m. in the Board Room (201) of the Highland Business Center of
Austin Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla,
Chair/Presiding Officer; Barbara P. Mink, Board Vice Chair; Allen H. Kaplan,
Secretary; Lillian Davis; John Hernandez; Nan McRaven;
Beverly Silas; and John Worley. Trustee
Beverly Watts Davis was absent from the meeting.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
·
There were no recognitions.
Citizens
Communication
·
Sari Waxler, Austin ISD,
spoke regarding the Early College Start program.
·
Mark Stedman, Lockhart ISD, spoke regarding the
Early College Start program.
·
Denise Collier, Austin ISD, spoke regarding the
Early College Start program.
·
Gary Madsen, Round Rock ISD, spoke regarding the
Early College Start program.
·
Ray Macias, Del Valle ISD, spoke regarding the
Early College Start program.
·
Charles Zucker, Texas
Faculty Association, spoke regarding adjunct benefits.
·
James Matthews,
·
John Cise, Faculty
Senate, distributed information and spoke regarding FY2004 Full-Time salary
raise.
·
Steven Myers, Austin Clean Energy Institute,
spoke regarding solar campus.
·
Mike Sloan, Virtus
Energy/Solar Austin, distributed information and spoke regarding solar campus.
·
Darrick
McGill, Georgetown Chamber of Commerce, spoke regarding the Early College Start
program.
·
John Hardwick, Manor ISD, spoke regarding the
Early College Start program.
·
Bonita A. Marshall, San Marcos CISD, spoke
regarding the Early College Start program.
Reports from
Associations
·
Adjunct Faculty Association – Don Morris,
President, spoke regarding insurance benefits for adjuncts; compensation
targets; and the Presidential Search Advisory Committee.
·
Classified Employees Association – Sue Bloodsworth, President-Elect, expressed appreciation for
the additional $.20/hour salary increase.
·
Full-Time Faculty Senate – Daniel Traverso, President, spoke regarding a resolution passed by
the Full-Time Faculty Senate regarding intercollegiate athletic programs/Board
Policy C-5, Open Communication and Shared Governance/Administrative Rule
05.0050; compensation and benefits.
·
Professional-Technical Employees Association –
John Kennie, President, spoke regarding election of
new officers for the Association: Linda
Morrison, President-Elect, and Rica Greenwood, Secretary-Treasurer; past and
current Association activities; and compensation/benefits.
·
Student Government Association – Scott Stewart, President,
distributed information and spoke regarding the new logo for the Association;
officers of the Association including James “Levi” Barnes, Vice President; Sunonda Wingate, Secretary; Migel
Azurin, Treasurer; and Michael Grisham, Director of
Programming. He called attention to
Association activities for the current year.
·
Report on Achievements and Recognitions – Dr. Steve Kinslow, Executive Vice President, distributed the Organizational Reference, 2003-2004, Fall 2003 Beginning of Semester Information Packet, and the
Kudos Report. Dr. Kinslow called attention to recent
awards/recognitions received by faculty/programs, staff, students, and
·
Financial Report – July 2003 – Ben Ferrell, Vice President for Business
Services, called attention to the July 2003 monthly financial report and
detailed year-to-date expenditures and revenues against the budget and a monthly
revised fiscal-year projection of expenditures and revenues. He stated the College will have a positive
balance of revenues versus expenditures for the current fiscal year and that
the College will meet the expectations of the minimum reserves level policy
(G-6) or the corrective action plan requirements. Mr. Ferrell responded to questions from
Trustees.
.
CONSENT AGENDA
Agenda Item
7763
Minutes of the
Recommendation: That the Board of Trustees approve
the minutes as presented.
Agenda Item
7764
Deactivation
and Closure of the Consumer Electronics Program (Electrical & Electronics
Equipment Installers & Repairers, CIP 47.0101)
Recommendation: That the Board of Trustees approve the
deactivation and closure of the Consumer Electronics Program due to low
enrollments, obsolescence, and lack of demand for workers with this
preparation.
Agenda Item
7765
Deactivation
and Closure of the Quality Assurance Program
Recommendation: That the Board of Trustees approve
the deactivation and closure of the Quality Assurance Program due to low
enrollments.
