MINUTES
Regular
Meeting – Board of Trustees
In
accordance with the terms and provisions of the Texas Open Meetings Act,
Chapter 551 of Texas Government Code, the Board of Trustees of the Austin
Community College District convened in public session on Tuesday, October 7,
2003, at 6:02 p.m. in the Board Room (201) of the Highland Business Center of
Austin Community College located at 5930 Middle Fiskville
Road, Austin, Texas, with the following members present: Rafael Quintanilla,
Chair/Presiding Officer; Barbara P. Mink, Board Vice Chair; Allen H. Kaplan,
Secretary; Lillian Davis; John Hernandez; Nan McRaven
[arrived at 6:15 p.m.]; Beverly Silas; and John Worley. Trustee Beverly Watts Davis resigned
effective
It is
further found and determined that in accordance with the policies and orders of
this Board, the notice of this meeting has been posted and return thereof made
pursuant to the terms and provisions of the Texas Open Meetings Act, Chapter
551 of the Texas Government Code, and there has been full compliance with the
terms and provisions of said act, including the timely posting of the subjects
of this meeting.
Recognitions
·
There were no recognitions.
Citizens
Communication
·
Savitri
Saldana, citizen, spoke regarding accolades for ACC’s Non-Profit Center.
·
Mary Daigle, citizen, spoke regarding accolades
for ACC’s Non-Profit Center.
·
Charlie Briggs, Texas Commission Volunteerism
and Community Service, spoke regarding accolades for ACC’s Non-Profit Center.
·
Barry Lovelace, citizen, spoke regarding
accolades for ACC’s Non-Profit Center.
·
Guadalupe Sosa, Chair, South Austin Campus
Advisory Committee, spoke regarding involvement needs for plans regarding South
Austin Campus.
·
Betty Edgemond,
citizen, spoke regarding South Austin Campus.
·
Mark Goodrich, President of ACC/AFT, spoke
regarding organization officers for 2003-2004:
Hazel Ward, Vice President; Bill Cheek, Secretary; Dan Dewberry,
Treasurer; and provided information regarding activities of the organization.
[Trustee
Nan McRaven arrived at
Reports from
Associations
·
Adjunct Faculty Association – Don Becker,
President, spoke regarding Presidential Search Advisory Committee; Early
College Start; Process for Filling Board Member Vacancy; and Potential Board
Policy on Professional Development.
·
Classified Employees Association – Judy Green,
President, spoke regarding Presidential Search Advisory Committee; Temporary
Adjustment Pay; educational incentive rules, and distributed information on the
State Employees Charitable Contribution activity
·
Full-Time Faculty Senate – Daniel Traverso, President, spoke regarding a resolution passed by
the Full-Time Faculty Senate regarding staffing table half-time counseling
position; amendment of Administrative Rule 4.03.004.6.B concerning maximum paid
overtime; and ACC sports program.
·
Professional-Technical Employees Association –
John Kennie, President, spoke regarding activities of
the Association, Presidential Search Advisory Committee, and profiled Maxine
Kaplan.
·
Student Government Association – Scott Stewart, President,
spoke regarding Early College Start; athletics program and introduced James
Madison of the ACC Core Student Alliance.
·
Report from Citizens Advisory Committee on Finance and Budget – Hunter Ellinger
and Bob Rutishauser, Committee members, presented
information concerning the Committee activities, operating principles; and
intended work products. Trustees
expressed appreciation for the service of the Committee members and the
information presented.
·
Financial Report – August 2003 – Ben Ferrell, Vice President for Business
Services, distributed a revised August 2003/End of Year Report. Mr. Ferrell detailed year-to-date
expenditures and revenues against the budget and a monthly revised fiscal-year
projection of expenditures and revenues.
He stated the College will have a positive balance of revenues versus
expenditures for the current fiscal year and that the College will meet the
expectations of the minimum reserves level policy (G-6) or the corrective
action plan requirements. Mr. Ferrell
responded to questions from Trustees.
·
Report on Fall Enrollment and Tuition - Ben Ferrell provided information
regarding the enrollment and tuition for Fall 2003 and called attention to
possible advertising implications for Fiscal Year 2005. He discussed the plan to increase Spring 2004 advertising by $50,000 by reallocating existing
dollars from lapsed salaries. Mr.
Ferrell and Dr. Kinslow responded to questions from
Trustees regarding enrollments and tuition.
·
Report on
·
Report on Achievements and Recognitions – Dr. Steve Kinslow, Executive Vice President, distributed the Kudos
Report and called attention to recent awards/recognitions received by
faculty/programs, staff, students, and
.
CONSENT AGENDA
Agenda Item
7787
Proposed
Approval of Minutes of the
Recommendation: That the Board of Trustees approve
the minutes as presented.
