MINUTES
Board Work
Session - Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, the Board of Trustees of the Austin Community
College District convened in public session on Monday, September 15, 2003, at
6:11 p.m. in the Board Room (201) of the Highland Business Center of Austin
Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla Chair /Presiding Officer;
Barbara Mink, Vice Chair; Allen Kaplan, Secretary; Lillian J. Davis; Beverly
Watts Davis; John Hernandez; Beverly S. Silas; and John Worley. Trustee Nan McRaven
was absent from the meeting.
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made pursuant
to the terms and provisions of the Texas Open Meetings Act, Chapter 551 of the
Texas Government Code, and there has been full compliance with the terms and
provisions of said act, including the timely posting of the subjects of this
meeting.
The agenda was reordered.
Discussion of
Process for Filling Board Member Vacancy
Mr.
Quintanilla introduced the item.
Trustee
Beverly Watts Davis stated that she would resign from the Austin Community College
Board of Trustees effective
[Ms.
Davis left the meeting at
Mr.
Quintanilla stated the need to determine the process for filling Ms. Davis’
Place 4 seat on the Board of Trustees.
He advised that the six-year term for the Place 4 seat would be on the
election ballot in May of 2004. Trustees
discussed the process. Mr. Kaplan
suggested that the Board of Trustees appoint an individual to serve on the
Board until the May 2004 election. He
said the vacancy should be announced and interested individuals should submit a
resume to the Board Chair. Trustees
agreed that the Board would have an open process whereby qualified individuals
would be interviewed at a Board meeting and an individual could be appointed,
or the Place 4 seat could remain unfilled until the May 2004 election. Individuals interested in the Place 4 seat
were asked to submit a resume and a letter of interest. Mr. Quintanilla stated that this item would be
on the
Mr.
Quintanilla introduced the item and stated the Retreat was very good and
centered around policy governance. On Friday, Trustees
got to know each other better; and discussed likes and dislikes; and discussed
how the Board could function better.
Trustees expressed appreciation to Linda Young for her obtaining the
site and Barbara Mink for organizing the Retreat.
Dr.
James McGuffee provided information in the absence of
the Committee Chair Guadalupe Sosa. He
expressed appreciation to ACC staff for the information provided to the
Committee. Jim Walker, ACC liaison to the
Committee, stated there would be monthly Committee meetings. The architects
will meet with the Committee and comments will be presented monthly. Demolition of the existing building at the
Campus site is expected by the end of the year.
Bronson Dorsey, Associate Vice President for Facilities and Operations,
stated a groundbreaking event would most likely occur in February or March of
2004. A more detailed discussion will be
included on a future Board agenda.
Mr.
Quintanilla introduced the item and stated the need to renew the resolution
since the current resolution expires on
Mr.
Quintanilla introduced the item and Dr. Richard Fonte,
College President, stated that the proposed renumbering of the policies would
change the numbering to more logical groupings.
He advised that no changes were proposed to the wording of the
policies. Mr. Quintanilla stated this
item would be on the Consent agenda for action at the
Mr.
Quintanilla introduced the item and Dr. Ron Brey,
Associate Vice President, provided information concerning the proposed contract
with Fixed Wireless Holdings, Inc. Dr. Brey responded to questions from Trustees. Mr. Quintanilla stated this item would be
included on the Consent agenda for action at the
Mr.
Quintanilla introduced the item and Dr. Fonte
provided information concerning the list of vendors projected to have
expenditures over $100,000 in Fiscal Year 2004.
Trustees discussed the listing and expressed a need for additional
information regarding the computer leasing and elections projects. Dr. Fonte stated
they would be removed from the listing and additional information provided at a
later date. This item will be included
for action at the
Mr.
Quintanilla introduced the item and Trustee Worley stated that he had requested
that this item be considered by the Board.
He requested that his proposal be withdrawn from consideration.
Mr.
Quintanilla introduced the item and Dr. Stephen B. Kinslow,
Executive Vice President, distributed information. He provided information regarding annexation
strategies, implementation activities, challenges, and specific
activities. Dr. Kinslow
responded to questions from Trustees.
Mr.
Quintanilla introduced the item and Ben Ferrell, Vice President for Business
Services, provided information. Bronson
Dorsey, Associate Vice President for Facilities and Operations, and Gilbert
Rodriguez, Director of Purchasing, responded to questions from Trustees
regarding Historically Underutilized Businesses (HUBs). Dr. Fonte stated
additional information would be provided to Trustees concerning the process for
use of HUB vendors by ACC contractors, including accountability for use. Trustees cited a possible need for the
information to be included in Board policy.
Mr.
Quintanilla introduced the item and stated that the College will need to
respond to Recommendation 49 of the State Comptroller’s Performance Review of
Austin Community College which recommended that Board policy be amended to add
a cost of education pricing model in the determination of out-of-district
tuition.
[Trustee
Barbara Mink left the meeting at
Trustee
Allen Kaplan distributed
a revised proposal for amendment of the policy. Trustees discussed the revision, including
the possibility of priority in-district registration. Dr. Fonte was
requested to provide the proposed revisions to the College’s Shared Governance
group for comments.
Chair Quintanilla asked that any person
interested in becoming a candidate for the Place 4 seat on the Board of
Trustees to contact Pat Stubbs at 223-7613 and submit a letter of interest and
resume.
Trustees
commented regarding the meeting:
What we did well: good, paced well and we stayed on task and got
through on tme; good meeting; breezed through the
first items and had more time to discuss the other items; very good meeting, we
spent time on the items we should have, and moved through the items that were
very easy; good meeting.
What we can do better: No comments.
Having
no motion before the Board, the
Approved By
Allen
H. Kaplan, Secretary