Agenda Item
7766
Student
Insurance and Dental Hygiene Medical Malpractice Insurance Contracts
Recommendation: That the Board of Trustees approve
the following insurance purchases:
·
Student
Accident Insurance from Pan American Life through William Gammon Insurance, at
a cost of $3.10 per covered class per student.
The pricing is the same as current policy pricing.
·
Student
Travel Accident Insurance from Pan American Life through William Gammon
Insurance, at a cost of $0.45 per student on covered trip. The pricing is same as current pricing.
·
Student/Faculty
Medical Malpractice Insurance from Chicago Insurance, through Bill Beatty
Insurance, at a cost of $14.50 for low-risk students and $61.00 for high-risk
students per year per student for covered classes. Faculty is covered as “additional insured” at
no extra cost. The pricing is the same
as current policy pricing.
·
Optional
Student Health Insurance from Fortis, through Bruce
Gardner. Pricing is based on deductible
selected and age of student to be covered.
·
Medical
Malpractice Insurance for Dental Hygiene Clinic from Evanston Insurance,
through Bill Beatty Insurance at a cost of $5,454.45 annually.
Trustees Allen Kaplan moved and Beverly
Silas seconded that:
MOTION:
The Board of Trustees approve the Consent
Agenda Items 7763, 7764, 7765, and 7766.
Trustee John
Worley requested that Consent Agenda Items 7764 and 7765 be pulled from the
Consent Agenda.
VOTE:
The motion to approve Consent Agenda Item 7763, Minutes of August 4,
2003, Regular Meeting; August 18, 2003, Special Meeting; and August 18, 2003,
Work Session of the Board of Trustees, and Consent Agenda Item 7766, Student
Insurance and Dental Hygiene Medical Malpractice Insurance Contracts, passed on
a unanimous vote of 8-0.
FOR:
Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST:
None.
ABSENT:
Trustee
Agenda Item
7764
Deactivation
and Closure of the Consumer Electronics Program (Electrical & Electronics
Equipment Installers & Repairers, CIP 47.0101)
Trustee John
Worley requested discussion of the item.
Dr. Kinslow provided information concerning
the program and responded to questions from Trustees. In keeping with Board policy B-4, 3.1, Dr.
Worley requested that action on this item be delayed until the
Allen Kaplan moved and Beverly Silas
seconded that:
MOTION:
That the Board of Trustees approve the deactivation and closure
of the Consumer Electronics Program.
Trustees discussed the item.
Mr. Kaplan withdrew
the motion.
This item will be included on the agenda for action at the
Agenda Item
7765
Deactivation
and Closure of the Quality Assurance Program
Trustee John
Worley requested discussion of the item.
Beverly Silas moved and Allen Kaplan
seconded that:
MOTION:
That the Board of Trustees approve the deactivation and closure
of the Quality Assurance Program.
Trustees discussed the item and Dr. Kinslow and Dr. Val Cantu,
Dean of Business Studies, provided information concerning the program and
responded to questions from Trustees. In
keeping with Board policy B-4, 3.1, Dr. Worley requested that action on this
item be delayed until the
Ms. Silas withdrew the motion and Mr.
Kaplan withdrew the motion.
This item will be included on the agenda for action at the
Agenda Item
7767
Proposed
Revision of Board Policy E-4, Organizational Performance Evaluation/Auditing
(External Auditor)
Mr. Quintanilla
introduced the item and Trustee John Worley provided information. Trustees discussed the process for the
External Auditor to provide reports to the Board.
Dr. Worley moved and Dr. Davis seconded
that:
MOTION:
The Board of Trustees approve the proposed revisions to Board Policy
E-4, Organizational Performance Evaluation/Auditing, concerning the
relationship with the External Auditor.
VOTE: The motion passed on a
unanimous vote of 8-0.
FOR: Lillian Davis, John
Hernandez, Allen Kaplan,
AGAINST: None.
ABSENT: Trustee
*****
E-4. ORGANIZATIONAL PERFORMANCE EVALUATION/AUDITING
The President shall ensure that each significant function, sector, and process of the College is evaluated (including feedback from the people dependent on it) for effectiveness, efficiency, and policy compliance according to an announced schedule. The administration shall consider suggestions from students, employees, and others as to evaluation format and content. For each such evaluation, the administration shall publish a report summarizing its analysis of current performance, any improvements it plans, and the feedback it received. The administration shall also provide the Board summaries of the status of activities designed to address any weaknesses previously identified by either this system or by the external auditors, and a list of any atypical major College practices or conditions, with either justifications to retain them or plans for improvement.