Agenda Item
7788
Proposed
Renewal of Resolution on Advisory Committee for Finance and Budget
Recommendation: That the Board of Trustees approve
the renewal of Resolution 7598 supporting the continuance of the Citizens’
Advisory Committee on Finance and Budget.
Agenda Item
7789
Deactivation
and Closure of the Consumer Electronics Program (Electrical & Electronics
Equipment Installers & Repairers, CIP 47.0101)
Recommendation: That the Board of Trustees approve the
deactivation and closure of the Consumer Electronics Program due to low
enrollments, obsolescence, and lack of demand for workers with this
preparation.
Agenda Item
7790
Deactivation
and Closure of the Quality Assurance Program
Recommendation: That the Board of Trustees approve
the deactivation and closure of the Quality Assurance Program due to low
enrollments.
Agenda Item
7791
Proposed
Approval of Contract to Lease Excess Airtime on
Recommendation: That the Board of Trustees authorize
the administration to negotiate a contract with Fixed Wireless Holdings, Inc.
Agenda Item
7792
Expenditures
in Excess of $100,000
Recommendation: That the Board of Trustees approve a list of
vendors projected to have expenditures over $100,000 in Fiscal Year 2004
(Exhibit A).
Agenda Item
7793
Proposed
Approval for Renumbering of Board Policies
Recommendation: That the Board of Trustees approve
renumbering of Board policies to reflect more logical groupings including:
·
Move
A-4 (Tuition Rates) to become part of Group G (Budgeting) and be numbered as
G-9.
·
Move
A-5 (Service Area Responsibilities) to become part of Group E (Planning and Evaluation)
and be numbered E-9.
·
Move
A-8 (Student Travel) to become part of Group C (College Operations) and be
numbered C-8.
·
Move
E-8 (Auxiliary Enterprises) to Group G (Budgeting) and be numbered G-10.
·
Renumber
A-6 (Student Goals) as a new A-4, since several of the policies will have been
moved from the Group A category.
Trustee John Worley requested Agenda Item
7788, Proposed Renewal of Resolution on Advisory Committee for Finance and
Budget, a technical correction to be made to include information inadvertently
omitted from the Renewal Resolution:
Renewal Resolution
The Board hereby establishes a Citizens’ Advisory Committee on Finance and Budget.
This committee will (1) evaluate the quality and accuracy of the economic and financial analyses that the administration provides to the Board through the Master Plan, (2) examine the College budget for possible ways to reduce expenditures and increase revenue, taking into account the recommendations of the Internal Budget Committee and the State Comptroller’s Office, and (3) examine any additional economic or financial analyses of substantial financial impact that the administration provides to the Board if the Board votes to refer any such set assumptions to the committee for their review.
Each Trustee may appoint one person to the committee. The Board Chair will appoint the chair of the Committee.
Procedure
for referring an economic or financial analysis to the Committee:
(1) If a Trustee submits a request for a Committee review of an economic or financial analysis to the Board Chair by the seventh day before a Board meeting, the request must be put on the Board agenda for discussion.
(2) If a Trustee, either in a written message sent to the Board Chair (and copied to all Board members) before the meeting at which the request for review is posted or at that meeting, asks that the request for review of the financial or economic analysis be put to a Board vote, the issues will be put on the agenda of the next regular or specifically-called meeting for a vote. If no Trustee asks for a vote in this manner, the request for review of the economic or financial analysis will be referred to the Committee. If a Trustee asks for a vote in this manner, five Board members must vote for referral to the Committee for a request for review to be referred.
(3) When a request for review has been referred to the Committee, the Board Chair will transmit the request for review to the Chair of the Committee. The Chair of the Committee will then convene the Committee to discuss how the request for review will be handled.
(4) If the Committee is of the opinion that its workload will not permit immediate review of all the economic or financial analyses referred to it by the Board, it may accordingly prioritize or decline Board referrals.
Because this Committee is established by resolution, it will dissolve in one year from the date this resolution is adopted, unless the Board renews this resolution before then. (See Policy B-1[2].)
Rafael Quintanilla, Board Chair
Attest:
Allen Kaplan, Board Secretary
______________________________
Date
Trustee
Barbara Mink requested that Agenda Items, 7789, Deactivation and Closure of the
Consumer Electronics Program (Electrical & Electronics Equipment Installers
& Repairers, CIP 47.0101), and 7790, Deactivation and Closure of the
Quality Assurance Program, be pulled from the Consent agenda
Trustees
Allen Kaplan and Beverly Silas move that:
Motion: The Board of Trustees approve Consent Agenda
items 7787, Proposed Approval of Minutes of September 2, 2003, Special Meeting;
September 2, 2003, Regular Meeting; and September 5-6, 2003, Board Retreat;
Agenda Item 7788, Proposed Renewal of Resolution on Advisory Committee for
Finance and Budget (as corrected); and 7791, Proposed Approval of Contract to
Lease Airtime on Austin Community College’s Instructional Television Fixed
Services Channels (IFTS).