The Board shall engage external auditors to conduct the annual financial audit and to perform such other services as may be deemed appropriate by the Board or the Board Secretary in furtherance of Policy B-6, Monitoring Policy Compliance. The External Auditors report directly to the Board of Trustees. The annual financial audit and management letter shall be sent directly by the external auditors to each Trustee as soon as it is completed along with a copy to the President. If completion takes place during the time that the college is not open for business, the materials shall be sent by the External Auditors to each Trustee and the President at their home addresses. Such auditors shall have complete access to any institutional records or information they deem needed for their work. The auditors shall report to the Board any significant inappropriate practices they detect in College activities. The same firm will not be chosen as auditors for more than 5 out of any 10 years.
The Internal Auditor shall provide a quarterly report to the Board of Trustees.
The annual work plan of the Internal Auditor shall be developed by the President in consultation with the Board of Trustees. The President shall provide to the Board a copy of the annual work plan of the Internal Auditor and any other additions in a timely manner.
Trustees with suggestions of activities for review by the Internal Auditor shall provide such suggestions to the College President. The President shall consider all activities suggested by Board members and assign them to the Internal Auditor or to other appropriate staff of the College, including the President him/herself, or provide a report to the Board providing reasons why the activity is inappropriate for review by a College staff member. The Board of Trustees may assign any such suggested activities to the External Auditor.
*****
Agenda Item
7768
Fiscal Year
2004 Non-Operating Budget
Mr. Quintanilla introduced
the item.
Trustees Lillian Davis moved and
MOTION: The Board of Trustees approve the budget for the College’s Non-Operating funds.
Trustees discussed the
non-operating budget including athletics, Title IX, fundraising, and facilities.
Trustee Allen Kaplan requested a Friendly Amendment to the Motion:
FRIENDLY AMENDMENT TO MOTION:
That the College athletics program have equal opportunity, equal
participation, equal funding/fundraising, equal facilities, and everything else
equal for
female sports if fundraising occurs for male sports.
College Legal Counsel, Myra
McDaniel responded to questions regarding Title IX and Trustees requested
additional information.
Trustee Lillian Davis did not accept the Amendment to the Motion.
Dr. Kathleen Christensen, Associate Vice President for Retention and Student Services, and Kay Rhoads, Rio Grande Campus Dean of Student Services and College Athletic Director, provided information and responded to questions from Trustees.
Dr. Kinslow and Dr. Richard Fonte provided information in response to questions from Trustees regarding the process used for building the College’s non-operating budget. Additional information was requested by Trustees.
VOTE: The motion passed on a
vote of 6-2.
FOR: Lillian Davis, Allen
Kaplan,
AGAINST: John Hernandez, Beverly
Silas.
The agenda was reordered.
Agenda Item
7771
Presidential Search
Advisory Committee—Membership and Scope
Mr. Quintanilla introduced
the item and stated that the College has contracted with Isaccson,
Miller as approved at the
Agenda Item
7769
Early College
Start
Mr. Quintanilla introduced
the item. Dr. Mary Hensley, Associate
Vice President for Instructional Support Services, and Dr. Luanne Preston,
Director of Early College Start Programs, provided information concerning the
Early College Start program and responded to questions from Trustees.
Agenda Item
7770
Out-of-District
Tuition
Mr. Quintanilla stated that discussion of this item would be delayed until the next Board meeting.
There was no Executive
Session
·
Dr. Mink expressed appreciation to the individuals in the Early College
Start program for the presentation and daily efforts with the program.
·
Dr. Mink provided information concerning the
Meeting Review
Trustees
commented regarding the meeting:
What we did well: fast; good discussion;
enjoyed it; pretty good meeting; good meeting; good.
What we can do better: No comments.
Adjournment
Having
no motion before the Board, the September 2, 2003, Regular Meeting of the
Austin Community College Board of Trustees was adjourned at
Approved By
Allen H. Kaplan, Secretary