VOTE: The motion passed on a unanimous vote of 8-0
FOR: Lillian Davis, John Hernandez, Allen Kaplan,
AGAINST: None
Dr. Mink discussed the need to develop a
process by which programs are initiated at the College and by which they are
submitted to the Board for approval and by which they are deactivated.
Trustee
Barbara Mink moved and
MOTION: The Board of Trustees approve Agenda Items
7789, Deactivation and Closure of the Consumer Electronics Program (Electrical
& Electronics Equipment Installers & Repairers, CIP 47.0101), and 7790,
Deactivation and Closure of the Quality Assurance Program.
VOTE: The motion passed on a unanimous vote of 8-0.
FOR: Lillian Davis, John Hernandez, Allen Kaplan,
Agenda Item
7794
Early College
Start
Mr.
Quintanilla introduced the item and Dr. Kinslow
provided information.
Trustee
MOTION:
The Board of Trustees continue to waive tuition and fees for the Early
College Start Program and that this continue for the next two semesters pending
a report from the Advisory Committee for Finance and Budget. It would be reviewed again at that time.
Trustees John Hernandez moved and Allen Kaplan seconded that:
SUBSTITUTE MOTION: The Board of
Trustees set the tuition and fees for out-of-district students in the amount of
$82 per course as recommended by staff, waive tuition and fees for in-district
students, and that this become effective in the Fall of 2004 for Fiscal Year
2004-2005.
Trustees
discussed the substitute motion.
VOTE: The motion failed on a
vote of 4-4 for lack of a majority.
FOR: John Hernandez, Allen
Kaplan, Barbara Mink, and John Worley.
AGAINST: Lillian Davis,
Trustees John Worley moved and Allen Kaplan seconded that:
MOTION: The Board of Trustees
set a charge of $30 per course for out-of-district students beginning in 2004.
Trustees discussed the substitute motion.
VOTE: The motion failed on a
vote of 4-4 for lack of a majority.
FOR: John Hernandez, Allen
Kaplan, Barbara Mink, John Worley.
AGAINST: Lillian Davis,
VOTE ON MAIN MOTION:
The motion passed on a vote of 7-1.
FOR:
Lillian Davis, Allen Kaplan,
AGAINST:
John Hernandez.
Agenda Item
7795
Process for
Filling Board Member Vacancy
Mr. Quintanilla introduced
the item. Trustees reviewed the proposed
process and suggested changes.
Process for Filling Vacancy
On the
When a vacancy occurs on the Board
of Trustees, the Board, in accordance with the laws of the State of
1.
The candidate for trustee must be a registered voter
who resides within the College Taxing District.
2.
The Board shall announce the vacancy through the news
media, including minority-language newspapers. The vacancy should also be announced on the to interested agencies and individuals.
3.
The Board shall determine the period for responding to
the announcement, the time being at least 10 calendar days.
4.
Persons interested in being appointed to the Board
shall submit a cover letter, resume and support documents to the designee of
the Board.
5.
The Board of Trustees shall review the resumes and
support documents and select a number of candidates to be interviewed.
6.
The Board will
send a standard list of questions to the applicants selected to be interviewed.
7.
The Board of Trustees shall interview the applicants
and make a decision to fill or not to
fill the position selection.
Each Trustee will submit to Rafael
one question to be included on the list of questions to be provided to the
applicants selected for interview.
MOTION: The
Board of Trustees approve the process and establish
VOTE: The
motion passed on a unanimous vote of 8-0.
FOR: Lillian
Davis, John Hernandez, Allen Kaplan,
AGAINST: None.
Agenda Item
7796
Potential
Board Policy on Professional Development
Mr. Quintanilla introduced
the item and stated there is no Board policy on professional development. This item will be included on a future agenda
for discussion.
Agenda Item
7797
Resolution and
Declaration of Official Intent – Authorization for Lease Agreement for
Classroom Computers
Mr.
Quintanilla introduced the item and Ben Ferrell provided information concerning
the new leasing arrangement for the technology plan for computer purchases for
the current year. This Resolution and
Declaration of Official Indent would authorize the President/Vice President to
sign a lease agreement with Banc One to purchase the current year’s complement
of computers. Trustees discussed the
need for any late interest payment. This
item will be included on the
There was no Executive
Session
There
were no announcements.
Meeting Review
Trustees
commented regarding the meeting:
What we did well: just fine, glad to be here;
fine meeting; thought the reports were going to be long and tedious,
particularly liked the first report from the Advisory Committee on Finance and
Budget; good meeting.
What we can do better: No comments.
Adjournment
Having
no motion before the Board, the October 7, 2003, Regular Meeting of the Austin
Community College Board of Trustees was adjourned at
Approved By
Allen
H. Kaplan, Secretary